Scheduling apps for iPhone go above and beyond what Apple’s Calendar is capable of, giving you the tools to easily create and manage optimal schedules with just the click of a button. Check out our top iPhone calendar app picks to find one that best suits your business’ needs and budget.
Whether you manage a team or work on your own, organizing your time efficiently and creating an effective work schedule is crucial to keep the ball rolling and make sure performance is top-notch.
However, without the right tools, how will you be able to create that ideal schedule if you are spending a huge chunk of your time just trying to come up with one?
Luckily, the right calendar app for iPhone users helps you save precious time and gives you the exact tools you need to create and manage the most optimal schedule straight from the palm of your hand. And to help you find one that best suits your business’ needs and budget, we’ve lined up our picks of the 12 best iPhone scheduling apps available in 2023.
Let’s dive in.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one calendar app for iPhone.
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Best for sharing event proposals with invitees.
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Best for viewing when you are busiest in the month.
What to Look For in a Calendar App
When looking for a good scheduling app for iPhone, keep an eye out for the following aspects and features:
- Ease of use: It’s easy to set up and offers an intuitive user experience.
- Customizability: It’s customizable to suit your needs and preferences.
- Advanced features: It should have features beyond what Apple’s Calendar already offers, such as templates, copy-pasting existing events, or time off request options.
- Multiple schedules: It allows you to create schedules for the current week and upcoming weeks, as well as for your different teams if relevant.
- Availability conflict management: Your employees can submit their availability into the system and be scheduled accordingly. The app should highlight any availability conflicts in the scheduling process.
- Self-service: Your and your team can access their schedule 24/7 from the app. Your team can also indicate their availability, request a shift change, or submit an absence request for your review.
- Alerts & notifications: You can set up automated alerts and notifications.
- Sharing options: You can share schedules and calendar events with your team.
- Compatibility: It needs to be compatible with your iPhone’s iOS version. Also, if you or your team need to be able to use the calendar app on other devices, such as desktop or Android, the app should be compatible with these as well.
- Price: It is cost-friendly and suits your budget.
- Support: It comes with good customer support to help you with any issues.
The 12 Best Calendar Apps of 2023
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Connecteam — Best: All-in-one calendar app for iPhone.
Connecteam is an all-in-one scheduling app that provides everything you need to manage your workers, no matter where they are working from and even while on the go, straight from your iPhone.
With Connecteam’s scheduling feature, you can create employee schedules with the click of a button using recurring shifts, customizable templates, drag & drop capabilities, and open shift claiming. You can easily know that every shift is covered with automated notifications and reminders.
Employees can set their availability, making it simple for you to know who is available to cover a shift, eliminating the need for back and forth calling or texting. To make it even easier, the system highlights any scheduling conflicts, overtime, or other set limitations.
Your employees receive their work schedule directly to their mobile phones, along with any attached shift notes to ensure that they know exactly what needs to be done. The in-app chat further allows you and your team to stay connected.
Did You Know?Connecteam integrates with Google Calendar so your employees can transfer their shifts right from the app into their personal calendars.
Connecteam also offers a free for life plan – Get Started Now!
Key Features
Customizable templates
Recurring shifts and drag & drop
Scheduling conflict, overtime & limitation notifications
Open shift claiming
Shift notes with images, videos, GIFS, links, files
Pros
Intuitive and easy to use
All-in-one solution
Great customer support
Budget-friendly
Cons
Integrations in development
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Fantastical — Good for: Sharing event proposals with invitees.
Available on
- Web
- iOS
- Mac
Fantastical by Flexibits is a calendar app for iPhone that allows you to create new events and reminders with natural language input. It allows you to view your calendar per day, week, month, quarter, or year.
When scheduling an event with invitees, you can share your availability so others can book meetings accordingly. You can also send event proposals for multiple times and dates that will automatically turn into an event according to your invitees’ responses. For frequent events, you can create templates.
While the pricing for the personal use plans is transparent, Fantastical requires you to contact them for information on their plan for organizations.
Learn more about FantasticalKey Features
- File & photo attachments
- Event templates
- Availability & event proposals
- Conference call scheduling
Pros
- Engaging user interface
- Multiple calendar options
Cons
- Prone to bugs
- Limited customization options
Pricing
Starts at $4.99/user/month Trial: Yes — 14-day for Premium Free Plan: Yes
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Timepage — Good for: Viewing when you are busiest in the month.
