Companies are relying on staffing agencies now more than ever before to fill company vacancies. Go digital with one of these solutions to keep information easily accessible, manageable, and up-to-date.

Table of contents
  1.  Our Top Picks
  2. What to Look for in Staffing Software
  3. The Best Staffing Software Solutions
  4. What is Staffing Agency Software?
  5. How does staffing software work? 
  6. Why should I use staffing software?
  7. How much does staffing software cost?
  8. Frequently Asked Questions About Staffing Software
  9. The Bottom Line

The economy is booming, leading to many new job openings, and companies can’t fill open positions quickly enough. Companies are now relying on staffing agencies more than ever to fill company vacancies. There is an influx of work for staffing agencies, and unprepared companies may fall short. 

With all of the added pressures and timelines companies are imposing on staffing agencies, agencies must have a system for keeping up-to-date information on both the recruits and the companies. 

Staffing agencies need to go digital to keep information easily accessible, manageable, and relevant. The best staffing agency software makes all of this data organized and accessible.

 Our Top Picks

  1. Connecteam – Best all-in-one staffing agency software
  2. Zoho – Best for staffing automation
  3. Bullhorn – Best for recruitment management

What to Look for in Staffing Software

  • Communication features: You need to easily be able to contact the potential recruits as well as the company. There should be a chat feature and a directory to reach out quickly, get the answers you need, and schedule meetings. 
  • Scheduling: A vital part of any staffing agency is scheduling. You need to be able to easily schedule new hires to their new jobs. The scheduling feature should include a time clock feature and geo-tracking to eliminate time theft. It should seamlessly integrate with third-party calendar apps to make sure the information is visible and clear for all those involved. 
  • Employer tracking: You want to know which companies you’re staffing for. There needs to be a way to sort the employers to find exactly who you need based on industry, number of employees, or location. 
  • Applicant tracking: When you have so many applications rolling in, it’s essential to be able to sort and track who is applying, for what positions, what their experience is, where they’re located, etc. Once you get all of this information, you’ll need to store it in a way where you can quickly access it to match the applicants with job openings. 
  • Time and expense tracking: For your own employees, you want to make sure they can track their time spent on each company looking for recruits and any expenses incurred during the search. 
  • Payroll and accounting: You do not want to manually be inputting employee hours, PTO, sick days, etc., every week, its time consuming and prone to mistakes. Make sure whatever software you use integrates with your chosen payroll software

The Best Staffing Software Solutions

employee scheduling app

Connecteam comes in as the number one best staffing software because it’s a versatile, easy-to-use software for staffing agencies. In less than 15 minutes, you can begin using it without the need for a technical team. New hires can onboard faster than ever before, as all the materials they need are in their back pocket, even while on the go! As a manager, you can oversee your new hire’s progress on a desktop or mobile device from wherever you are. Both allow you to manage your team from anywhere and in real-time.

Connecteam’s easy-to-use staffing software will be your new friendly tool with its wide range of features. Payroll is no longer a struggle with its direct integration with Quickbooks Online and Gusto. Workers clock in and out via the app, and hours are calculated automatically to ensure accuracy. They can inform you about sick days, vacation requests, and more. Above everything else, communication is next level with an in-app chat. Connecteam provides you with the flexibility to schedule, communicate, manage tasks, automate checklists, and so much more. 

The competitive price doesn’t break the bank, which is why so many recruiting agencies are calling this the best management software.

Key Features

  • Efficient scheduling

  • Real-time updates

  • Intuitive employee app

  • Simplified read and sign forms

  • Easy onboarding and training

  • Employee materials (company handbook, policies, etc.)

  • Automated and accurate payroll (easy integration with Quickbooks Online and Gusto)

  • Client information accessible on the go

  • Trackable task management

  • Smart group chats

Pros and Cons

Based on customer reviews

  • Affordable for both and large staffing companies

  • Quick setup

  • Intuitive and easy to use

  • Smooth onboarding process even for the least tech experienced

  • Easy to search and find candidate information

  • Effective scheduling

  • Easy to update company-wide

  • Easy searching capabilities

  • Excellent customer service

  • Free plan is accessible for up to 10 users only


  • Price: Premium plans start at $29 for the first 30 users

  • Free Trial: 14 days

  • Free-for-life plan: For up to 10 users, without limitations

Connecteam – The Versatile Staffing Agency App

Schedule, manage tasks, report, onboard easily, communication, and so much more!

Learn More!
employee communication app chat
Zoho Staffing Agency Software interface
Courtesy of Zoho

Zoho’s staffing software is aimed at recruiters and staffing agencies. Zoho helps you hire suitable candidates for the position. With its automation recruitment process and timesheets, this staffing software assists with finding people the right jobs. With built-in reporting, dashboard, and more. 

