Top 9 Employee Onboarding Software Solutions to Give New Hires the Warmest Welcome

HR Management
Josh Plotnek April 11, 2022 9 min read

Giving your new hires a warm welcome and smooth training during the early stages of their employment is essential. Let’s take a look at the best employee onboarding software solutions on the market today.

new employee using onboarding software on first day

Quick Guide

    Let’s face it–onboarding new employees properly takes time and patience, amongst other things. But if taken seriously, it can boost employee retention by no less than 82%. 

    An employee onboarding software solution can make this process smoother for HR managers and business owners alike. 

    An ideal employee onboarding app combines e-documentation, training programs, and employee engagement through an easy-to-use platform that employees can access from anywhere.

    If this is what you need–you’ve come to the right place. We’ve put together a list of the very best software for onboarding that will make your new hires feel welcomed and get them up to speed all at once.

    Our Top 3 Employee Onboarding Software Picks

    1. Connecteam – The all-in-one business and employee onboarding software solution; free for up to 50 users.
    2. Rippling – Easily enter new hires’ information and provide e-documentation that they can sign from any location; free 30-minute demo available.
    3. Leapsome – Create personalized training programs for new employees and track their progress; 14-day free trial.

    If you’re in a hurry, jump to our comparison table to compare the best onboarding software solutions listed below.

    The 9 Best Onboarding Software Solutions of 2022

    Connecteam is an award-winning employee onboarding software designed for deskless teams and remote workers

    This all-in-one app’s dynamic HR hub helps more than 20,000 companies worldwide from over 90 different industries provide their employees with in-depth yet straightforward onboarding experiences that only take a few minutes to set up.

    Connecteam makes it easy to integrate each new employee seamlessly into your business. You no longer need to write piles upon piles of paper-based onboarding programs. Everything is entirely customizable

    And there’s no need to worry about keeping track of every new hires’ long list of HR documentation. You can easily handle this online, while employees’ can get up to speed wherever they are, at any time.

    Train Your Employees Effortlessly

    Connecteam’s employee training software allows managers to:

    • Easily create and share any kind of course or training program, using PDFs, forms, YouTube videos, surveys, and more.
    • Ensure all new hires are completing their training on time through powerful insights.
    • Give new hires the chance to onboard from the convenience of their mobile app, from any location, and without needing to search through large piles of paper courses.
    • Provide employees with the most updated version of each course with the click of a button.
    • Set deadlines so employees can learn and complete each training course at the most convenient time.

    Manage Every Aspect of Your New Hire’s Journey

    Connecteam’s onboarding capabilities extend beyond its employee training features. Here are some excellent examples:

    • With Connecteam’s documents feature, ensure full compliance from the very start of each hire’s employment by uploading and keeping track of their documentation, certifications, contracts, and more from one place.
    • The employee timeline feature means that you can see each employee’s progression throughout their employment through position changes, milestones, departments, and more.
    • Connecteam also works as an online quiz app, meaning that you can test new employees’ knowledge and skills, even while they are on the go.

    Keep New Hires Engaged from the Get-Go

    Connecteam also boasts other essential features to help streamline an employee’s onboarding via its Communications hub. Here are some examples:

    • Why not give each new hire a warm welcome by sharing the news that they’ve joined the company with heartfelt updates on the social feed?
    • New hires can find any other person in the company via the employee directory and communicate with them directly from it via the team chat app feature.
    • To improve the onboarding process for future hires, managers can create surveys for new hires to fill in once they are fully integrated into the company. New employees can also provide feedback independently via an online suggestion box.

    Businesses can also benefit from Connecteam’s operational features to handle virtually every key aspect of employee management. From clocking in and out and overseeing shift schedules to task management and digital forms, Connecteam provides everything a hire needs for the entirety of their employment – directly from their mobile device.

    Key Features

    Course creation

    Upload company policies

    Admin dashboard

    Activity tracking

    Document management

    End-of-course quizzes

    End-of-course quizzes

    Employee timeline

    Knowledge base

    Training feedback surveys

    Suggestion box

    Employee directory

    1:1 and group chat

    Forms & checklists

    Social feed with updates

    Recognition and rewards

    Payroll integration

    Pricing

    Premium plans start at $39/month for the first 50 users

    14-day free trial

    Free-forever plan? Yes

    The #1 Onboarding Software Solution For Your Business

    14-day free trial, no credit card required! 

