The 11 Best Online Agenda Planners of 2022

Business Management
Josh Plotnek May 3, 2022 15 min read

Keeping a close eye on daily tasks is hard enough. So why make it more difficult with pen and paper? Here are the best online agenda planners to simplify task management and team collaboration.

online agenda planner on a tablet

Quick Guide

    Projects are never going to get done well if a team’s tasks are all over the place. Not to mention the negative impact that poor communication and unclear assignments can have.

    If you have already been devising team plans from one week to the next using pen and paper, then kudos for keeping projects organized. But there is a better way to do this.

    An online agenda planner could save your team a lot of time, while also making it easy for you to deliver tasks with less room for miscommunication.

    We’ve already done the leg work for you, putting together a comprehensive list of the very best online agenda planners on the market today, based on their range of features, pricing, and ease of use.

    Our Top Picks

    1. Connecteam – Best all-in-one online agenda planner
    2. Todoist – Good for task management
    3. Google Calendar – Good for checking availability for meetings

    What to Look for in an Online Agenda Planner

    When selecting the right online agenda app for your business, there are numerous things you should look out for before making your final decision. These include:

    • Ease of use: You and your employees should find the chosen solution intuitive, attractive to the eye, and easy to use.
    • Productivity features: The right online agenda planner should include features that reduce distractions and keep you and your team focused.
    • Effectiveness: You should be able to effectively plan tasks, schedules, and events, providing your team with a road map of the days, weeks, and months ahead.
    • Affordability: You get great value for the amount of money you spend on the software. It’s important to consider how many users are included in the selected plan.
    • Integrations: You should be able to integrate your chosen online agenda planner with your other frequently used business apps, such as Zoom, Slack, Microsoft Teams, etc.
    • Compatibility: Your chosen app should be supported by the devices that you and your team regularly use. If you can use your online agenda planner on mobile, then this makes task planning, management, and collaboration so much easier.
    • Support: In the event that you face some kind of technical issue with the software, you should be able to easily contact customer support.

    The 11 Best Online Agenda Planners of 2022

    The Best All-in-One Online Agenda Planner

    Platforms: Web, iOS, Android

    Connecteam is an award-winning online agenda planner designed for the mobile workforce, making business planning and task management an absolute breeze. This all-in-one app allows you to prioritize tasks and plan simply from the convenience of your mobile device, eliminating the need to use pen and paper ever again.

    With Connecteam’s task management capabilities, you can:

    • Easily customize tasks, include all of the information employees need, and simplify more complex tasks with sub-tasks.
    • Always know the completion status of every task, and instantly check in with employees via reminders and notifications. 
    • Set any kind of task you need, such as recurring tasks, automated tasks, and even assign one-off tasks.

    Digital forms & checklists allow you to:

    • Create any type of form, either by customizing them yourself, or selecting one of many premade templates. 
    • Employees can execute virtually any work process via their mobile phones.
    • Track each employee’s progress and easily follow up with automated reminders.

    With Connecteam’s employee communication hub, you can:

    • Instantly collaborate with 1:1 and team chat, sharing images, files, videos, and GIFs with anyone in your team.
    • Build an extensive knowledge center and give employees instant access to all important company documents, including manuals, legal documents, images, and more.
    • Create all kinds of company events, from birthday parties and trips to business-related meetings and brainstorming sessions. 

    Connecteam’s wide range of employee management features (also including employee scheduling and time tracking, amongst others), cater to all kinds of business sizes, allowing you to effectively scale your business.

    This agenda planner’s extremely user-friendly design means that users of varying levels of tech proficiency can easily adapt to its agenda planner features, requiring minimal training.

    Key Features

    Task management

    Forms & checklists

    Job scheduler

    Events planner

    Internal communication

    Knowledge center

    Pros & Cons

    Extremely attractive UI and easy to use

    Excellent customer support

    Affordable solution

    Compatible across multiple devices

    Limited integrations, but more in development 

    Price: 

    Starts at just $39/month for up to 50 users

    Free 14-day trial

    Free plan available

    The #1 Online Agenda Planner for Your Business

    Best for: Task management

    Platforms: Web, iOS, Android, Windows, Mac, Linux

    todoist online agenda planner home page

    Designed to boost productivity and make workdays more organized, Todoist’s main focus is task management. This online agenda planner allows users to add, edit and allocate tasks from virtually any device. With Todoist, users can add new tasks to their schedules, prioritize tasks, simplify detailed tasks with subtasks, and also allows managers to track their employees’ productivity.

