Keeping a close eye on daily tasks is hard enough. So why make it more difficult with pen and paper? Here are the best online agenda planners to simplify task management and team collaboration.

Projects are never going to get done well if a team’s tasks are all over the place. Not to mention the negative impact that poor communication and unclear assignments can have.

If you have already been devising team plans from one week to the next using pen and paper, then kudos for keeping projects organized. But there is a better way to do this.

An online agenda planner could save your team a lot of time, while also making it easy for you to deliver tasks with less room for miscommunication.

We’ve already done the leg work for you, putting together a comprehensive list of the very best online agenda planners on the market today, based on their range of features, pricing, and ease of use.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one online agenda planner

    Learn more
  2. Good for task management

  3. Good for checking availability for meetings

What to Look For in a Online Agenda Planner

When selecting the right online agenda app for your business, there are numerous things you should look out for before making your final decision. These include:

  • Ease of use: You and your employees should find the chosen solution intuitive, attractive to the eye, and easy to use.
  • Productivity features: The right online agenda planner should include features that reduce distractions and keep you and your team focused.
  • Effectiveness: You should be able to effectively plan tasks, schedules, and events, providing your team with a road map of the days, weeks, and months ahead.
  • Affordability: You get great value for the amount of money you spend on the software. It’s important to consider how many users are included in the selected plan.
  • Integrations: You should be able to integrate your chosen online agenda planner with your other frequently used business apps, such as Zoom, Slack, Microsoft Teams, etc.
  • Compatibility: Your chosen app should be supported by the devices that you and your team regularly use. If you can use your online agenda planner on mobile, then this makes task planning, management, and collaboration so much easier.
  • Support: In the event that you face some kind of technical issue with the software, you should be able to easily contact customer support.

The 11 Best Online Agenda Planners of 2023

  1. The Best All-in-One Online Agenda Planner

    Available on

    • Web
    • iOS
    • Android

    Connecteam is an award-winning online agenda planner designed for the mobile workforce, making business planning and task management an absolute breeze. This all-in-one app allows you to prioritize tasks and plan simply from the convenience of your mobile device, eliminating the need to use pen and paper ever again.

    With Connecteam’s task management capabilities, you can:

    • Easily customize tasks, include all of the information employees need, and simplify more complex tasks with sub-tasks.
    • Always know the completion status of every task, and instantly check in with employees via reminders and notifications.
    • Set any kind of task you need, such as recurring tasks, automated tasks, and even assign one-off tasks.

    Digital forms & checklists allow you to:

    • Create any type of form, either by customizing them yourself, or selecting one of many premade templates.
    • Employees can execute virtually any work process via their mobile phones.
    • Track each employee’s progress and easily follow up with automated reminders.

    With Connecteam’s employee communication hub, you can:

    • Instantly collaborate with 1:1 and team chat, sharing images, files, videos, and GIFs with anyone in your team.
    • Build an extensive knowledge center and give employees instant access to all important company documents, including manuals, legal documents, images, and more.
    • Create all kinds of company events, from birthday parties and trips to business-related meetings and brainstorming sessions.

    Connecteam’s wide range of employee management features (also including employee scheduling and time tracking, amongst others), cater to all kinds of business sizes, allowing you to effectively scale your business.

    This agenda planner’s extremely user-friendly design means that users of varying levels of tech proficiency can easily adapt to its agenda planner features, requiring minimal training.

    Couldn’t manage without Connecteam! It is officially our scheduling and time-keeping software and we plan to integrate more and more features as we move forward!