For Whom?

Zoho is for recruiters to assist them with hiring candidates for the right positions. Zoho’s platform allows users to view resumes easily, along with automated workflows. 

Key Features

  • AI assistance

  • Good for both large and small companies

  • Easy to assess candidates

  • Track progress

Pros & Cons

  • Easy to use

  • Aesthetically pleasing

  • Automated workflows to help candidates find the right position

  • Doesn’t have a wide range of features

  • Mobile app requires improvements, still runs slow


Price: Zoho starts at $5/per user per month with limited capabilities

Free trial: 15-day free trial

Free for life plan: Yes

Bullhorn Staffing Agency Software interface
Courtesy of Bullhorn

Bullhorn uses smart technology to help automate the recruitment process. Bullhorn helps form relationships and assists with staffing from the beginning. Bullhorn has trackable progress for each recruiter to enhance the overall experience. Bullhorn has the option to be customizable, even from how the platform appears to the user.  

For Whom?

Bullhorn was designed for those looking to recruit candidates and help them achieve their best. Bullhorn is suitable for companies both large and small. It was created to increase productivity, and help find potential candidates the correct placements. 

Key Features

  • Easy to manage payroll

  • Onboarding

  • Easy to manage payroll

  • Keep on top of employee performance

  • Track candidates progress

Pros & Cons

Based on customer reviews

  • Easy to use

  • Simple Design

  • Easy to view candidates work history

  • According to reviews customer service was below par

  • Add ons that add no value

  • Customers noted that after 15 minutes of being idle notes were deleted and they had to start from scratch.


  • Bullhorn’s pricing is by quote only

  • Free trial: No

  • Free for life plan: No

JobDiva Staffing Agency Software interface
Courtesy of Software Advice

JobDiva uses AI to provide the solution to be an effective staffing software. Its reporting facilities and synchronization facilities help find hidden talents. Availability on mobile with capabilities to improve candidate matches with optimal reporting. JobDiva turns potential challenges into possibilities. JobDiva provides solutions for recruiters, sales assistants, and managers. 

For Whom?

JobDiva is a staffing agency software aimed at all companies regardless of their size. JobDiva’s main purpose is to ensure candidates are successful when it comes to their job search. 

Key Features

  • Simple to charge and invoice customers

  • Smooth onboarding

  • Useful workflows

  • Beneficial scheduling

  • Tracking for candidates

Pros & Cons

Based on customer reviews

  • Good user experience

  • Easy to search candidates

  • Good tracking capabilities

  • Excellent onboarding

  • Excellent onboarding

  • System can run slow

  • Inability to edit notes once saved

  • Can’t be logged in from multiple computers


  • JobDiva’s price is by quote only

  • Free Trial: No

  • Free for life plan: No

CEIPAL TalentHire Staffing Agency Software interface
Courtesy of Software Advice

CEIPAL staffing agency software uses AI technology to produce better matches when it comes to recruiting. With CEIPAL, onboarding is smoother, and receiving feedback is simple. In addition, you can create in-depth reports, and the platform can be integrated, allowing you to hire more efficiently. 

For Whom?

CEIPAL is for staffing and recruiting agencies using next-level technology. CEIPAL produces successful pairing between recruiters and candidates. 

Key Features

  • Track set goals

  • Schedule interviews

  • Manage employees

  • Oversee workflows

  • Supervise performance

Pros & Cons

Based on customer reviews

  • Smooth onboarding even for non tech savvy employees

  • Multiple features

  • Good customer service

  • Still has room to grow

  • Unnecessary features making it clunky

  • Mobile app is unresponsive


  • Price: CEIPAL starts at $24/per user per feature/month for 6-50 users

  • Free trial: Yes

  • Free for life plan: Yes

Crelate Staffing Agency Software interface
Courtesy of Crelate

Crelate staff is based on producing a faster platform so that you can make staffing decisions more quickly. As information is received in real-time, the search tools let you search through all your candidates speedily. Integratable with your emails, email templates, texts, and more. Fulfill tasks methodically and in present time. 

For Whom?

Crelate’s staffing software helps agencies deliver the results in rapid time. With it’s multi-functional tool, you can get back to expanding your company and generating new contacts.

Key Features

  • Invoicing options

  • Check references

  • Seamless onboarding

  • Fast track candidates

  • Resume parser

Pros & Cons

Based on customer reviews

  • Clear video tutorials

  • Feedback turns into changes for the better

  • Lots of useful features

  • Intuitive user interface

  • Work is editable

  • Struggle to sort through documents

  • Formal training is needed for reporting

  • Exporting data is difficult

  • Support is not always available


  • Price: Crelate starts at $69/per user/month.

