Mileage Report Template


This Mileage Report Template is designed to simplify and streamline your mileage tracking process.

As a business that values accuracy and efficiency, keeping track of mileage is essential for expense reimbursement and tax purposes.

This template will empower your team to record mileage details accurately, ensuring compliance with company policies and maximizing reimbursements.

By using this form, you can save time, reduce paperwork, and maintain clear records, ultimately contributing to better financial management and overall business success.

Mileage Report Template

*Note: This form is a template and should be customized to suit your company’s specific mileage reimbursement policies.*

Employee Information:

Employee Name: _________

Employee ID: _________

Department: _________

Date of Report: _________

Trip Details:

Date of Trip: _________

Purpose of Trip: _________

Starting Point (Address/City): _________

Destination (Address/City): _________

Distance Traveled (miles): _________

Vehicle Information:

Vehicle Make and Model: _________

License Plate Number: _________

Starting Mileage (at the beginning of the trip): _________

Ending Mileage (at the end of the trip): _________

Additional Information:

[  ] Toll/Parking Expenses (if applicable): _________

[  ] Business Purpose Documentation Attached: _________

Total Mileage:

Total Mileage for the Trip (Roundtrip): _________

Employee Signature:

I, the undersigned, certify that the information provided in this Mileage Report is accurate and truthful. I understand that the mileage recorded is for business-related purposes and in compliance with company policies.

Employee Signature: _________

Date: _________

Manager/Supervisor Approval:

I confirm that the above mileage details have been reviewed and approved. The mileage reported is consistent with the stated business purpose.

Manager/Supervisor Signature: _________

Date: _________

Using our Mileage Report template will significantly streamline your mileage tracking process and ensure accurate records.

With a clear and comprehensive form, your employees can easily report mileage details, helping your business effectively manage expenses and reimbursements.

By adopting this template, you promote efficiency, reduce errors, and maintain compliance with your company’s mileage reimbursement policies.

Embrace this valuable tool to simplify mileage reporting, enabling your team to focus on more critical tasks and contribute to your business’s financial success.

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With our user-friendly mobile app, you can easily create and access mileage report forms, ensuring every mile driven is accounted for.

Keep track of all of your vehicles, and should something ever be damaged, have your staff document it all right within the app, complete with photos and notes. With the tap of a button they can send damage reports off to their managers to request repairs or replacements.

Plus, our smart staff scheduling and employee task tracking capabilities help you optimize work plans, ensuring timely inspections and minimizing delays.

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