    While other apps on this list have planning features that maybe aren’t as dynamic as Todoist, they do offer a wider range of features to handle many more aspects of employee management. For example, Connecteam includes time management, employee training, job scheduling, and internal communication features for a much more affordable monthly price.

    Key Features

    Task prioritization

    Productivity charts

    Subtask creation

    Productivity tracking

    Pros & Cons

    Simplifies complex tasks

    Easy to prioritize assignments 

    Can take time to learn how to use

    Prone to bugs and crashing

    Price: 

    Business plan costs $5 per user/month (billed annually)

    30-day free trial for Business plan available

    Free plan available

    Best for: Checking availability for meetings

    Platforms: Web, iOS, Android, Windows, Mac

    google calendar online agenda planner home page

    Arguably the most used software on this list is Google Calendar. Although its name clearly states its primary function, businesses can also benefit from its agenda planning capabilities. Google Calendar allows users to put dates, times, locations, and practically every other important detail on their tasks and events. It’s easy for co-workers to check each other’s availability for meetings. 

    Also, Google Calendar is completely free. With that said, businesses will need to pay for Google Workspace if they want to benefit from the other business management tools that it includes. That’s where other apps are possibly stronger, in that they have a wider range of features that are going to provide businesses with a more dynamic employee management experience, like Connecteam.

    Key Features

    Daily, weekly, and monthly calendar views

    Smart event suggestions

    Schedule view

    Events sync from Gmail

    Pros & Cons

    Easy to see events coming up

    Team members can merge multiple calendars

    Difficult to delete or edit events in bulk

    Poor customer support 

    Price: 

    While Google Calendar by itself is free, Google Workspace’s Business Starter plan costs $6 per user/month

    14-day free trial available for Google Workspace

    Free plan available for Google Calendar

    Best for: Viewing all tasks at once

    Platforms: Web, iOS, Android, Windows, Mac

    trello online agenda planner home page

    Trello allows managers to build and manage workflows while also tracking their team’s task progress and deadlines. With the ability to view all tasks in a timeline view, amongst others, the visual aspect of planning team projects is one of Trello’s greatest strengths.

    Although it includes boards for individual planning, Trello is mainly built for teams, which means those looking for planner apps for personal use might want to consider other options.

    Also, if you only require a solution that improves task planning and management in your business, then this might be worth the price. Otherwise, you may be better off opting for other software solutions on this list that are more affordable and also boast a wider range of capabilities.

    Key Features

    Team progress tracking

    Project management

    Kanban boards

    Task cards

    Pros & Cons

    Syncs with all devices

    Workflows are easily displayed

    Mainly designed for teams, not individuals

    Loading times can be slow

    Price: 

    Premium plan starts at $10 per user/month (billed annually)

    14-day free trial available

    Free plan available

    Best for: Schools

    Platforms: Web, iOS, Mac

    goodnotes online agenda planner home page

    With Goodnotes, teams can easily handwrite out notes and build ideas together. Its folder-creating capabilities make this software a surprisingly effective planning solution. And less tech-savvy employees might appreciate the illusion of more traditional-style planning. Users can also sync notes and folders to their other devices, so they can access information on the go.

    Although its digital handwriting features make it a unique addition to this list, Goodnotes’s limited features are primarily designed for educational institutions. This means that some customers may be detracted by the novelty of it and also be disappointed by the inability to view projects in timeline or calendar form – which many of the other software solutions mentioned include. With that said, Goodnotes is officially the cheapest option on this list.

    Key Features

    Digitized note-taking

    Note search

    Folders and subfolders

    Note collaboration

    Pros & Cons

    Highly customizable 

    Useful for teams

    Adding images can make software slow

    Some commands require too many steps

    Price: 

    Full version costs $7.99 (one-time purchase)

    Can create first 3 notebooks for free

    Free plan available for schools

    Best for: Teams

    Platforms: Web, iOS, Android

     any.do online agenda planner home page

    When it comes to improving efficiency in a team, Any.do is an ideal solution. Managers can easily create tasks while assigning them to employees and setting deadlines and reminders. 

    In terms of compatibility, users can manage their productivity across multiple devices, including desktop and mobile devices. With an easy-to-use calendar, to-do list, and drag-and-drop capabilities, teams can easily stay on top of agendas. 

