11 Best HVAC Apps for Service Technicians in 2023

The 10 Best HVAC Apps of 2023

1. Connecteam — Best-all-in-one HVAC app

   Available on

   • Web
   • iOS
   • Android

   Start for free

   

   Connecteam is the best all-in-one HVAC app for technicians that provides everything you need to manage jobs, schedules, dispatch technicians, and track performance no matter where your staff is working from and even while on the go.

   Simplified task and project management

   With Connecteam’s task management feature, you can create one-time and recurring jobs and tasks in just a few clicks. Whether you receive a work order to replace HVAC equipment, such as ref tools, monitor pressure drops, or conduct refrigerant charging, you can set automated reminders to make sure your field technicians perform each task on time. 

   You can also add detailed descriptions and subtasks to each job and receive progress updates in real-time as tasks are completed. That way, you can stay up-to-date on all jobs and their progress.

   Efficient employee scheduling tools

   Connecteam’s employee scheduling app includes a drag-and-drop scheduler so you can assign specific jobs to HVAC technicians and include important notes and documents, as needed. That way, employees have all the relevant information they need to do their jobs on customers’ heating and cooling systems. 

   

   You can also manage all things PTO directly from the app, including time-off requests and scheduling preferences. 

   In addition, Connecteam comes with employee and job scheduling templates so you don’t have to start from scratch every time you need to create a schedule. However, you can also create your own templates or new schedules as often as needed. Then, once published, employees are immediately notified on their phones. 

   🧠 Did You Know?

   Connecteam integrates with Google Calendar so your employees can transfer their shifts right from the app into their personal calendars.

   Time clock with GPS-tracking ability

   The easy-to-use time clock allows HVAC technicians can clock in and out directly from their phones. You can also easily view who’s clocked in at any given time and chat with any technicians who haven’t started their shifts yet. 

   To ensure that workers are only clocked in and out while at their job sites, Connecteam’s Time Clock is GPS-enabled so you can see exactly where your workers are while they’re on the job. However, it’s important to note that when workers are off the clock, their locations are kept completely confidential.

   

   At the end of the pay period, Connecteam automatically creates timesheets that you can edit, approve, and export to Excel or accounting software, like Quickbooks and Gustro. That way, you don’t have to manually enter everyone’s hours.

   Send and receive reports in real-time on the go

   Make reporting as easy as possible for your technicians with customizable forms and checklists. Create any types of reporting forms you need and upload them right to the app. Then, technicians can fill them out and submit them right from the field on their mobile devices.

   Keep all important documents in one easily accessible place

   Your technicians can access Connecteam’s Knowledge Base from anywhere at any time, using their mobile devices or tablets, to access any information you’ve stored. 

   This can include anything from valve sizing and presetting information to ensure optimal flow rates to employee manuals. Additionally, the documents can be shared easily among colleagues and supervisors, facilitating better collaboration and communication.

   Streamline employee communication

   Communicating with your office staff and HVAC technicians in the field is simple with Connecteam’s built-in employee chat. 

   Instantly communicate with your entire workforce with private and group chats and share important updates and announcements on the social media-like company newsfeed.

   

   You can also provide easy access to everyone’s contact information with the employee directory and make phone calls directly from the app. 

   Simplified compliance with ‘Read and Sign’ forms

   This HVAC app also helps technicians stay compliant with easy ‘ready and sign’ forms using Connecteam’s forms and checklists feature. Whether it’s ensuring everyone is up to date on the latest EPA refrigerant protocol or industry safety standards, Conncteam makes it easy to make sure your technicians are up to date. 

   All uploaded documents are securely stored, and you can select who has access to which documents. 

   Onboard and train new hires and existing field workers

   Quickly and efficiently onboard new field workers or train existing workers on new procedures straight from the field. Connecteam allows you to create customized and structured employee training materials and courses with training documents, read-and-sign forms, quizzes, videos, and PDFs. 

   For example, if you want to make sure new technicians know how to measure superheat and subcooling or are trained to handle all varieties of refrigerants, including newer eco-friendly options, you could create your own videos on how to do so. Then, you can upload them right to the app so technicians can refer to them whenever they need to.

   Then, training can be completed directly on HVAC technicians’ smartphones, and managers can track their progress to keep everyone on the same page. With in-app chat, workers can easily contact their managers or colleagues if they have questions during training.

   And so much more…

   In addition, Connecteam offers excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability. It helps you manage the day-to-day operations of your business so you can be successful in the long term.

   Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free.

   Connecteam is really helpful with keeping accountability and having quick communication with my staff. It’s really helpful to have it all in one place.

   Byron Hull Head of Security, ESP Pros

   

   Connecteam also offers a free for life plan – Get Started Now!