    Kathleen Executive Administrator

    Key Features

    • Task management
    • Forms & checklists
    • Job scheduler
    • Events planner
    • Internal communication
    • Knowledge center

    Pros

    • Extremely attractive UI and easy to use
    • Excellent customer support
    • Affordable solution
    • Compatible across multiple devices

    Cons

    • Limited integrations, but more in development 

    Pricing

    Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

    14-day free trial, no credit card required

    Start your free trial
  2. Best for: Task management

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    todoist online agenda planner home page

    Designed to boost productivity and make workdays more organized, Todoist’s main focus is task management. This online agenda planner allows users to add, edit and allocate tasks from virtually any device. With Todoist, users can add new tasks to their schedules, prioritize tasks, simplify detailed tasks with subtasks, and also allows managers to track their employees’ productivity.

    While other apps on this list have planning features that maybe aren’t as dynamic as Todoist, they do offer a wider range of features to handle many more aspects of employee management. For example, Connecteam includes time management, employee training, job scheduling, and internal communication features for a much more affordable monthly price.

    Learn more about Todoist

    Key Features

    • Task prioritization
    • Productivity charts
    • Subtask creation
    • Productivity tracking

    Pros

    • Simplifies complex tasks
    • Easy to prioritize assignments 

    Cons

    • Can take time to learn how to use
    • Prone to bugs and crashing

    Pricing

    Business plan costs $5 per user/month (billed annually) Free Trial: Yes, 30 day for business plan Free Plan: Yes

  3. Best for: Checking availability for meetings

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    google calendar online agenda planner home page

    Arguably the most used software on this list is Google Calendar. Although its name clearly states its primary function, businesses can also benefit from its agenda planning capabilities. Google Calendar allows users to put dates, times, locations, and practically every other important detail on their tasks and events. It’s easy for co-workers to check each other’s availability for meetings.

    Also, Google Calendar is completely free. With that said, businesses will need to pay for Google Workspace if they want to benefit from the other business management tools that it includes. That’s where other apps are possibly stronger, in that they have a wider range of features that are going to provide businesses with a more dynamic employee management experience, like Connecteam.

    Learn more about Google Calendar

    Key Features

    • Daily, weekly, and monthly calendar views
    • Smart event suggestions
    • Schedule view
    • Events sync from Gmail

    Pros

    • Easy to see events coming up
    • Team members can merge multiple calendars

    Cons

    • Difficult to delete or edit events in bulk
    • Poor customer support 

    Pricing

    Google Calendar by itself is free Free Trial: No Free Plan: Yes

  4. Best for: Viewing all tasks at once

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    trello online agenda planner home page

    Trello allows managers to build and manage workflows while also tracking their team’s task progress and deadlines. With the ability to view all tasks in a timeline view, amongst others, the visual aspect of planning team projects is one of Trello’s greatest strengths.

    Although it includes boards for individual planning, Trello is mainly built for teams, which means those looking for planner apps for personal use might want to consider other options.

    Also, if you only require a solution that improves task planning and management in your business, then this might be worth the price. Otherwise, you may be better off opting for other software solutions on this list that are more affordable and also boast a wider range of capabilities.

    Learn more about Trello

    Key Features

    • Team progress tracking
    • Project management
    • Kanban boards
    • Task cards

    Pros

    • Syncs with all devices
    • Workflows are easily displayed

    Cons

    • Mainly designed for teams, not individuals
    • Loading times can be slow

    Pricing

    Premium plan starts at $10 per user/month (billed annually) Free Trial: Yes, 14 day Free Plan: Yes

  5. Best for: Schools

    Available on

    • Web
    • iOS
    • Mac
    goodnotes online agenda planner home page

    With Goodnotes, teams can easily handwrite out notes and build ideas together. Its folder-creating capabilities make this software a surprisingly effective planning solution. And less tech-savvy employees might appreciate the illusion of more traditional-style planning. Users can also sync notes and folders to their other devices, so they can access information on the go.

    Although its digital handwriting features make it a unique addition to this list, Goodnotes’s limited features are primarily designed for educational institutions. This means that some customers may be detracted by the novelty of it and also be disappointed by the inability to view projects in timeline or calendar form – which many of the other software solutions mentioned include. With that said, Goodnotes is officially the cheapest option on this list.