    Start Your Free Trial
     rippling employee onboarding software user interface

    Rippling is an HR onboarding software solution with the ability to get new hires up to speed in seconds. This all-in-one platform makes it easy to enter new employees’ essential information, creating a fully-customized onboarding program in less than two minutes.

    Rippling substitutes messy paperwork for e-documentation that can be quickly completed from any location. This digital solution makes it easy to set up devices, passwords, and documentation before the employee even starts their first day.

    Rippling integrates with 400+ apps, including Zoom, Google Workspace, Zendesk, and Slack, to name a few.

    Key Features

    Course creation

    Progress tracker

    E-documentation

    Record certifications

    Compliance automation

    Training templates

    Pricing

    Rippling starts at $8 per month/user

    Free trial? No, but a free 30-minute demo is available

    Free plan? No

     leapsome employee onboarding software user interface

    Business owners and HR managers alike use Leapsome to create personalized training programs for new employees. This onboarding software makes it easy to get new hires up to speed, track their progress and test their knowledge along the way.

    OKR management, employee engagement surveys, and performance reviews are just some of the things that Leapsome is designed to streamline for businesses of all sizes.

    Key Features

    Customized learning plans & schedules

    Progress tracker

    Knowledge quizzes

    Learning reports

    Engagement surveys and feedback

    Training courses

    Pricing

    Modular pricing starts from $6 per user/month

    Free trial? 14-day

    Free plan? No

     sapling employee onboarding software user interface

    Sapling allows managers to automate onboarding and offboarding by easily connecting employees and data across one customizable platform. 

    With this onboarding software, managers can easily create employee profiles, share organizational charts, assign tasks, onboard employees in bulk and track their progress throughout the onboarding process. 

    Also, Sapling integrates with numerous HR, IT, and finance tools – including OnDeck, InVision, and Coupa, to name a few.

    Key Features

    E-signature tracking

    Admin dashboard to track progress

    Bulk onboarding

    Task management

    Sync with applicant tracking systems (ATS)

    Employee profile

    Pricing

    Pricing varies depending on the number of users. For example, a plan for 10 users costs $28.17 per user/month.

    Free trial? No

    Free plan? No

    trainual employee onboarding software user interface

    With Trainual’s HR onboarding software, providing new hires with a smooth start to their employment and effective training (for cleaning staff, for example) is a walk in the park. New employees can learn everything they need to with intuitive, step-by-step training programs and automatic notifications.

    Managers can build engaging courses with videos, images, and GIFs – providing convenient content research through its Chrome extension. It’s also possible to create a business playbook with customizable templates – a go-to resource to access policies and manuals.

    Key Features

    Training process builder

    Document management

    Training videos and resources

    Progress tracker

    Course quizzes

    Multiple integrations

    Pricing

    Build plan costs $49 per month with 5 seats included.

    Free trial? 7-day

    Free plan? No

    lessonly employee onboarding software user interface

    One of the most intuitive onboarding software solutions on this list, Lessonly makes it easy to create, assign and oversee training programs for new hires (for security guards, for example). 

    While it lacks core HR features that many of the other solutions on this list possess, it’s an ideal solution for training new employees, an essential part of onboarding.

    Create training courses (customized according to the business language), test employees’ knowledge with quizzes, measure productivity and provide feedback.

    Integrates with various software solutions such as Google Chrome, Salesforce, and Zendesk.

    Key Features

    Document management

    Quizzes

    Training videos

    Skill practice with feedback

    Course certifications

    Track progress

    Pricing

    Contact a sales representative for a price quote.

    Free trial? No, but a free demo is available

    Free plan? No

    goco employee onboarding software user interface

    GoCo is an onboarding software solution that helps businesses manage HR, benefits, and payroll. A digital solution that helps streamline onboarding, GoCo allows new hires to safely sign all HR documents and files electronically (including I-9s, W-4s, and work eligibility docs) while also providing a positive first impression for the company they’re joining.

    The onboarding process through this app is quick and straightforward, thanks to its user-friendly interface and customizable features such as automated workflows, and embedded payroll software.

