Providing a smooth onboarding experience is key to setting new hires up for success and creating a positive and productive workplace. Check out the best employee onboarding software to find your perfect fit.

Employee onboarding is the first step to creating a productive, motivated, and engaged workforce. When done right, employee onboarding helps your new hires get settled into their new workplaces and boost employee retention by no less than 82%. 

However, with a Gallup study pointing out that only a mere 12% of new workers is impressed with their onboarding experience, the question remains: how can we do it better? 

Well, if you’re on this page, you already know the answer: Employee onboarding software.

Good employee onboarding software can significantly enhance your onboarding process by creating a quick, streamlined, and valuable experience – for both you and your new hires. And set the tone for long-term success. 

Check out the best employee onboarding software out there to find one that best suits your business needs and budget.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one employee onboarding software solution

    Learn more

  2. Good for signing contracts electronically

  3. Good for using onboarding templates

What to Look For in a Employee Onboarding Software

When looking for the best software for onboarding, keep an eye out for the following aspects and features:

  1. Ease of use: It’s easy to set up and offers an intuitive user experience. 
  2. Customizability: It’s customizable to suit your team structures.
  3. Self-service portal: New hires can log in and complete the onboarding process. 
  4. Document management: Employees can fill out forms digitally and upload documentation through the platform for HR teams to process.
  5. Progress tracking: You can track each user’s progress and performance throughout the onboarding program from a central dashboard.
  6. Communication tools: It includes tools to communicate with your employees in real-time.
  7. Price: It is cost-friendly and suits your budget.
  8. Support: It comes with good customer support to help you with any issues.

The 10 Best Employee Onboarding Softwares of 2023

  1. Connecteam — Best all-in-one employee onboarding software solution

    Available on

    • Web
    • iOS
    • Android
    Screenshot of a Connecteam webpage, depicting a height safety instruction course, including details about how many workers have been active on the course.

    Kicking off our list is Connecteam’s all-in-one employee onboarding software. With it, you can create complete onboarding programs for your employees to complete from anywhere right on their mobile phones.

    Let’s take a quick look at how you can use it to optimize your onboarding experience.

    Create & assign rich courses

    Customize every aspect of the onboarding process’s structure and content to suit your exact business needs. You can add:

    • Onboarding materials in any format, such as PDFs, videos, and links. 
    • Document requests through which users can directly upload all their necessary documentation to the platform.
    • Personalized quizzes to test your new hires’ understanding of the material.
    • Custom forms for your employees to fill out and sign electronically. 
    • Onboarding surveys to gather feedback and valuable insights into your onboarding experience.
    • Shortcuts to your company knowledge base where employees can access all company knowledge, such as company policies, employee handbooks, and manuals.

    Divide courses into bite-sized sections to provide an easier learning experience and enable your new hires to start, continue, and complete courses over multiple sessions from anywhere. Ensure each step is completed on time using deadlines, auto-reminders, or the in-app chat.

    To help you save time and streamline your processes, you can assign onboarding courses to employees automatically based on their start date, position, or any other custom field. 

    Progress tracking

    Easily stay on top of your employees’ real-time progress, performance, and course completion from one place. Quickly spot areas that need improvement and optimize your onboarding process by making data-driven decisions.

    And so much more…

    In addition to powerful onboarding features, Connecteam offers excellent customer support, an intuitive user interface, robust employee management tools, and high customizability, allowing you to adjust the platform to suit your business needs.

    Connecteam also offers a free for life plan – Get Started Now!

    Key Features

    Pros

    • Intuitive and easy to use

    • All-in-one solution

    • Great customer support

    • Budget-friendly

    Cons

    • Integrations in development

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial

  2. Zenefits — Good for: Signing contracts electronically

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Zenefits webpage

    Zenefits is an HR onboarding software solution that aims to save businesses time by automating HR processes.

    It offers online self-onboarding that new hires can complete even before their first day of work. You can, for instance, create compensation and benefits packages, request background checks, and send new employees contracts for them to sign electronically. You can furthermore sync information to your benefits and payroll program. As an admin, you can track every step of the onboarding process.

    Learn more about Zenefits

    Key Features

    • Automated onboarding
    • E-signatures
    • Progress tracking
    • Benefits & payroll

    Pros

    • Dynamic features
    • Good reporting capabilities

    Cons

    • Limited customizability
    • Unintuitive user experience

    Pricing

    Starts at $8/user/month Trial: No Free Plan: No

  3. Bamboo HR — Good for: Using onboarding templates

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Bamboo HR webpage

    BambooHR’s cloud-based employee onboarding software aims to help you create better first days for your new hires.

    With this customizable onboarding tool, you can assign tasks to new employees, build training templates, create e-signatures for each employee, track progress, and locate everyone in the company via the employee database. It also offers integration options with multiple workplace apps such as LinkedIn, Google, Microsoft, Slack, etc.

    Unfortunately, BambooHR isn’t transparent regarding its pricing and requires you to contact its support team for more information.

