Top 9 Employee Onboarding Software Solutions to Give New Hires the Warmest Welcome

Let’s face it–onboarding new employees properly takes time and patience, amongst other things. But if taken seriously, it can boost employee retention by no less than 82%. 

An employee onboarding software solution can make this process smoother for HR managers and business owners alike. 

An ideal employee onboarding app combines e-documentation, training programs, and employee engagement through an easy-to-use platform that employees can access from anywhere.

If this is what you need–you’ve come to the right place. We’ve put together a list of the very best software for onboarding that will make your new hires feel welcomed and get them up to speed all at once.

Our Top 3 Employee Onboarding Software Picks

1. Connecteam – The all-in-one business and employee onboarding software solution; free for up to 10 users.
2. Rippling – Easily enter new hires’ information and provide e-documentation that they can sign from any location; free 30-minute demo available.
3. Leapsome – Create personalized training programs for new employees and track their progress; 14-day free trial.

If you’re in a hurry, jump to our comparison table to compare the best onboarding software solutions listed below.

The 9 Best Onboarding Software Solutions of 2022

Connecteam is an award-winning employee onboarding software designed for deskless teams and remote workers. 

This all-in-one app’s dynamic HR hub helps more than 20,000 companies worldwide from over 90 different industries provide their employees with in-depth yet straightforward onboarding experiences that only take a few minutes to set up.

Connecteam makes it easy to integrate each new employee seamlessly into your business. You no longer need to write piles upon piles of paper-based onboarding programs. Everything is entirely customizable. 

And there’s no need to worry about keeping track of every new hires’ long list of HR documentation. You can easily handle this online, while employees’ can get up to speed wherever they are, at any time.

Train Your Employees Effortlessly

Connecteam’s employee training software allows managers to:

• Easily create and share any kind of course or training program, using PDFs, forms, YouTube videos, surveys, and more.
• Ensure all new hires are completing their training on time through powerful insights.
• Give new hires the chance to onboard from the convenience of their mobile app, from any location, and without needing to search through large piles of paper courses.
• Provide employees with the most updated version of each course with the click of a button.
• Set deadlines so employees can learn and complete each training course at the most convenient time.

Manage Every Aspect of Your New Hire’s Journey

Connecteam’s onboarding capabilities extend beyond its employee training features. Here are some excellent examples:

• With Connecteam’s documents feature, ensure full compliance from the very start of each hire’s employment by uploading and keeping track of their documentation, certifications, contracts, and more from one place.
• The employee timeline feature means that you can see each employee’s progression throughout their employment through position changes, milestones, departments, and more.
• Connecteam also works as an online quiz app, meaning that you can test new employees’ knowledge and skills, even while they are on the go.

Keep New Hires Engaged from the Get-Go

Connecteam also boasts other essential features to help streamline an employee’s onboarding via its Communications hub. Here are some examples:

• Why not give each new hire a warm welcome by sharing the news that they’ve joined the company with heartfelt updates on the social feed?
• New hires can find any other person in the company via the employee directory and communicate with them directly from it via the team chat app feature.
• To improve the onboarding process for future hires, managers can create surveys for new hires to fill in once they are fully integrated into the company. New employees can also provide feedback independently via an online suggestion box.

Businesses can also benefit from Connecteam’s operational features to handle virtually every key aspect of employee management. From clocking in and out and overseeing shift schedules to task management and digital forms, Connecteam provides everything a hire needs for the entirety of their employment – directly from their mobile device.

Key Features

• Course creation

• Upload company policies

• Admin dashboard

• Activity tracking

• Document management

• End-of-course quizzes

• End-of-course quizzes

• Employee timeline

• Knowledge base

• Training feedback surveys

• Suggestion box

• Employee directory

• 1:1 and group chat

• Forms & checklists

• Social feed with updates

• Recognition and rewards

• Payroll integration

Pricing

• Premium plans start at $29/month for the first 30 users

• 14-day free trial

• Free plan: For up to 10 users, without limitations

Rippling is an HR onboarding software solution with the ability to get new hires up to speed in seconds. This all-in-one platform makes it easy to enter new employees’ essential information, creating a fully-customized onboarding program in less than two minutes.

Rippling substitutes messy paperwork for e-documentation that can be quickly completed from any location. This digital solution makes it easy to set up devices, passwords, and documentation before the employee even starts their first day.

Rippling integrates with 400+ apps, including Zoom, Google Workspace, Zendesk, and Slack, to name a few.

Key Features

• Course creation

• Progress tracker

• E-documentation

• Record certifications

• Compliance automation

• Training templates

Pricing

• Rippling starts at $8 per month/user

• Free trial? No, but a free 30-minute demo is available

• Free plan? No

Business owners and HR managers alike use Leapsome to create personalized training programs for new employees. This onboarding software makes it easy to get new hires up to speed, track their progress and test their knowledge along the way.

OKR management, employee engagement surveys, and performance reviews are just some of the things that Leapsome is designed to streamline for businesses of all sizes.

Key Features

• Customized learning plans & schedules

• Progress tracker

• Knowledge quizzes

• Learning reports

• Engagement surveys and feedback

• Training courses

Pricing

• Modular pricing starts from $6 per user/month

• Free trial? 14-day

• Free plan? No

Sapling allows managers to automate onboarding and offboarding by easily connecting employees and data across one customizable platform. 

With this onboarding software, managers can easily create employee profiles, share organizational charts, assign tasks, onboard employees in bulk and track their progress throughout the onboarding process. 

Also, Sapling integrates with numerous HR, IT, and finance tools – including OnDeck, InVision, and Coupa, to name a few.