Available on
- Web
- Android
Moleskine’s Timepage is a calendar app for iPhone that aims to allow users to page through time and space.
With it, you can view your calendar and add events to it. You can also drag & drop events to reschedule them. The calendar app syncs with your existing calendar and integrates with your maps, contacts, and weather forecasts so that you can keep any additional relevant information in one place. It also includes a month heatmap that shows when you are busiest.
You can customize the app’s outlay by choosing from custom color themes.
Learn more about TimepageKey Features
- Event scheduling
- Integration options
- Customizable interface
- Drag & drop rescheduling
Pros
- Feature-rich
- Engaging user interface
Cons
- Long loading times
- Limited event time visibility
Pricing
Starts at $1.25/user/month Trial: Yes Free Plan: No
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Google Calendar — Good for: Automatically importing events from Gmail.
Available on
- Web
- iOS
- Android
Google Calendar’s calendar app for iPhone users aims to help you spend less time managing your schedule and more time enjoying it.
It has multiple calendar viewing options, including per day, week, and month. With its schedule view, you can see which events are coming up with images and maps. Google Calendar also allows you to manage and view your tasks alongside your events.
Events mentioned in emails on your Gmail account are automatically added to your calendar. It also has a feature that gives you smart suggestions for event titles, people, and places when creating a new event.
Learn more about Google CalendarKey Features
- Calendar viewing options
- Schedule View
- Smart event creation suggestions
- Automatic Gmail synchronization
Pros
- Easy to use
- Add-on options
Cons
- Can be hard to learn
- Limited automation options
Pricing
Contact vendor for price Trial: No Free Plan: Yes
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PocketLife Calendar
PocketLife Calendar — Good for: Creating custom calendar wallpapers.
Available on
- Android
PocketLife Calendar by Oval Key is a calendar app for iPhone that aims to provide its users with an easy-to-use, visually appealing calendar right in their pocket.
With it, you can create events and set reminders for them. Events are customizable and can for instance include sick days and holidays. You can also create custom recurring events.
The app has multiple viewing options, including list, day, week, agenda, year, and 3-month views. It can also display multiple calendars. It also allows you to share calendars via email.
Learn more about PocketLife CalendarKey Features
- Calendar viewing options
- Event reminders
- Recurring events
- Multiple calendar display
Pros
- Good customization options
- Sufficient calendar viewing options
Cons
- Prone to bugs
- Limited sharing options
Pricing
Starts at $4.99/user/month Trial: Yes Free Plan: No
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Calendars 5 by Readdle — Good for: Creating events with natural language input.
Available on
- iOS
- Android
Calendars 5 by Readdle is a scheduling app for iPhone users that aims to allow you to connect your calendars, manage your events and tasks, and see everything at a glance.
With it, you can easily create events using natural language input. You can color-code events for easier navigation and reschedule them with the drag & drop function. It includes different viewing options for your scheduled events, namely per day, week, or month.
The iPhone calendar app also allows you to invite people to your events and share your calendar.
Learn more about Calendars 5 by ReaddleKey Features
- Natural language input
- Custom recurring events
- Alerts & reminders
- Event invites
Pros
- Easy to use
- Good customization options
Cons
- Prone to bugs
- Slow loading and refreshing times
Pricing
Starts at $29.99 Trial: No Free Plan: Yes
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Things — Good for: Managing to-do list
Available on
- Web
- iOS
- Android
- Mac
Things by Cultured Code is a scheduling app for iPhone that aims to assist you in planning your day, managing your projects, and achieving your goals.
It allows you to schedule your to-do’s, break them down into smaller steps, and add notes and tags. All of your to-dos and calendar events are visible in the Today and Upcoming lists. To keep things organized, you can also create separate areas for each sphere of your life, such as work and private.
Learn more about ThingsKey Features
- To-do’s
- Today & upcoming lists
- Reminders
- Repeaters
Pros
- Easy to use
- Clean user interface
Cons
- Does not have collaboration options
- Not budget-friendly
Pricing
Starts at $49.99 Trial: Yes Free Plan: No
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Busycal
Busycal — Good for: Incorporating travel time.