    Learn more about GoodNotes

    Key Features

    • Digitized note-taking
    • Note search
    • Folders and subfolders
    • Note collaboration

    Pros

    • Highly customizable 
    • Useful for teams

    Cons

    • Adding images can make software slow
    • Some commands require too many steps

    Pricing

    Full version costs $7.99 (one-time purchase) Can create first 3 notebooks for free Free Plan: Yes, for schools

  6. Best for: Teams

    Available on

    • Web
    • iOS
    • Android
    any.do online agenda planner home page

    When it comes to improving efficiency in a team, Any.do is an ideal solution. Managers can easily create tasks while assigning them to employees and setting deadlines and reminders.

    In terms of compatibility, users can manage their productivity across multiple devices, including desktop and mobile devices. With an easy-to-use calendar, to-do list, and drag-and-drop capabilities, teams can easily stay on top of agendas.

    If daily planning is all your team needs, then you don’t need to look much further than Any.do, especially because of its affordable pricing. But if you require an all-in-one solution that handles many more aspects of employee management, then opting for other solutions on this list might be a better idea.

    Learn more about Any.do

    Key Features

    • Task management & prioritization
    • Dashboard including calendar
    • Drag and drop functionality
    • To do lists

    Pros

    • Powerful organizational tools
    • Easy to reschedule tasks

    Cons

    • Not the most intuitive solution
    • Doesn’t sync with Microsoft Calendar

    Pricing

    Premium plan costs $2.99 per user/month (billed annually) Free Trial: Yes, 14 day

  7. Best for: iOS users

    Available on

    • Web
    • iOS
    • Mac
    things online agenda planner home page

    Whether working in a team or individually, users are going to benefit from the personal task management features that Things boasts. Users can create timelines and deadlines for tasks with minimal effort, while it’s also easy to search for tasks.

    With a flat fee of $49.99 for Mac, Things is bound to attract many clients who might not be interested in paying monthly for an online agenda planner.

    There is no doubt though that this software’s most glaring downside is the fact that it’s only supported by Apple devices such iPhone, Watch, and Mac. Other software solutions on this list, like Connecteam, are supported on a wider range of devices.

    Learn more about Things

    Key Features

    • To-do lists
    • Task management
    • Digital timelines
    • Task search engine

    Pros

    • Can easily search for tasks by category
    • Able to set deadlines to tasks

    Cons

    • Limited range of features
    • Not the best solution for team collaboration

    Pricing

    For Mac: $49.99. For iPhone and Apple Watch: $9.99. For iPad: $19.99. Free Trial: Yes, 15 day for Mac

  8. Best for: Long-term projects

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    asana online agenda planner home page

    With many ways to view and manage projects, Asana’s flexibility when it comes to visualizing task management is definitely one of its core strengths. Managers can make tasks as detailed as they need to be by adding various details and attachments.

    From an organizational perspective, not many apps can match Asana, and it is a good choice for businesses looking to boost team collaboration.

    There is no denying though that many might be turned off by its price tag. Even at its cheapest, Asana is the most expensive online agenda planner on this list. Many businesses might be more inclined to opt for software solutions with similar capabilities but at a much more affordable price.

    Learn more about Asana

    Key Features

    • Task collaboration
    • Checklists and to-do lists
    • Calendar and timeline 
    • 3rd party integrations

    Pros

    • Easy to keep track of all tasks
    • Users can comment on tasks

    Cons

    • Free trial is limited in capabilities
    • Not the most affordable solution

    Pricing

    Premium plan costs $10.99 per user/month (billed annually) Free Trial: Yes, 30 day Free Plan: Yes

  9. Best for: Boosting productivity

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    clickup online agenda planner home page

    ClickUp is a useful option for teams who want to be effective in both quick one-off tasks and more complicated, long-term projects. Users can break down large tasks into multiple subtasks while also completing checklists as they go.