    If daily planning is all your team needs, then you don’t need to look much further than Any.do, especially because of its affordable pricing. But if you require an all-in-one solution that handles many more aspects of employee management, then opting for other solutions on this list might be a better idea.

    Key Features

    Task management & prioritization

    Dashboard including calendar

    Drag and drop functionality

    To do lists

    Pros & Cons

    Powerful organizational tools

    Easy to reschedule tasks

    Not the most intuitive solution

    Doesn’t sync with Microsoft Calendar

    Price: 

    Premium plan costs $2.99 per user/month (billed annually)

    14-day free trial available

    Best for: iOS users

    Platforms: Web, iOS, Mac

    things online agenda planner home page

    Whether working in a team or individually, users are going to benefit from the personal task management features that Things boasts. Users can create timelines and deadlines for tasks with minimal effort, while it’s also easy to search for tasks.

    With a flat fee of $49.99 for Mac, Things is bound to attract many clients who might not be interested in paying monthly for an online agenda planner.

    There is no doubt though that this software’s most glaring downside is the fact that it’s only supported by Apple devices such iPhone, Watch, and Mac. Other software solutions on this list, like Connecteam, are supported on a wider range of devices.

    Key Features

    To-do lists

    Task management

    Digital timelines

    Task search engine

    Pros & Cons

    Can easily search for tasks by category

    Able to set deadlines to tasks

    Limited range of features

    Not the best solution for team collaboration

    Price: 

    Things for Mac: $49.99. For iPhone and Apple Watch: $9.99. For iPad: $19.99.

    15-day free trial available for Mac

    Best for: Long-term projects

    Platforms: Web, iOS, Android, Windows, Mac

    asana online agenda planner home page

    With many ways to view and manage projects, Asana’s flexibility when it comes to visualizing task management is definitely one of its core strengths. Managers can make tasks as detailed as they need to be by adding various details and attachments. 

    From an organizational perspective, not many apps can match Asana, and it is a good choice for businesses looking to boost team collaboration.

    There is no denying though that many might be turned off by its price tag. Even at its cheapest, Asana is the most expensive online agenda planner on this list. Many businesses might be more inclined to opt for software solutions with similar capabilities but at a much more affordable price.

    Key Features

    Task collaboration

    Checklists and to-do lists

    Calendar and timeline 

    3rd party integrations

    Pros & Cons

    Easy to keep track of all tasks

    Users can comment on tasks

    Free trial is limited in capabilities

    Not the most affordable solution

    Price: 

    Premium plan costs $10.99 per user/month (billed annually)

    30-day free trial available

    Free plan available

    Best for: Boosting productivity

    Platforms: Web, iOS, Android, Windows, Mac, Linux

    clickup online agenda planner home page

    ClickUp is a useful option for teams who want to be effective in both quick one-off tasks and more complicated, long-term projects. Users can break down large tasks into multiple subtasks while also completing checklists as they go.

    This app also allows users to view their workloads in various ways, including timelines, lists, and calendars. It’s also possible to set deadlines for tasks, making teams more efficient in the process.

    Like Connecteam, ClickUp is a good example of a software solution that excels in task management while also having all-in-one capabilities, meaning that businesses can manage many aspects of their employees’ day-to-day.

    Key Features

    Duplicate workflows

    Task progress tracking

    Task assignment

    3rd party integrations

    Pros & Cons

    Able to collaborate directly on tasks

    Easy to keep track of goals and deadlines

    Mobile apps are prone to crashing

    Unattractive user interface

    Price: 

    Unlimited plan costs $5 per user/month

    Free plan available

    Best for: Team collaboration

    Platforms: Web, iOS, Android, Windows, Mac

    fellow online agenda planner home page

    When it comes to planning team projects and being able to collaborate every step of the way, Fellow is an ideal solution to make this possible. This online agenda planner allows users to select templates for all kinds of meetings while also attaching notes to calendar events.

    One downside is the fact that Fellow is one of the most expensive solutions on this list. And when you take into consideration that it doesn’t provide features for employee training, time tracking, or staff scheduling, it’s important to consider if task planning and management are the only workflows you need in a solution.