   Key Features

   • Schedule technicians to multiple jobs

   • Messaging, group chat, and company-wide updates

   • Technicians can clock in and out from the mobile app

   • Mobile forms and checklists

   • Online knowledgebase for your employees

   • Automated timesheets

   Pros

   • Very easy to use

   • Supports communication with technicians

   • Supports GPS tracking in the field

   • Integrates with payroll software

   Cons

   • More integrations in development

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   Amazing HVAC App for Your Service Technicians

   Try Connecteam here
2. 

   QuickBooks Accounting — Good for managing your business finances

   Available on

   • Web

   

   QuickBooks Accounting is one of the top apps for managing your business’s finances. The app makes it easy to invoice customers for the work your technicians have done and enables you to track expenses across custom categories. You can also track inventory and see what’s on order so your technicians always have the parts they need to keep working.

   The QuickBooks Accounting app clearly shows how much money is flowing in and out of your business at any time. The app offers customizable financial reports, including default reports that help you track your profitability on any given job.

   Another plus to QuickBooks Accounting is that it integrates with Connecteam.

   Learn more about QuickBooks Accounting

   Key Features

   • Job-specific expense tracking
   • Simplified invoicing
   • Inventory tracking
   • 1099s for contractors

   Pros

   • Customizable financial reports
   • Track profitability by job

   Cons

   • No free plan
   • Inventory tracking requires upgrade

   Pricing

   Contact vendor for price Trial: Yes Free Plan: No

3. 

   Carrier Enterprise HVAC Pro+ — Good for carrier HVAC systems

   Available on

   • iOS
   • Android

   

   The Carrier Enterprise HVAC Assist app is a handy tool for any HVAC business that regularly installs Carrier products. The app allows technicians to see prices for Carrier equipment in real time and order the parts they need with just a few taps. The app also offers mobile-only deals and information about nearby retailers that stock Carrier products.

   The Carrier Enterprise HVAC Assist app also helps with servicing Carrier products. Technicians can quickly pull up spec sheets for any Carrier product and see what products are compatible with the system they’re working on.

   Learn more about Carrier Enterprise HVAC Pro+

   Key Features

   • Order Carrier products quickly
   • Real-time pricing
   • Information about in-stock parts nearby
   • Spec sheets for all Carrier products

   Pros

   • QR code scanner to pull up part specs
   • Supports warranty claims

   Cons

   • Only supports Carrier products
   • Must enable location services

   Pricing

   Free Trial: Yes Free Plan: Yes

4. HVAC Load Plus

   HVAC Load Plus — Good for calculating heating and cooling block loads

   Available on

   • iOS

   

   The HVAC Load Plus app is a simple calculator that can help technicians determine the proper heating and cooling block loads for any HVAC system. The app lets you enter all of the relevant details about the system you’re working on, including your location, the number of windows and rooms there are, building construction materials, and more.

   This HVAC app can email its results for simple sharing as well as export your data to Excel for more detailed manipulations. You can create an unlimited number of projects.

   Learn more about HVAC Load Plus

   Key Features

   • Worldwide weather database
   • Data for hundreds of construction parameters
   • Export data to Excel
   • Unlimited projects

   Pros

   • Very easy to use
   • Share and archive your calculations by email

   Cons

   • Not available for Android devices
   • Data is not synced to the cloud

   Pricing

   Starts at $24.99 on App Store Trial: No Free Plan: No

5. Duct Calc Elite

   Duct Calc Elite — Good for calculating duct sizes

   Available on

   • iOS
   • Android

   

   Duct Calc Elite is another calculator app. It’s designed to help you determine the right duct size for any HVAC system. It works for both round and rectangular ducts, and you can type in parameters instead of fiddling with inaccurate sliders.

   The calculator offers three calculation modes: duct size by airflow, duct size by dimension, and pressure drop. So you can solve for duct size based on the desired velocity or friction in the system, or vice versa.

   Learn more about Duct Calc Elite

   Key Features

   • Based on 2009 ASHRAE Handbook
   • Three calculation modes
   • Wide range of units available
   • Supports round and rectangular ducts

   Pros

   • Available for iOS and Android
   • Type in numbers for accuracy

   Cons

   • Cannot save calculations
   • Similar online tools are free to use

   Pricing

   Starts at $6.99 on Google Play and App Store Trial: No Free Plan: No

6. 

   iManifold — Good for diagnosing HVAC issues

   Available on

   • iOS
   • Android

   

   iManifold is a complex calculator app designed to help you troubleshoot a malfunctioning HVAC system. You can enter a wide range of variables including everything from airflow to line pressure to temperature split, and iManifold will diagnose what could be causing issues with your system.

   iManifold has more than 40 refrigerant and equipment profiling options, so it can be tailored for most HVAC systems that you’re likely to encounter. You can also add notes and photos, allowing you to keep all of your data about a malfunctioning HVAC system in one place.

