We review the 11 best HVAC apps in 2022 to help streamline your business and make your technicians more efficient.

Table of contents
  1. Introduction
  2. Our Top Picks
  3. What to Look for in an HVAC App
  4. The 11 Best HVAC Apps for Service Technicians of 2023
  5. Compare the Best HVAC Apps:
  6. What are HVAC Apps?
  7. How Do HVAC Apps Work?
  8. Why Should I Use HVAC Apps?
  9. How Much Do HVAC Apps Cost?
  10. FAQs
  11. The Bottom Line on HVAC Apps

Introduction

Running an HVAC business involves a lot of moving parts. You need to juggle multiple ongoing jobs, schedule technicians and send them into the field, and make sure all your employees are paid for the time they work.

That’s where HVAC apps come in handy. These apps can help you keep track of everything going on inside your business, automate repetitive tasks, and make it easier to ensure every job is covered by the right technician.

HVAC apps can be a big help for service technicians in the field, too. Optimizing an HVAC system requires a lot of calculations that are tough to do by hand, but easy if you have the right app for the job. In this guide, we’ll show you the 11 best HVAC apps your service technicians can use today and explain everything you need to know about HVAC apps.

Our Top Picks

1. Connecteam – Best all-in-one HVAC app

2. Quickbooks Accounting – Best for managing your business finances

3. Carrier Enterprise HVAC Assist – Best for Carrier HVAC systems

What to Look for in an HVAC App

There are several features to look for when choosing the best HVAC app:

  • Job scheduling: HVAC apps for businesses should be able to assign technicians to jobs.
  • Project documentation: HVAC apps should be able to capture, save, and share important details about ongoing projects.
  • HVAC calculators: HVAC calculator apps help technicians determine what duct size or refrigerant they need for an HVAC system.
  • Flexibility: Every HVAC system and building is unique, and your HVAC app needs to be adaptable to different types of systems.

The 11 Best HVAC Apps for Service Technicians of 2023

Best for: All-in-one HVAC app 

Platforms: Web, iOS, Android

Timeline and map in Connecteam showing employees’ location and clock-ins.

Connecteam is an all-in-one web and mobile platform designed to help you run your HVAC business as smoothly as possible. With Connecteam, you can do everything from assigning technicians to ongoing jobs to communicating with employees in the field and automating time tracking and payroll.

Connecteam is able to streamline your business’s daily operations in several key ways. First, it enables you to see all of your open jobs and quickly schedule technicians for them while avoiding conflicts. Each employee receives a task list and all necessary information about the job they’re headed to so they can get to work right away when they show up on site.

Connecteam also makes it easy to update your technicians in the field and for them to get in touch with your office staff. The app has a social media-style feed for company-wide updates, plus 1:1 messaging and group chat for job-specific conversations. If you need to send someone to another job at the last minute, you can use Connecteam’s fleet tracking features to see which technicians are nearby.

In addition, Connecteam makes it simple to track how many hours your employees spend on each job. Technicians can clock in and out of jobs right from their smartphone, and that information is sent straight to your payroll and invoicing software. 

Key Features

  • Schedule technicians to multiple jobs

  • Messaging, group chat, and company-wide updates

  • Technicians can clock in and out from the mobile app

  • Mobile forms and checklists

  • Online knowledgebase for your employees

Pros & Cons

  • Very easy to use

  • Supports communication with technicians

  • Supports GPS tracking in the field

  • Integrates with payroll software

  • Doesn’t include HVAC calculators

Price:

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Unlimited free plan for up to 10 users

Manage Your HVAC Technicians With Connecteam

The #1 HVAC App to stay on top of scheduling, keep your techs updated on all job-relevant information, and always know what job your team is working on.

Best for: Managing your business finances

Platforms: Web, iOS, Android

Quickbooks Online homepage showing example charts on a screen.
Quickbooks Accounting

Quickbooks Accounting is one of the top apps for managing your business’s finances. The app makes it easy to invoice customers for the work your technicians have done and enables you to track expenses across custom categories. You can also track inventory and see what’s on order so your technicians always have the parts they need to keep working.

The Quickbooks Accounting app clearly shows how much money is flowing in and out of your business at any time. The app offers customizable financial reports, including default reports that help you track your profitability on any given job. 

Another plus to Quickbooks Accounting is that it integrates with Connecteam.