    Key Features

    Task management

    Meeting templates

    Progress tracking

    Feedback exchange

    Pros & Cons

    Ideal solution for team collaboration

    Easy to sync meeting notes with events

    Wide range of features can be overwhelming for newcomers

    Over dependence on customer support

    Price: 

    Pro plan costs $6 per user/month (billed annually, for up to 50 users)

    Free trial available

    Free plan available for up to 10 users

    Best for: Both individuals and teams

    Platforms: Web, iOS, Android, Windows, Mac

    notion online agenda planner home page

    While it’s easy to assume that Notion is simply a software where businesses can store information, it actually works pretty well as an online agenda planner. With its customization tools, teams can note down what tasks need to be completed each day, and plan for weeks and months ahead.

    This solution also provides a wide range of templates that assist teams with task management, planning, and scheduling. Not to mention the fact that it’s easy to manage documents and attach notes with Notion.

    One could argue that Notion doesn’t provide the same kind of flexibility or dynamic task planning that other solutions on this list do.

    Key Features

    Daily planner templates

    YouTube and files embedding

    Team collaboration

    Workflow creation

    Pros & Cons

    Ideal for storing company information

    Highly customizable

    Learning curve can be steep for new users

    Unattractive user interface

    Price: 

    Personal pro costs $4 per user/month (billed annually)

    Free plan available

    Compare the Best Online Agenda Planners

    Reviews (Capterra star-rating)

    Pricing (for 50 users)

    Free Trial 

    Free Plan 

    4.8/5

    Starts at $39/month for 50 users

    14-day trial

    Start Trial

    Yes, up to 50 users

    4.6/5

    Business plan costs $250/month

    Yes

    Yes

    4.8/5

    Google Workspace’s Business Starter plan costs $300/month

    Yes

    Yes

    4.5/5

    Premium plan costs $500/month

    Yes

    Yes

    4.6/5

    Full version costs one time purchase of $7.99

    Yes

    Yes (for schools)

    4.4/5

    Premium plans costs $149.50/month

    Yes

    Yes

    4.9/5

    For Mac costs one-time fee of $49.99

    Yes (for Mac)

    No

    4.4/5

    Premium plan costs $549.50/month

    Yes

    Yes

    4.7/5

    Unlimited plan costs $250/month

    No

    Yes

    4.9/5

    Pro plan costs $300/month

    Yes

    Yes (up to 10 users)

    4.8/5

    Personal pro costs $200/month

    No

    Yes

    Reviews (Capterra star-rating)

    4.8/5

    Pricing (for 50 users)

    Starts at $39/month for 50 users

    Free Trial 

    14-day trial

    Start Trial

    Free Plan 

    Yes, up to 50 users

    Reviews (Capterra star-rating)

    4.6/5

    Pricing (for 50 users)

    Business plan costs $250/month

    Free Trial 

    Yes

    Free Plan 

    Yes

    Reviews (Capterra star-rating)

    4.8/5

    Pricing (for 50 users)

    Google Workspace’s Business Starter plan costs $300/month

    Free Trial 

    Yes

    Free Plan 

    Yes

    Reviews (Capterra star-rating)

    4.5/5

    Pricing (for 50 users)

    Premium plan costs $500/month

    Free Trial 

    Yes

    Free Plan 

    Yes

    Reviews (Capterra star-rating)

    4.6/5

    Pricing (for 50 users)

    Full version costs one time purchase of $7.99

    Free Trial 

    Yes

    Free Plan 

    Yes (for schools)

    Reviews (Capterra star-rating)

    4.4/5

    Pricing (for 50 users)

    Premium plans costs $149.50/month

    Free Trial 

    Yes

    Free Plan 

    Yes

    Reviews (Capterra star-rating)

    4.9/5

    Pricing (for 50 users)

    For Mac costs one-time fee of $49.99

    Free Trial 

    Yes (for Mac)

    Free Plan 

    No

    Reviews (Capterra star-rating)

    4.4/5

    Pricing (for 50 users)

    Premium plan costs $549.50/month

    Free Trial 

    Yes

    Free Plan 

    Yes

    Reviews (Capterra star-rating)

    4.7/5

    Pricing (for 50 users)

    Unlimited plan costs $250/month

    Free Trial 

    No

    Free Plan 

    Yes

    Reviews (Capterra star-rating)

    4.9/5

    Pricing (for 50 users)

    Pro plan costs $300/month

    Free Trial 

    Yes

    Free Plan 

    Yes (up to 10 users)

    Reviews (Capterra star-rating)

    4.8/5

    Pricing (for 50 users)

    Personal pro costs $200/month

    Free Trial 

    No

    Free Plan 

    Yes

    What Are Online Agenda Planners?