Key Features

• E-signature tracking

• Admin dashboard to track progress

• Bulk onboarding

• Task management

• Sync with applicant tracking systems (ATS)

• Employee profile

Pricing

• Pricing varies depending on the number of users. For example, a plan for 10 users costs $28.17 per user/month.

• Free trial? No

• Free plan? No

With Trainual’s HR onboarding software, providing new hires with a smooth start to their employment and effective training (for cleaning staff, for example) is a walk in the park. New employees can learn everything they need to with intuitive, step-by-step training programs and automatic notifications.

Managers can build engaging courses with videos, images, and GIFs – providing convenient content research through its Chrome extension. It’s also possible to create a business playbook with customizable templates – a go-to resource to access policies and manuals.

Key Features

• Training process builder

• Document management

• Training videos and resources

• Progress tracker

• Course quizzes

• Multiple integrations

Pricing

• Build plan costs $49 per month with 5 seats included.

• Free trial? 7-day

• Free plan? No

One of the most intuitive onboarding software solutions on this list, Lessonly makes it easy to create, assign and oversee training programs for new hires (for security guards, for example). 

While it lacks core HR features that many of the other solutions on this list possess, it’s an ideal solution for training new employees, an essential part of onboarding.

Create training courses (customized according to the business language), test employees’ knowledge with quizzes, measure productivity and provide feedback.

Integrates with various software solutions such as Google Chrome, Salesforce, and Zendesk.

Key Features

• Document management

• Quizzes

• Training videos

• Skill practice with feedback

• Course certifications

• Track progress

Pricing

• Contact a sales representative for a price quote.

• Free trial? No, but a free demo is available

• Free plan? No

GoCo is an onboarding software solution that helps businesses manage HR, benefits, and payroll. A digital solution that helps streamline onboarding, GoCo allows new hires to safely sign all HR documents and files electronically (including I-9s, W-4s, and work eligibility docs) while also providing a positive first impression for the company they’re joining.

The onboarding process through this app is quick and straightforward, thanks to its user-friendly interface and customizable features such as automated workflows, and embedded payroll software.

There are apps on this list with more robust employee training capabilities. But GoCo is still an ideal HR onboarding tool for small and large businesses alike.

Key Features

• Offer letter integration

• Document management

• Benefits enrollment

• Onboarding task management

• Payroll set-up

• Compliance management

Pricing

• GoCo starts at $5 per employee/month

• Free trial? No

• Free plan? A free Product Tour is available

ClearCompany is an employee onboarding software that makes introducing new hires to managers, teams, and HR managers an absolute breeze. With this digital solution, it’s possible to onboard new employees in bulk, with the ability to create and share multiple onboarding programs simultaneously. Preschedule check-ins every 30, 60, or 90 days to ensure everyone is attended to.

Managers can use this software to track their new employees’ progress. Both small businesses and enterprises can use ClearCompany to scale their business efficiently. Integrates with HR systems such as ADP and BambooHR.

Key Features

• Device/equipment management

• Compliance management

• Team member introductions

• Task management

• Bulk onboarding

• Payroll integrations

Pricing

• Contact a sales representative for a price quote.

• Free trial? No, but a free demo is available

• Free plan? No

Contact a sales representative for a price quote.

Free trial? No, but a free demo is available

Free plan? No

No matter what position a new hire may be taking, BambooHR can be customized to make their arrival smooth, safe, and compliant, all at once. 

It’s easy to assign tasks to new employees, build training templates, create e-signatures for each employee, track progress and locate everyone in the company via the employee database.

An ideal solution for medium-sized businesses, BambooHR integrates seamlessly with multiple workplace apps such as LinkedIn, Google, Microsoft, Slack, etc.

Key Features

• Onboarding templates

• Team introductions

• Task management

• Document management

• E-signatures

• Employee database

Pricing

• Contact a sales representative for a price quote.

• Free trial? 7 days

• Free plan? No

Quick Comparison Table on the Best Employee Onboarding Software of 2022

Frequently Asked Questions On Onboarding Software

What Is Employee Onboarding Software?

Employee onboarding software is a digital tool that helps employers and team managers optimize the onboarding process for new hires. It also walks them through the hiring and training process. These kinds of solutions help to organize and manage company policies, important team introductions, and key employee documentation.

What Should I Consider When Choosing Onboarding Software?

While there are many onboarding software solutions out there, there are some key details you should check before making your final choice. You should:

• Set yourself a monthly or annual budget.
• Work out how many employees you currently have.
• Consider which features you require based on your business’s size.
• Think about the solutions’ integration capabilities.
• See if there are additional features that might not exclusively enhance your onboarding but might still be useful for you.

What Is Onboarding?

Onboarding is when a new employee is brought up to speed as they get oriented into their new job. Some critical components of an onboarding process include meeting the team, learning responsibilities, familiarizing oneself with the tools they’ll be regularly using, and understanding workplace safety policies, to name a few. Onboarding can last anywhere between a day and a year.

The Bottom Line on the Best Onboarding Software in 2022

As you can see, there are various choices regarding the best software for onboarding on the market. 

Whether you’re a small business, a large enterprise, or manage office-bound or deskless employees, there is some kind of solution out there that will best suit your needs.

Make your decision as easy as possible by comparing each of the solutions mentioned above – both in terms of their features and their affordability. 

Of course, selecting an onboarding software solution like Connecteam is a surefire way to provide your new hires with the perfect onboarding experience in just a couple of clicks.

And if you want to learn more about this vital business subject, check out this guide on employee onboarding processes.