   Learn more about iManifold

   Key Features

   • Diagnose malfunctioning HVAC systems
   • Compatible with any manifold gauge
   • 40+ refrigerant and profiling options
   • Store notes and photos

   Pros

   • Highly customizable for most HVAC systems
   • Project data is saved to the cloud

   Cons

   • Design is not user-friendly
   • Must create an iManifold account

   Pricing

   Free on Google Play and App Store Trial: No Free Plan: No

7. Ref Tools

   Ref Tools — Good for calculating refrigerant pressure-temperature ratio

   Available on

   • iOS
   • Android

   

   Refrigerant Slider is a module in the handy Ref Tools app from Danfoss Group, one of the leading manufacturers of HVAC refrigerants. The app calculates the required pressure-temperature ratio for more than 80 refrigerants, making it easy to know how to properly charge the HVAC system you’re working on. Calculations are based on the Refprop 10 model.

   In addition, Refrigerant Slider offers detailed information about all of the refrigerants in its database. You can check the global-warming potential and ozone-depleting potential, which is nice if you have an option to use a more environmentally friendly refrigerant in an HVAC system.

   Learn more about Ref Tools

   Key Features

   • Calculate P-T ratio for any HVAC system
   • Supports 80+ refrigerants
   • Detailed information about refrigerants
   • Based on Refprop 10 model

   Pros

   • Very easy to use
   • Simple pressure and temperature visualization

   Cons

   • Now part of the Ref Tools app
   • Cannot save project data

   Pricing

   Free on Google Play and App Store Trial: No Free Plan: No

8. 

   MeasureQuick — Good for tracking HVAC system data

   Available on

   • iOS
   • Android

   

   MeasureQuick HVAC is an HVAC project management and diagnostics app. It works with a wide variety of probes and manifest gauges to help you measure the performance of any HVAC system and identify potential issues. You can also save photos, notes, and project details, putting all of the information about an HVAC system in a single location.

   Even better, MeasureQuick makes it easy to compile and share HVAC system data. It’s a simple way for technicians to document their work and demonstrate that a system has been inspected fully.

   Learn more about MeasureQuick

   Key Features

   • Works with most probes and gauges
   • Diagnose system issues
   • Save photos and notes
   • Share project details

   Pros

   • Easy to use
   • Identifies major and minor system faults

   Cons

   • Initial configuration is time-consuming
   • Must pay to compile PDF reports

   Pricing

   Free on Google Play and App Store Trial: No Free Plan: No

9. HVAC Flashcards

   HVAC Flashcards — Good for brushing up on HVAC basics

   Available on

   • iOS

   

   The HVAC Flashcards app is designed for novice technicians who are studying for the HVAC exam or want to brush up on HVAC fundamentals. The app includes more than 1,000 pre-made flashcards on topics like air distribution, heat pumps, refrigerants, gas and electric heat, and more.

   The app offers several different learning modes, including practice tests and flashcard collections that you can browse through on your own time. You can also save flashcards offline. The app tracks your practice test success rate over time so you can see how much you’ve learned.

   Learn more about HVAC Flashcards

   Key Features

   • 1,000+ pre-made flashcards
   • Covers most major HVAC topics
   • Practice tests
   • Download flashcards for offline study

   Pros

   • Tracks your progress over time
   • Ability to read flashcards out loud

   Cons

   • Practice tests take 20+ minutes
   • Not possible to create your own sets of cards

   Pricing

   Free on App Store (in-app purchases) Trial: No Free Plan: No

10. HVAC Test Pro 2022

    HVAC Test Pro 2022 — Good for practicing for the HVAC exam

    Available on

    • iOS
    • Android

    

    HVAC Test Pro is a useful app for iOS and Android that can help you study for the HVAC exam. It offers more than 1,000 practice test questions to work through. In-app analytics help you keep track of what questions you’ve gotten wrong and which topic areas you need to practice the most. The app also has a built-in calendar so you can see how consistent you’ve been about studying.

    HVAC Test Pro questions can be saved offline. A text-to-speech feature enables you to practice without looking at your phone.

    Learn more about HVAC Test Pro 2022

    Key Features

    • 1,000+ practice questions
    • Track your progress
    • Covers all topics on the HVAC exam
    • Text-to-speech enabled

    Pros

    • Free to use
    • Quickly return to questions you got wrong

    Cons

    • Cannot create custom questions
    • Ad supported

    Pricing

    Free on Google Play Trial: No Free Plan: No