    Learn more about Bamboo HR

    Key Features

    • Onboarding templates
    • Team introductions
    • Document management
    • Time tracking

    Pros

    • Easy to set up
    • User-friendly

    Cons

    • Lack of customizability
    • Insufficient notification options

    Pricing

    Contact vendor for price Trial: Yes Free Plan: No

  4. Leapsome — Good for: Creating custom onboarding

    Available on

    • Web
    Screenshot of the Leapsome webpage

    Leapsome’s HR onboarding software aims to help you create an employee onboarding process to bring new employees up to speed and increase performance.

    With it, you can create personalized learning programs for new hires, test their knowledge, and monitor their progress. The employee onboarding software allows you to keep your new hires on track by setting a learning schedule with fixed timelines and automatically releasing new learning content at specific times.

    On top of that, it includes other useful features, such as performance reviews and feedback channels.

    Learn more about Leapsome

    Key Features

    • Customized learning plans
    • Progress tracker
    • Knowledge quizzes
    • Learning reports

    Pros

    • Easy to use
    • Dynamic platform

    Cons

    • User interface could use improvement
    • Prone to bugs

    Pricing

    Starts at $6/user/month Trial: Yes — 14-day Free Plan: No

  5. Bob — Good for: Automating onboarding workflows

    Available on

    • Web
    Screenshot of the Bob webpage

    Bob’s HR software aims to help businesses provide a positive and streamlined experience for their new hires.

    You can set up your custom onboarding workflows and ensure tasks get completed using onboarding checklists. You can also create tasks for managers, IT, and team members. Bob’s employee onboarding system allows you to automate your onboarding programs so that you can easily use them for future new joiners as well.

    As Bob isn’t transparent regarding their pricing, you’ll need to fill out their pricing request form to receive a custom quote.

    Learn more about Bob

    Key Features

    • Automated onboarding workflows
    • Onboarding checklists
    • Document management
    • Task assignment

    Pros

    • Engaging user interface
    • Receptive of customer feedback

    Cons

    • Unintuitive user experience
    • Features need further development

    Pricing

    Pricing is not publicly available Trial: Yes Free Plan: No

  6. Click Boarding — Good for: Handling new hire paperwork

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the Click Boarding webpage

    Click Boarding’s employee experience platform aims to provide businesses with modern, compliant HR solutions that impact new hire growth and retention.

    It allows you to guide new hires, handle employee benefits and 401K paperwork, and grant facility and systems access based on their role. You can further get pulse checks of how your employees are doing after their first week and encourage goal setting as part of performance reviews. The employee onboarding software integrates with other tools, including applicant tracking.

    For detailed product information and pricing, you’re required to fill out a contact form on their website.

    Learn more about Click Boarding

    Key Features

    • Employee benefits & 401K paperwork management
    • Role-based access
    • Pulse surveys
    • Performance reviews

    Pros

    • Simple platform
    • Good customer support

    Cons

    • Insufficient features
    • Complex pricing system

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  7. Talmundo — Good for: Creating a branded onboarding experience

    Available on

    • Web
    Screenshot of the Talmundo webpage

    Talmundo’s employee onboarding software aims to help quickly transform new hires into confident and empowered team members.

    With it, you can create a branded onboarding experience. This includes sharing relevant content with all the right people using filters and designing interactive quizzes and forms. You can also automate administrative tasks, such as sharing gradual information, setting reminders, and capturing data. It also allows you to see real-time reports with data on every aspect of the onboarding journey.

    Unfortunately, Talmundo doesn’t list any pricing information, requiring you to contact their sales team.

    Learn more about Talmundo

    Key Features

    • Branded onboarding
    • Content sharing
    • Quizzes
    • Forms

    Pros

    • Good user experience
    • Easy to implement

    Cons

    • Prone to bugs
    • Limited notification options

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  8. GoCo — Good for: E-signing documents

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the GoCo webpage

    GoCo is an onboarding software solution that helps businesses manage HR, benefits, and payroll. 

    GoCo allows new hires to safely sign all HR documents and files electronically (including I-9s, W-4s, and work eligibility docs) while also providing a positive first impression for the company they’re joining.

    The onboarding process through this app is quick and straightforward, thanks to its user-friendly interface and customizable features such as automated workflows, and embedded payroll software.

    There are apps on this list with more robust employee training capabilities. But GoCo is still an ideal HR onboarding tool for small and large businesses alike.

    Learn more about GoCo

    Key Features

    • Offer letter integration
    • Document management
    • Benefits enrollment
    • Onboarding task management

    Pros

    • Good customer support
    • Easy to use

    Cons

    • Limited features
    • Lacks customizability

    Pricing

    Starts at $5/user/month Trial: Yes Free Plan: Yes

  9. ClearCompany — Good for: Bulk onboarding

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the ClearCompany webpage

    ClearCompany is a talent management software that aims to help their clients achieve their missions to hire, retain, and engage top talent.