    This app also allows users to view their workloads in various ways, including timelines, lists, and calendars. It’s also possible to set deadlines for tasks, making teams more efficient in the process.

    Like Connecteam, ClickUp is a good example of a software solution that excels in task management while also having all-in-one capabilities, meaning that businesses can manage many aspects of their employees’ day-to-day.

    Learn more about Clickup

    Key Features

    • Duplicate workflows
    • Task progress tracking
    • Task assignment
    • 3rd party integrations

    Pros

    • Able to collaborate directly on tasks
    • Easy to keep track of goals and deadlines

    Cons

    • Mobile apps are prone to crashing
    • Unattractive user interface

    Pricing

    Unlimited plan costs $5 per user/month Free Plan: Yes

  10. Best for: Team collaboration

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    fellow online agenda planner home page

    When it comes to planning team projects and being able to collaborate every step of the way, Fellow is an ideal solution to make this possible. This online agenda planner allows users to select templates for all kinds of meetings while also attaching notes to calendar events.

    One downside is the fact that Fellow is one of the most expensive solutions on this list. And when you take into consideration that it doesn’t provide features for employee training, time tracking, or staff scheduling, it’s important to consider if task planning and management are the only workflows you need in a solution.

    Learn more about Fellow

    Key Features

    • Task management
    • Meeting templates
    • Progress tracking
    • Feedback exchange

    Pros

    • Ideal solution for team collaboration
    • Easy to sync meeting notes with events

    Cons

    • Wide range of features can be overwhelming for newcomers
    • Over dependence on customer support

    Pricing

    Pro plan costs $6 per user/month (billed annually, for up to 30 users) Free Trial: Yes Free Plan: Yes, up to 10 users

  11. Best for: Both individuals and teams

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    notion online agenda planner home page

    While it’s easy to assume that Notion is simply a software where businesses can store information, it actually works pretty well as an online agenda planner. With its customization tools, teams can note down what tasks need to be completed each day, and plan for weeks and months ahead.

    This solution also provides a wide range of templates that assist teams with task management, planning, and scheduling. Not to mention the fact that it’s easy to manage documents and attach notes with Notion.

    One could argue that Notion doesn’t provide the same kind of flexibility or dynamic task planning that other solutions on this list do.

    Learn more about Notion

    Key Features

    • Daily planner templates
    • Team collaboration
    • YouTube and files embedding
    • Workflow creation

    Pros

    • Ideal for storing company information
    • Highly customizable

    Cons

    • Learning curve can be steep for new users
    • Unattractive user interface

    Pricing

    Personal pro costs $4 per user/month (billed annually) Free Plan: Yes

Compare the Best Online Agenda Planners

Topic
Reviews
4.8
4.6
4.8
4.5
4.6
4.4
4.9
4.4
4.7
4.9
4.8
Pricing
Starts at just $29/month for the first 30 users
Business plan costs $5 per user/month (billed annually)
Google Calendar by itself is free
Premium plan starts at $10 per user/month (billed annually)
Full version costs $7.99 (one-time purchase)
Premium plan costs $2.99 per user/month (billed annually)
For Mac: $49.99. For iPhone and Apple Watch: $9.99. For iPad: $19.99.
Premium plan costs $10.99 per user/month (billed annually)
Unlimited plan costs $5 per user/month
Pro plan costs $6 per user/month (billed annually, for up to 30 users)
Personal pro costs $4 per user/month (billed annually)
Free Trial
yes
14 days
yes
30 day for business plan
no
yes
14 day
yes
First 3 notebooks for free
yes
yes
15 day for Mac
yes
30 day
no
yes
no
Free Plan
yes
Up to 10 users
yes
no
yes
yes
For schools
no
no
yes
yes
yes
Up to 10 users
yes

What Are Online Agenda Planners?

An online agenda planner is a digital software solution that helps businesses organize daily responsibilities, allocate tasks to team members, and oversee their progress.