    There are apps on this list with more robust employee training capabilities. But GoCo is still an ideal HR onboarding tool for small and large businesses alike.

    Key Features

    Offer letter integration

    Document management

    Benefits enrollment

    Onboarding task management

    Payroll set-up

    Compliance management

    Pricing

    GoCo starts at $5 per employee/month

    Free trial? No

    Free plan? A free Product Tour is available

    clearcompany employee onboarding software user interface

    ClearCompany is an employee onboarding software that makes introducing new hires to managers, teams, and HR managers an absolute breeze. With this digital solution, it’s possible to onboard new employees in bulk, with the ability to create and share multiple onboarding programs simultaneously. Preschedule check-ins every 30, 60, or 90 days to ensure everyone is attended to.

    Managers can use this software to track their new employees’ progress. Both small businesses and enterprises can use ClearCompany to scale their business efficiently. Integrates with HR systems such as ADP and BambooHR.

    Key Features

    Device/equipment management

    Compliance management

    Team member introductions

    Task management

    Bulk onboarding

    Payroll integrations

    Pricing

    Contact a sales representative for a price quote.

    Free trial? No, but a free demo is available

    Free plan? No

    Contact a sales representative for a price quote.

    Free trial? No, but a free demo is available

    Free plan? No

    bamboohr employee onboarding software user interface

    No matter what position a new hire may be taking, BambooHR can be customized to make their arrival smooth, safe, and compliant, all at once. 

    It’s easy to assign tasks to new employees, build training templates, create e-signatures for each employee, track progress and locate everyone in the company via the employee database.

    An ideal solution for medium-sized businesses, BambooHR integrates seamlessly with multiple workplace apps such as LinkedIn, Google, Microsoft, Slack, etc.

    Key Features

    Onboarding templates

    Team introductions

    Task management

    Document management

    E-signatures

    Employee database

    Pricing

    Contact a sales representative for a price quote.

    Free trial? 7 days

    Free plan? No

    Quick Comparison Table on the Best Employee Onboarding Software of 2022

    Summary

    Monthly Price

    Free Trial

    Free Plan

    Connecteam is an employee onboarding software solution that allows employers to provide in-depth, customizable onboarding experiences for new hires. Effectively train employees, test their knowledge, and stay on top of HR documentation.

    10 employees: $39

     

    20 employees: $39

    50 employees: $39

    14-day

    Start Trial

    Yes, for the first 50 users

    Rippling is an HR onboarding software solution to help get new employees up to speed within seconds. Quickly enter new employee information and set up devices and passwords.

    10 employees: $80

     

    20 employees: $160

    50 employees: $400

    No, but a free 30-minute demo is available.

    No

    With Leapsome, HR managers can create fully customizable training programs, track progress and test their knowledge with ease.

    10 employees: $60

     

    20 employees: $120

    50 employees: $300

    14-day

    No

    Sapling is an onboarding software that allows managers to easily connect employees and data across one customizable platform.

    10 employees: $282

     

    20 employees: $289

    50 employees: $352

    No

    No

    Trainual’s HR onboarding software enables managers to provide new hires with practical training and easy-to-use, step-by-step courses with videos, images, GIFs, and more.

    10 employees: $99

     

    20 employees: $129

    50 employees: $219

    7-day

    No

    Lessonly makes it easy to create, assign and oversee training programs for new employees, despite lacking core HR features.

    Contact a sales rep for a price quote.

    No, but a free demo is available.

    No

    GoCo is an onboarding software solution that helps businesses manage HR, benefits, and payroll, while also making it easy for new hires to sign e-documents.

    10 employees: $50

     

    20 employees: $100

    50 employees: $250

    No

    A free Product Tour is available.

    ClearCompany makes introducing new hires to managers and teams a walk in the park through its bulk onboarding and progress tracking capabilities.

    Contact a sales rep for a price quote.

    No, but a free demo is available.

    No

    BambooHR can be customized to make employees’ onboarding processes both smooth and compliant. Assign tasks, create training templates and track progress easily.

    Contact a sales rep for a price quote.

    7-day

    No

    Summary

    Connecteam is an employee onboarding software solution that allows employers to provide in-depth, customizable onboarding experiences for new hires. Effectively train employees, test their knowledge, and stay on top of HR documentation.