Key Features

  • Job-specific expense tracking

  • Simplified invoicing

  • Inventory tracking

  • 1099s for contractors

Pros & Cons

Pros:

  • Customizable financial reports

  • Track profitability by job

  • No free plan

  • Inventory tracking requires upgrade

Price: 

  • Starts at $25/month

Best for: Carrier HVAC systems

Platforms: iOS, Android

Three views of the Carrier Enterprise HVAC Assist app
Carrier Enterprise HVAC Assist

The Carrier Enterprise HVAC Assist app is a handy tool for any HVAC business that regularly installs Carrier products. The app allows technicians to see prices for Carrier equipment in real time and order the parts they need with just a few taps. The app also offers mobile-only deals and information about nearby retailers that stock Carrier products.

The Carrier Enterprise HVAC Assist app also helps with servicing Carrier products. Technicians can quickly pull up spec sheets for any Carrier product and see what products are compatible with the system they’re working on.

Key Features

  • Order Carrier products quickly

  • Real-time pricing

  • Information about in-stock parts nearby

  • Spec sheets for all Carrier products

Pros & Cons

  • QR code scanner to pull up part specs

  • Supports warranty claims

  • Only supports Carrier products

  • Must enable location services

Price: 

  • Free

Best for: Calculating heating and cooling block loads

Platforms: iOS

Three views of the HVAC Load Plus app on an iPhone
HVAC Load Plus

The HVAC Load Plus app is a simple calculator that can help technicians determine the proper heating and cooling block loads for any HVAC system. The app lets you enter all of the relevant details about the system you’re working on, including your location, the number of windows and rooms there are, building construction materials, and more.

This HVAC app can email its results for simple sharing as well as export your data to Excel for more detailed manipulations. You can create an unlimited number of projects.

Key Features

  • Worldwide weather database

  • Data for hundreds of construction parameters

  • Export data to Excel

  • Unlimited projects

Pros & Cons

  • Very easy to use

  • Share and archive your calculations by email

  • Not available for Android devices

  • Data is not synced to the cloud

Price: 

  • $24.99

Best for: Calculating duct sizes

Platforms: iOS, Android

Duct size calculations by airflow and dimension
Duct Calc Elite

Duct Calc Elite is another calculator app. It’s designed to help you determine the right duct size for any HVAC system. It works for both round and rectangular ducts, and you can type in parameters instead of fiddling with inaccurate sliders. 

The calculator offers three calculation modes: duct size by airflow, duct size by dimension, and pressure drop. So you can solve for duct size based on the desired velocity or friction in the system, or vice versa. 

Key Features

  • Based on 2009 ASHRAE Handbook

  • Three calculation modes

  • Wide range of units available

  • Supports round and rectangular ducts

Pros & Cons

  • Available for iOS and Android

  • Type in numbers for accuracy

  • Cannot save calculations

  • Similar online tools are free to use

Price: 

  • $6.99

Best for: Diagnosing HVAC issues

Platforms: iOS, Android

Manifold gauge measurements in the iManifold app.
iManifold

iManifold is a complex calculator app designed to help you troubleshoot a malfunctioning HVAC system. You can enter a wide range of variables including everything from airflow to line pressure to temperature split, and iManifold will diagnose what could be causing issues with your system.

iManifold has more than 40 refrigerant and equipment profiling options, so it can be tailored for most HVAC systems that you’re likely to encounter. You can also add notes and photos, allowing you to keep all of your data about a malfunctioning HVAC system in one place.

Key Features

  • Diagnose malfunctioning HVAC systems

  • Compatible with any manifold gauge

  • 40+ refrigerant and profiling options

  • Store notes and photos

Pros & Cons

  • Highly customizable for most HVAC systems

  • Project data is saved to the cloud

  • Design is not user-friendly

  • Must create an iManifold account

Price: 

  • Free

Best for: Calculating refrigerant pressure-temperature ratio

Platforms: iOS, Android

Refrigerant Slider module in the Ref Tools mobile app
Ref Tools

Refrigerant Slider is a module in the handy Ref Tools app from Danfoss Group, one of the leading manufacturers of HVAC refrigerants. The app calculates the required pressure-temperature ratio for more than 80 refrigerants, making it easy to know how to properly charge the HVAC system you’re working on. Calculations are based on the Refprop 10 model.

In addition, Refrigerant Slider offers detailed information about all of the refrigerants in its database. You can check the global-warming potential and ozone-depleting potential, which is nice if you have an option to use a more environmentally friendly refrigerant in an HVAC system.