Available on
- iOS
- Mac
Busycal’s calendar app for iPhone aims to provide a powerful, flexible, reliable calendar solution.
With it, you can create events using natural language and add tags with which you can track and filter your events. It also allows you to block out time for travel to or from an event or location.
You can view your schedule in ways with month, week, day, list, and to-do views. Besides being displayed in the to-do list, the system integrates your tasks into your calendar and displays them on their due date.
Learn more about BusycalKey Features
- Multiple viewing options
- To-do’s
- Travel time
- Weather forecast
Pros
- Good calendar viewing options
- Engaging user interface
Cons
- Limited customization & editing options
- Less comfortable on iOS
Pricing
Starts at $6.99 Trial: No Free Plan: No
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Informant 5 Calendar — Good for: Automatically adjusting time zones for trips.
Available on
- iOS
- Android
Informant 5 Calendar is an iPhone calendar app that aims to help you manage your calendar and organize your tasks.
With it, you can create events using natural language as well as its customizable template feature for frequently used appointments. It can also automatically adjust time zones when you create trips.
With the geofences feature, you can set up custom areas around your locations. You can then filter your calendar or task list by geofenced location and receive alerts upon arriving or leaving a geofenced area.
Learn more about Informant 5 CalendarKey Features
- Event templates
- Geofences
- Automatic time-zones
- Smart title
Pros
- Clean user interface
- Includes emoticon option
Cons
- Limited functionalities
- Prone to bugs
Pricing
Starts at $2/user/month Trial: Yes Free Plan: Yes
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Planner Pro
Planner Pro — Good for: Adding notes to your events.
Available on
- iOS
- Android
Planner Pro is an iPhone calendar app that aims to help you manage your daily life better.
With it, you can create and manage your events and sync these with your iOS calendars and events. It also allows you to add tasks and projects, and make these recurring if relevant. You can also add an unlimited number of notes for each day. You can manage your notes in a day, week, and month view. It allows you to fully search your records of events, tasks, and notes.
Learn more about Planner ProKey Features
- Events
- Tasks
- Notes
- Records search
Pros
- Easy to use
- Engaging user interface
Cons
- Less suitable for team use
- Limited automation options
Pricing
Starts at $1.70/user/month Trial: No Free Plan: No
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Any.do — Good for: Using various types of reminders.
Available on
- Web
- iOS
- Android
Any.do is a calendar app for iPhone that aims to help you regain control over your busy life, manage your time, and achieve your goals.
With it, you can combine your personal and business events, meetings, and day-to-day tasks. You can color-code these to gain a clearer overview. Any.do allows you to set up different kinds of reminders, namely recurring reminders for recurring events, WhatsApp message reminders, and location-based reminders. It also has collaboration options, which allow you to plan and share tasks with your colleagues or family members.
Learn more about Any.doKey Features
- Unlimited daily planner
- Location Reminders
- Recurring reminders
- Color tags
Pros
- Sufficient automation options
- Easy to sync
Cons
- Poor customer support
- Mobile version is less comfortable
Pricing
Starts at $9/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user
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Awesome Calendar
Awesome Calendar — Good for: Color-coding events.
Available on
- iOS
- Android
Awesome Calendar by YunaSoft is a scheduling app for iPhone users that aims to help you manage your personal and business life.
With it, you can edit and view your schedule with month, week, day, and list view options. You can also repeat events, create templates, and add alarms and appointment locations. In addition, you can add to-do lists, create a diary with photos, and check the weather. Awesome Calendar also allows you to view your calendar in a different time zone than the one you are currently in and enable per-event timezones.
Learn more about Awesome CalendarKey Features
- Natural language input
- Event color-coding
- Event template
- Time zone support
Pros
- Support for different time zones
- Easy to navigate
Cons
- Can look cluttered
- Limited customization options
Pricing
Starts at $9.99/month Trial: No Free Plan: No
Compare the Best Calendar Apps
| Topic |
Start for free
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PocketLife Calendar |
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Busycal |
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Planner Pro |
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Awesome Calendar |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Reviews |
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N/A
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N/A
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N/A
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N/A
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N/A
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N/A
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N/A
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $4.99/user/month
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Starts at $1.25/user/month
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Contact vendor for price
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Starts at $4.99/user/month
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Starts at $29.99
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Starts at $49.99
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Starts at $6.99
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Starts at $2/user/month
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Starts at $1.70/user/month
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Starts at $9/user/month, for more than 1 user
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Starts at $9.99/month
|
| Free Trial |
yes
14-day
|
yes
14-day for Premium
|
yes
|
no
|
yes
|
no
|
yes
|
no
|
yes
|
no
|
yes
14-day
|
no
|
| Free Plan |
yes
Free Up to 10 users
|
yes
|
no
|
yes
|
no
|
yes
|
no
|
no
|
yes
|
no
|
yes
For a single user
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no
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What Is a Calendar App for iPhone?