    Monthly Price

    10 employees: $39

     

    20 employees: $39

    50 employees: $39

    Free Trial

    14-day

    Start Trial

    Free Plan

    Yes, for the first 50 users

    Summary

    Rippling is an HR onboarding software solution to help get new employees up to speed within seconds. Quickly enter new employee information and set up devices and passwords.

    Monthly Price

    10 employees: $80

     

    20 employees: $160

    50 employees: $400

    Free Trial

    No, but a free 30-minute demo is available.

    Free Plan

    No

    Summary

    With Leapsome, HR managers can create fully customizable training programs, track progress and test their knowledge with ease.

    Monthly Price

    10 employees: $60

     

    20 employees: $120

    50 employees: $300

    Free Trial

    14-day

    Free Plan

    No

    Summary

    Sapling is an onboarding software that allows managers to easily connect employees and data across one customizable platform.

    Monthly Price

    10 employees: $282

     

    20 employees: $289

    50 employees: $352

    Free Trial

    No

    Free Plan

    No

    Summary

    Trainual’s HR onboarding software enables managers to provide new hires with practical training and easy-to-use, step-by-step courses with videos, images, GIFs, and more.

    Monthly Price

    10 employees: $99

     

    20 employees: $129

    50 employees: $219

    Free Trial

    7-day

    Free Plan

    No

    Summary

    Lessonly makes it easy to create, assign and oversee training programs for new employees, despite lacking core HR features.

    Monthly Price

    Contact a sales rep for a price quote.

    Free Trial

    No, but a free demo is available.

    Free Plan

    No

    Summary

    GoCo is an onboarding software solution that helps businesses manage HR, benefits, and payroll, while also making it easy for new hires to sign e-documents.

    Monthly Price

    10 employees: $50

     

    20 employees: $100

    50 employees: $250

    Free Trial

    No

    Free Plan

    A free Product Tour is available.

    Summary

    ClearCompany makes introducing new hires to managers and teams a walk in the park through its bulk onboarding and progress tracking capabilities.

    Monthly Price

    Contact a sales rep for a price quote.

    Free Trial

    No, but a free demo is available.

    Free Plan

    No

    Summary

    BambooHR can be customized to make employees’ onboarding processes both smooth and compliant. Assign tasks, create training templates and track progress easily.

    Monthly Price

    Contact a sales rep for a price quote.

    Free Trial

    7-day

    Free Plan

    No

    Frequently Asked Questions On Onboarding Software

    What Is Employee Onboarding Software?

    Employee onboarding software is a digital tool that helps employers and team managers optimize the onboarding process for new hires. It also walks them through the hiring and training process. These kinds of solutions help to organize and manage company policies, important team introductions, and key employee documentation.

    What Should I Consider When Choosing Onboarding Software?

    While there are many onboarding software solutions out there, there are some key details you should check before making your final choice. You should:

    • Set yourself a monthly or annual budget.
    • Work out how many employees you currently have.
    • Consider which features you require based on your business’s size.
    • Think about the solutions’ integration capabilities.
    • See if there are additional features that might not exclusively enhance your onboarding but might still be useful for you.
    Connecteam employee onboarding software user interface

    What Is Onboarding?

    Onboarding is when a new employee is brought up to speed as they get oriented into their new job. Some critical components of an onboarding process include meeting the team, learning responsibilities, familiarizing oneself with the tools they’ll be regularly using, and understanding workplace safety policies, to name a few. Onboarding can last anywhere between a day and a year.

    The Bottom Line on the Best Onboarding Software in 2022

    As you can see, there are various choices regarding the best software for onboarding on the market. 

    Whether you’re a small business, a large enterprise, or manage office-bound or deskless employees, there is some kind of solution out there that will best suit your needs.

    Make your decision as easy as possible by comparing each of the solutions mentioned above – both in terms of their features and their affordability. 

    Of course, selecting an onboarding software solution like Connecteam is a surefire way to provide your new hires with the perfect onboarding experience in just a couple of clicks.

    And if you want to learn more about this vital business subject, check out this guide on employee onboarding processes.

    All Of Your Onboarding Software Tools In One Place

    Give your new hires a smooth introduction, track their progress and test their knowledge with Connecteam’s onboarding software.

    Learn More
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