  • Free trial: Yes

  • Free for life plan: No

Avionté Staffing Agency Software interface
Courtesy of Avionté

Avionté is an innovative staffing software that has the tools you need providing you with a beginning-to-end solution for recruitment. Avionté’s diverse platform gives you the features needed for both the U.S. and Canada. The program allows employees to onboard smoothly, accurate payroll, invoicing options, etc. 

For Whom?

Avionté’s intelligence serves well for the IT, clerical, light industrial, and professional staffing companies.

Key Features

  • Full search of resumes

  • Billing facilities

  • Manage candidates

  • Time tracking including attendance

  • Reporting

Pros & Cons

Based on customer reviews

  • Integrates well with various vendors

  • Dark mode available

  • Good payroll solution

  • Difficult to build reports alone without paying for assistance

  • Could do with more features

  • Pricey

  • Sorting through document can be time consuming


  • Price: CEIPAL starts at $750, contact Avionté for more information

  • Free trial: No

  • Free for life plan: No

What is Staffing Agency Software?

Staffing agency software comprises a number of tools that assist in the recruiting process. They help you automate client files, resumes, daily tasks, etc. 

The staffing software can also help your team with your day-to-day challenges when it comes to communication, scheduling, time clock, and more. 

With so many staffing agency software solutions on the market, some can be pricey and difficult to use. In any regard, we’ve researched the market and list the top 7 staffing software solutions that can give your company the edge you’ve been looking for.

How does staffing software work? 

Staffing agencies use staffing software to keep track of recruits and clients. Staffing software makes it easier for agencies to communicate with clients and recruits, manage recruit profiles, post jobs, and perform various other tasks that help match recruits with job openings.

Good staffing software has communication features to easily contact recruits and clients. It has HR features to submit documentation, sign contracts, and safely store personal information. The software also should be able to publicize scheduling, daily tasks, and time tracking. 

Why should I use staffing software?

Software for staffing agencies is a must for dealing with multiple recruits and clients. It’s easy for clients to fall through the cracks or to fall short on filling all of the positions a company needs in the absence of staffing software. Using staffing agency software will ensure all data is kept up-to-date and will clearly outline who is looking for a job and what jobs need to be filled. 

The best staffing software is built with multitasking in mind; since you’re always dealing with multiple clients at once, going from one phone call to the next, it’s crucial to not lose track of important information. 

Staffing software also tracks applications and resumes to help you better match recruits to job openings. Software for staffing agencies is made specifically to increase productivity and efficiency.

How much does staffing software cost?

The average pricing of staffing agency software will vary depending on the size of your staffing company but, on average, costs $30/month per user. Making it a very costly investment but a necessary one. 

Luckily there are companies like Connecteam that offer a fixed price for the first 30 employees. Prices start at $29/month for 30 users.

Connecteam has all of the features needed to organize and find relevant data on recruits and employers, communicate seamlessly, and schedule easily. It’s one of the best staffing software solutions because it’s an all-in-one app at the best possible price. 

Frequently Asked Questions About Staffing Software

Will staffing software be useful for scheduling? 

In the staffing industry, scheduling is everything. So the answer is that yes, a staffing software solution is useful. The best staffing software, such as Connecteam, has a built-in scheduling system that lets you plan in advance. Your employees also know where they need to be, and it saves you tons of time if you are still scheduling manually. 

How can staffing software assist with my payroll?

Good question payroll can become quite complex when you are still working with pen and paper or spreadsheets. Often you may notice that you’ve lost track of hours or employees disagree and feel they worked longer hours. Most software tools for staffing agencies have payroll systems that work with a time tracking feature. The time track counts the hours automatically once employees have clocked in. When payday comes around, the staffing software has made all the calculations so you can focus on other areas of your business. 

With the recent pandemic, can my staff access information without being at their desk?

This does depend on the app you choose. Some staffing software solutions do allow you to store company policies, client information, training manuals, etc. Those apps are some of the best staffing software around and have been very useful during the pandemic as employees can perform their jobs even without being physically at the office. 

The Bottom Line

Staffing software has a lot to offer your recruitment company. With many options and many capabilities, there are a lot to choose from. The right software should be available to help you in the everyday running of your business. Scheduling is always useful as employees like to plan out their week ahead. It also provides you a clear view of where everyone will be and at what time, without having to chase them via phone or text. 

Connecteam’s multiple features, including a scheduling tool, can save you huge amounts of time and help you put the focus back on your business. Choose any of the staffing software and start seeing the benefits today!

Connecteam – Staffing Software Solution

Keep your team engaged and in the know with Connecteam’s all-in-one app. With every tool to run your business effectively and efficiently, find out how Connecteam could take your business to new heights!

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Construction employee timesheets and time clock app