    An online agenda planner is a digital software solution that helps businesses organize daily responsibilities, allocate tasks to team members, and oversee their progress. 

    These agenda planners usually include a calendar, task management capabilities, event scheduling, and communication tools. While some online agenda planners are designed for personal use, many are built with the intention of catering to businesses.

    How Do Online Agenda Planners Work?

    Online agenda planners often include charts and lists that allow users to take note of every step of the task completion process. Managers can also give updates to team members in real-time, with the ability to amend tasks, set deadlines, and communicate at any time of the day.

    Many online agenda planners are highly customizable, meaning that admins can tailor their team plans by day, month, and even year. They can assign tasks by dragging and dropping them onto digital boards, which employees have a clear view of via their mobile devices.

    Employees can open these tasks, collaborate with team members on them, and attach completed work before confirming completion.

    Why Should I Use an Online Agenda Planner?

    Online agenda planners can take a team’s task management, collaboration, and workplace productivity to the next level. Here are some key reasons why choosing this kind of software can do wonders for your business:

    • Improved organization: an online agenda planner ensures that you and your team clearly see all tasks, important information attached to each one, and their deadlines. There is no more need for worrying about losing tons of sheets of paper with poorly scribbled meeting notes on them. Everything is stored digitally and can be found in one place. Many agenda planners make it easy to arrange information by category and into folders.
    • Easy access: Instead of relying on folders and piles of paper, you and your team members can simply access all important information on mobile devices. Also, it makes it much easier to schedule and change meetings in an instant. All users receive the most up-to-date information as early as possible.
    connecteam online agenda planner user interface
    • Boosted collaboration: online agenda planners make it easier for teams to work together on projects, both short-term and long-term. Users can share files and other valuable information with each other, such as messages, videos, images, and other forms of media. Managers can also easily supply feedback to employees.
    • Easy to follow up: No task goes unnoticed. If an employee is taking too long on their task, managers can easily follow up with that individual. A lot of agenda planners have the option of automated reminders so that notifications are automatically sent out to employees who are surpassing their deadline.

    How Much Do Online Agenda Planners Cost? 

    The truth is that online agenda planners vary drastically in price depending on the number of users per plan, as well as the variety of features those plans include. 

    Some of the more expensive solutions, such as Asana and Trello, cost $10.99 and $10 per user/month, respectively. While more affordable solutions such as GoodNotes and Things have flat fees of $7.99 and $49.99, respectively. With that said, the difference in pricing can be attributed to the wider range of agenda planning features that the more expensive solutions possess.

    Then there are apps like Connecteam. Not only does it boast both agenda planning capabilities and a wide variety of employee management features, but $39 per month for the first 50 users means that you’ll get the most bang for your buck with this all-in-one solution. It’s also worth trying out the solutions on this list that include free trials.

    FAQs

    What’s the difference between agendas and agenda planners?

    An agenda is usually a list of responsibilities or goals that a team wants to achieve in a specific timeframe. An agenda planner is essentially the tool that one uses to put the agenda into motion. This can be paper-based or digital.

    What things should you include in an agenda meeting?

    An agenda meeting should include the following components:

    • The main topics to discuss
    • The goals your team wants to accomplish
    • Materials that support the topics, such as websites, documents, graphs, images, videos, etc.
    • Time estimates for each topic
    • Conclusion and review

    Are online agenda planners available on more than one device?

    As you can see from the list above, there are many software solutions that are compatible across multiple devices. Take Connecteam, for example, which can be used online, and also includes a mobile application that employees can use on Android and iOS.

    The Bottom Line On Online Agenda Planners

    Your employees are already working hard and trying their utmost to stay on task. It should be clear by now that an online agenda maker can only make them more effective and efficient at their jobs.

    An agenda planner makes it easier to allocate tasks, track your employees’ progress and improve collaboration across the board.

    An app like Connecteam makes task management, planning, and team communication a breeze, with many other essential employee management features at its disposal. 

    We recommend trying out the free trials that the aforementioned agenda planners provide from this list so that you can see which features best suit your business needs.

    All of Your Agenda Planning Tools in One Place

    Manage Tasks & Collaborate with Your Team Efficiently with Connecteam’s Online Agenda Planner

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