An iPhone calendar app is first and foremost a time management and scheduling tool. It allows you to easily schedule, create, and manage events, such as tasks, jobs, meetings, to-dos, and appointments, right on your iPhone.
While iOS does already have the built-in Calendar app that can assist you with these functionalities, its features and capabilities are limited and don’t meet every user’s needs. For such users, the App Store provides a variety of calendar and scheduling apps to choose from according to their specific requirements.
How Do iPhone Calendar Apps Work?
While scheduling apps for iPhone work differently, they generally all include functions to plan schedules by creating blocks in your calendar. You can schedule events with a beginning and end time, add notes, and set up notifications and reminders. When using it to create a job schedule for your team, these events can be jobs or tasks, to which you can add important details, such as job location or task description.
Calendar apps with collaboration capabilities allow your employees to submit their availability in the app. You can then create your team’s schedule according to their submitted availability while the system highlights any availability conflicts that may arise. A good iPhone calendar app simplifies your scheduling process by allowing you to repeat events or even create templates for recurring schedules. Once finished, your team is able to view their schedule in the app.
What Are The Benefits of Scheduling Apps for iPhone?
The main benefits of using an iPhone scheduling app include that it helps:
- Save valuable time: by allowing you to ditch pen and paper and eliminate needless back and forth with your employees on their availability.
- Boost efficiency: by partially automating your scheduling process and allowing you to create optimal schedules.
- Keep team updated: by allowing you to publish and share schedules for your team to directly access from the mobile phones. If necessary they can make or request changes with the click of a button.
- Delegate resources: by allowing you to ensure that your shifts are covered and delegated fairly and efficiently.
- Reduce availability conflicts: by highlighting and therefore minimizing any availability conflicts in the scheduling process.
- Remain compliant: by allowing you to set limitations in compliance with local, state, and federal labor laws and regulations. This can include highlighting when an employee’s schedule includes overtime.
How Much Does a Calendar App for iPhone Cost?
The pricing of iPhone scheduling apps largely differs per provider. Some paid apps require a one-time payment upon downloading the app from the App Store and may have additional in-app purchase options. Others are free to download and require you to purchase a monthly or yearly subscription. Providers may also offer free plans with limited capabilities.
Overall, pricing often ranges from $0-$30 per user. Note that if you work with a team, iPhone calendar apps that charge per download or user can get very expensive.
Keep in mind that high pricing does not necessarily equal a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.
FAQs
FAQs
What is the best iPhone calendar app?
Connecteam is the best all-in-one scheduling app for iPhone. It allows managers to easily create optimal schedules for their teams using customizable templates, recurring shifts, drag & drop, shift notes, and more while minimizing errors such as scheduling conflicts and exceded overtime limits.
What calendar app comes with iPhone?
iPhones, along with iPad, Mac laptops, and other Apple OS-powered devices are preinstalled with Apple’s own calendar app named Calendar. It is free to use, integrates with Siri, and automatically syncs your schedule across all of your Apple devices through iCloud.
Does iPhone have a scheduling app?
You can use Apple’s preinstalled Calendar app on your iPhone to schedule and edit personal as well as work-related events, such as tasks, jobs, to-dos, appointments, and meetings.
The Bottom Line On Calendar App
To sum it all up, the right iPhone scheduling app will help you easily organize your time and create and maintain optimal work schedules with just the click of a button. It allows you and your team to easily access and manage your schedules, increasing productivity, creating clarity, and boosting overall job satisfaction.
We highly recommend trying our number one pick, Connecteam. It offers all the tools you need to manage your scheduling process effectively and effortlessly – from managing employee availability to saving time with handy automation options – in one easy-to-use platform for a fair and affordable price.