These agenda planners usually include a calendar, task management capabilities, event scheduling, and communication tools. While some online agenda planners are designed for personal use, many are built with the intention of catering to businesses.

How Do Online Agenda Planners Work?

Online agenda planners often include charts and lists that allow users to take note of every step of the task completion process. Managers can also give updates to team members in real-time, with the ability to amend tasks, set deadlines, and communicate at any time of the day.

Many online agenda planners are highly customizable, meaning that admins can tailor their team plans by day, month, and even year. They can assign tasks by dragging and dropping them onto digital boards, which employees have a clear view of via their mobile devices.

Employees can open these tasks, collaborate with team members on them, and attach completed work before confirming completion.

Why Should I Use an Online Agenda Planner?

Online agenda planners can take a team’s task management, collaboration, and workplace productivity to the next level. Here are some key reasons why choosing this kind of software can do wonders for your business:

  • Improved organization: an online agenda planner ensures that you and your team clearly see all tasks, important information attached to each one, and their deadlines. There is no more need for worrying about losing tons of sheets of paper with poorly scribbled meeting notes on them. Everything is stored digitally and can be found in one place. Many agenda planners make it easy to arrange information by category and into folders.
  • Easy access: Instead of relying on folders and piles of paper, you and your team members can simply access all important information on mobile devices. Also, it makes it much easier to schedule and change meetings in an instant. All users receive the most up-to-date information as early as possible.

connecteam online agenda planner user interface

  • Boosted collaboration: online agenda planners make it easier for teams to work together on projects, both short-term and long-term. Users can share files and other valuable information with each other, such as messages, videos, images, and other forms of media. Managers can also easily supply feedback to employees.
  • Easy to follow up: No task goes unnoticed. If an employee is taking too long on their task, managers can easily follow up with that individual. A lot of agenda planners have the option of automated reminders so that notifications are automatically sent out to employees who are surpassing their deadline.

How Much Do Online Agenda Planners Cost? 

The truth is that online agenda planners vary drastically in price depending on the number of users per plan, as well as the variety of features those plans include.

Some of the more expensive solutions, such as Asana and Trello, cost $10.99 and $10 per user/month, respectively. While more affordable solutions such as GoodNotes and Things have flat fees of $7.99 and $49.99, respectively. With that said, the difference in pricing can be attributed to the wider range of agenda planning features that the more expensive solutions possess.

Then there are apps like Connecteam. Not only does it boast both agenda planning capabilities and a wide variety of employee management features, but $29 per month for the first 30 users means that you’ll get the most bang for your buck with this all-in-one solution. It’s also worth trying out the solutions on this list that include free trials.

FAQs

What’s the difference between agendas and agenda planners?

An agenda is usually a list of responsibilities or goals that a team wants to achieve in a specific timeframe. An agenda planner is essentially the tool that one uses to put the agenda into motion. This can be paper-based or digital.

What things should you include in an agenda meeting?

An agenda meeting should include the following components:

  • The main topics to discuss
  • The goals your team wants to accomplish
  • Materials that support the topics, such as websites, documents, graphs, images, videos, etc.
  • Time estimates for each topic
  • Conclusion and review

Are online agenda planners available on more than one device?

As you can see from the list above, there are many software solutions that are compatible across multiple devices. Take Connecteam, for example, which can be used online, and also includes a mobile application that employees can use on Android and iOS.

The Bottom Line On Online Agenda Planner

Your employees are already working hard and trying their utmost to stay on task. It should be clear by now that an online agenda maker can only make them more effective and efficient at their jobs.

An agenda planner makes it easier to allocate tasks, track your employees’ progress and improve collaboration across the board.

An app like Connecteam makes task management, planning, and team communication a breeze, with many other essential employee management features at its disposal.

We recommend trying out the free trials that the aforementioned agenda planners provide from this list so that you can see which features best suit your business needs.