    With this employee onboarding software, it’s possible to onboard new employees in bulk, with the ability to create and share multiple onboarding programs simultaneously. Preschedule check-ins every 30, 60, or 90 days to ensure everyone is attended to.

    Managers can use this software to track their new employees’ progress. Both small businesses and enterprises can use ClearCompany to scale their business efficiently. Integrates with HR systems such as ADP and BambooHR.

    Learn more about ClearCompany

    Key Features

    • Compliance management
    • Team member introductions
    • Task management
    • Bulk onboarding

    Pros

    • Good customer service
    • Intuitive user experience

    Cons

    • Poor reporting options
    • Not budget friendly

    Pricing

    Contact vendor for price Trial: No Free Plan: No

  10. Sage HR —

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Sage HR webpage

    Sage’s HR onboarding software aims to help your business flow by knocking down barriers with information, insights, and tools.

    With its onboarding tools, the platform allows you to build onboarding workflows and create lists of tasks to complete. You can then automate your onboarding process by assigning new hires these predefined task lists automatically upon joining the company. The employee onboarding software furthermore allows you to keep track of each new employee’s progress throughout their onboarding process by viewing status reports.

    Learn more about Sage HR

    Key Features

    • Workflow builder
    • Task lists
    • Auto-assigning
    • Status reports

    Pros

    • Easy to set up
    • User-friendly

    Cons

    • Prone to bugs
    • Limited features

    Pricing

    Starts at $5.5/user/month Trial: Yes — 14-day Free Plan: No

Compare the Best Employee Onboarding Softwares

Topic
Reviews
4.8
4.2
4.6
4.8
4.5
3.5
4.4
4.7
4.4
4.4
Pricing
Starts at just $29/month for the first 30 users
Starts at $8/user/month
Contact vendor for price
Starts at $6/user/month
Pricing is not publicly available
Contact vendor for price
Contact vendor for price
Starts at $5/user/month
Contact vendor for price
Starts at $5.5/user/month
Free Trial
yes
14-day
no
yes
yes
14-day
yes
no
no
yes
no
yes
14-day
Free Plan
yes
Free Up to 10 users
no
no
no
no
no
no
yes
no
no

What Is Employee Onboarding Software?

Employee onboarding software is a digital tool that helps employers and team managers coordinate onboarding processes for new hires from one centralized place. With such onboarding solutions, you can build custom onboarding processes that include sharing company policies, scheduling team introductions, and handling key employee documentation. It also allows you to track training progress.

Overall, by giving employees all the information and tools they need to ease into their new roles, hires can become productive and integrate into their teams more quicker.

How Does Employee Onboarding Software Work?

While each HR onboarding software works differently and offers varying sets of features, they generally all allow you to create, manage, and assign custom onboarding programs for new employees. The system walks new hires through onboarding tasks such as filling out forms, uploading documents, setting up accounts, and scheduling interviews. It usually also allows you to track users’ progress and completion of these items in the system and generate reports on data gathered in the system.

What Are the Benefits of Employee Onboarding Softwares?

The main benefits of using employee onboarding software include that it helps:

  • Save valuable time by allowing you to streamline and largely automate custom onboarding processes and administrative tasks.
  • Reduce paperwork by allowing you and your new employees to handle necessary forms and documents digitally.
  • Enhance employee experience by providing your employees with an effective and engaging onboarding process that allows them to ease into their new position and company. 
  • Gain valuable insights by tracking and maintaining a clear overview of each user’s progress throughout your onboarding program.
  • Bring hires up to speed quicker by providing them with clear information on company policies, job requirements, expectations, and everything else they need to become productive from day one.

How Much Do Employee Onboarding Softwares Cost?

The cost of employee onboarding softwares can vary widely per provider and often depends on the number of users and the feature package. It often ranges from tens to hundreds of dollars per employee per month. Particularly those that charge per user can get rather expensive if you’re working with a large team. 

Note that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.

FAQs

What should I consider when choosing onboarding software?

While there are many onboarding software solutions out there, there are some key details you should check before making your final choice. Y

  • Set yourself a monthly or annual budget.
  • Work out how many employees you currently have.
  • Consider which features you require based on your business’s size.
  • Think about the solutions’ integration capabilities.
  • See if there are additional features that might not exclusively enhance your onboarding but might still be useful for you.

What is onboarding?

Onboarding is the process of bringing new employees into the fold as they get familiar with their new role and organization. Some critical components of an onboarding process include meeting the team, learning responsibilities, familiarizing oneself with the tools they’ll be regularly using, and understanding workplace safety policies. The onboarding process can typically take a few weeks to months.

The Bottom Line On Employee Onboarding Software

Overall, the right employee onboarding software will help you streamline your onboarding process, provide new hires with an engaging and welcoming employee experience, and help them become productive from the get-go.

And the best part is that it doesn’t even have to be expensive. Take our pick for best software for onboarding for example. Connecteam offers all the tools you need to provide new hires with an excellent onboarding experience and enhance employee engagement and job satisfaction for the long run for a fair price.