Key Features

  • Calculate P-T ratio for any HVAC system

  • Supports 80+ refrigerants

  • Detailed information about refrigerants

  • Based on Refprop 10 model

Pros & Cons

  • Very easy to use

  • Simple pressure and temperature visualization

  • Now part of the Ref Tools app

  • Cannot save project data

Price: 

  • Free

Best for: Leveling edges

Platforms: iOS, Android

A bubble level in the iHandy Level app
iHandy Level

iHandy Level is a simple bubble level for iOS and Android devices. It uses the gyroscope in your smartphone to detect if an edge is level. The display is a virtual bubble level, so it’s as easy to interpret as a manual leveling device. A numeric display also shows the exact angle of your edge.

You do need to calibrate the level before using it. This only takes a few seconds, but you’ll need to find a truly flat surface for the calibration. 

Key Features

  • Virtual bubble level

  • Calibrate on any flat surface

  • See the exact angle of any edge

  • Lock the level after taking a measurement

Pros & Cons

  • Very easy to use

  • Free

  • Requires calibration

  • Shares user data

Price: 

  • Free

Best for: Tracking HVAC system data

Platforms: iOS, Android

3 screenshots of HVAC system tests on iOS
MeasureQuick HVAC

MeasureQuick HVAC is an HVAC project management and diagnostics app. It works with a wide variety of probes and manifest gauges to help you measure the performance of any HVAC system and identify potential issues. You can also save photos, notes, and project details, putting all of the information about an HVAC system in a single location.

Even better, MeasureQuick makes it easy to compile and share HVAC system data. It’s a simple way for technicians to document their work and demonstrate that a system has been inspected fully.

Key Features

  • Works with most probes and gauges

  • Diagnose system issues

  • Save photos and notes

  • Share project details

Pros & Cons

  • Easy to use

  • Identifies major and minor system faults

  • Initial configuration is time-consuming

  • Must pay to compile PDF reports

Price: 

  • Free

Best for: Brushing up on HVAC basics

Platforms: iOS

3 screenshots of HVAC Flashcards on iOS
HVAC Flashcards

The HVAC Flashcards app is designed for novice technicians who are studying for the HVAC exam or want to brush up on HVAC fundamentals. The app includes more than 1,000 pre-made flashcards on topics like air distribution, heat pumps, refrigerants, gas and electric heat, and more. 

The app offers several different learning modes, including practice tests and flashcard collections that you can browse through on your own time. You can also save flashcards offline. The app tracks your practice test success rate over time so you can see how much you’ve learned.

Key Features

  • 1,000+ pre-made flashcards

  • Covers most major HVAC topics

  • Practice tests

  • Download flashcards for offline study

Pros & Cons

Pros:

  • Tracks your progress over time

  • Ability to read flashcards out loud

  • Practice tests take 20+ minutes

  • Not possible to create your own sets of cards

Price: 

  • $4.99/month

Best for: Practicing for the HVAC exam

Platforms: iOS, Android

Practice questions for the HVAC exam.
HVAC Test Pro

HVAC Test Pro is a useful app for iOS and Android that can help you study for the HVAC exam. It offers more than 1,000 practice test questions to work through. In-app analytics help you keep track of what questions you’ve gotten wrong and which topic areas you need to practice the most. The app also has a built-in calendar so you can see how consistent you’ve been about studying.

HVAC Test Pro questions can be saved offline. A text-to-speech feature enables you to practice without looking at your phone. 

Key Features

  • 1,000+ practice questions

  • Covers all topics on the HVAC exam

  • Track your progress

  • Text-to-speech enabled

Pros & Cons

  • Free to use

  • Quickly return to questions you got wrong

  • Cannot create custom questions

  • Ad supported

Price: 

  • Free

Compare the Best HVAC Apps:

Reviews

Pricing

Free Trial

Free Plan

4.8/5

Starts at $29/mo for 30 users

14-day trial

Start Trial

Yes, up to 10 users

4.7/5

Starts at $25/month

No

No

3.3/5

$24.99

No

No

4.7/5

Free

Free

Yes

4.7/5

$6.99

No

No

3.1/5

Free

Free

Yes

4.0/5

Free

Free

Yes

3.7/5

Free

Free

Yes

3.8/5

Free

Free

Yes

3.0/5

$4.99

No

No

4.5/5

Free

Free

Yes

Reviews

4.8/5

Pricing

Starts at $29/mo for 30 users

Free Trial

14-day trial

Start Trial

Free Plan

Yes, up to 10 users

Reviews

4.7/5

Pricing

Starts at $25/month

Free Trial

No

Free Plan

No

Reviews

3.3/5

Pricing

$24.99

Free Trial

No

Free Plan

No

Reviews

4.7/5

Pricing

Free

Free Trial

Free

Free Plan

Yes

Reviews

4.7/5

Pricing

$6.99

Free Trial

No

Free Plan

No

Reviews

3.1/5

Pricing

Free

Free Trial

Free

Free Plan

Yes

Reviews

4.0/5

Pricing

Free

Free Trial

Free

Free Plan

Yes

Reviews

3.7/5

Pricing

Free

Free Trial

Free

Free Plan

Yes

Reviews

3.8/5

Pricing

Free

Free Trial

Free

Free Plan

Yes

Reviews

3.0/5

Pricing

$4.99

Free Trial

No

Free Plan

No

Reviews

4.5/5

Pricing

Free

Free Trial

Free

Free Plan

Yes

What are HVAC Apps?

HVAC apps are mobile apps that can be used by HVAC businesses and technicians. They cover a wide range of functions, including helping businesses coordinate technicians and bill clients. HVAC apps that are designed specifically for technicians in the field offer calculators to properly adjust or troubleshoot an HVAC system. Some HVAC apps are educational and help aspiring technicians prepare for the HVAC exam.

How Do HVAC Apps Work?

Different types of HVAC apps perform different functions. For HVAC businesses, apps like Connecteam and Quickbooks Accounting help you streamline your operations and finances. They offer tools for tracking your technicians in the field, invoicing clients, and ensuring your staff are paid on time.

For HVAC technicians, there is a wide range of HVAC calculator apps. These apps are designed to be used in the field and can help you figure out the proper duct size, refrigerant load, or other parameters for setting up an HVAC system. There are also HVAC apps that work with manifest gauges and other sensors to help you troubleshoot malfunctioning systems.

Educational HVAC apps are meant to be used by novice HVAC technicians who are preparing for the HVAC exam. These apps offer flashcards and practice tests, and can track your learning progress so you know what topics to spend more time studying.

Why Should I Use HVAC Apps?

HVAC apps are designed to make it easier to run an HVAC business and to make sure that every HVAC system a technician works on runs as efficiently as possible.

For businesses, HVAC apps can help tie together all of your operations and ensure that no job gets lost in the shuffle. With the right app, you can assign technicians to jobs, communicate with your staff in the field, and even check inventory and order parts on the go. HVAC apps also help you invoice customers, track your expenses, and pay your technicians for the work they do.

For technicians, HVAC apps offer a fast way to calculate important parameters like refrigerant load and duct size. They eliminate costly mistakes that can occur when doing calculations by hand. In addition, HVAC apps can help you take notes and photos of your projects, so the information you need about an HVAC system is available even when you leave a job site.

How Much Do HVAC Apps Cost?

HVAC apps vary widely in price depending on what features you need. You can get many HVAC calculator apps and educational apps for free. More advanced calculator tools may charge a one-time fee when you download the app.

More advanced HVAC apps for business management typically require a monthly subscription. For example, Connecteam starts at $29/month for up to 30 users and offers a wide range of features including time tracking, communication, and shift scheduling. You can also use Connecteam for free to schedule jobs for up to 30 users.

FAQs

What is HVAC software?

HVAC software is designed to help HVAC businesses run more smoothly and to enable HVAC technicians to optimize the systems they’re working on. HVAC software can cover everything from job scheduling to accounting to calculating the right size for a duct.

What is the best HVAC software?

The best HVAC software for businesses is Connecteam. Connecteam enables you to assign technicians to jobs, easily track the hours your technicians work, and communicate with technicians in the field.

Are HVAC apps free?

Some HVAC apps are free, but not all. Many HVAC calculators for technicians charge a one-time fee when you download the app. Apps like Connecteam are free for up to 10 users.

The Bottom Line on HVAC Apps

HVAC apps can help your HVAC business run more smoothly and make it easier for technicians to build an efficient HVAC system. These apps span the gamut from task management and scheduling software to accounting software to highly specific calculators.

If you’re looking for the best HVAC app in 2023, check out Connecteam. Connecteam is free for up to 30 users and makes it easy to assign technicians to jobs. It can also streamline your payroll process, help you communicate with technicians in the field, and ensure that no HVAC job is overlooked.

Best all-in-one HVAC app

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