The 12 Best Document Collaboration Software for 2023

The 12 Best Document Collaboration Softwares of 2023

1. Connecteam — Best all-in-one solution with document management capabilities

   Available on

   • Web
   • iOS
   • Android

   Start for free

   Connecteam is an award-winning document management software that helps SMBs and large enterprises alike organize, store and share documents for the entire workforce. This all-in-one solution, used by 36,000+ businesses around the world, boasts a wide range of features to improve document management in your company and team collaboration, in general.

   From a word processing point of view, Connecteam isn’t a typical document collaboration software, like others on this list. However, it is the ideal solution from an employee management perspective. With Connecteam, you can:

   • Easily upload all kinds of documents to one place. Employees don’t need to worry about storage being taken up on their mobile devices, as Connecteam is cloud-based and allows users to enjoy its features smoothly.
   • Access all documents from one app and forget using multiple methods for document management, like Dropbox, Google Drive and emails.
   • Build a simple, easy-to-use employee training experience, with the ability to customize document management features in your company’s voice.
   • Instantly select and restrict the documents you want employees and teams to see, protecting data at all times.
   • Build comprehensive knowledge centers for your employees, add as many files as you need and easily organize them into folders.

   While you might require other solutions to collaborate with your team on single documents at once, Connecteam’s wide range of team collaboration capabilities is impossible to ignore. For example, teams are able to share documents via 1:1 and employee team chats. It’s also possible to attach documents to shifts and tasks.

   Connecteam also offers a free for life plan – Try Connecteam here!

   Key Features

   • Document management

   • Knowledge center

   • 1:1 and team chat

   • Employee training

   • Digital forms & checklists

   • Task management

   Pros

   • Easy to share and organize documents

   • Data uses minimal storage space

   • Excellent customer support

   • Affordable solution

   Cons

   • Doesn’t provide document collaboration right now

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   ReSkript — Good for team productivity

   Available on

   • Web

   

   ReSkript is a document collaboration software solution with a simple, intuitive design that helps managers track employee engagement levels of the docs that are being worked on. With a rich range of features such as chatting and integrated video calls, ReSkript is an effective software solution when it comes to collaborating on documents.

   With ReSkript, users can also easily manage their files, and can see exactly who accessed specific documents, as well as how much time they spent on each one.

   Owners, team leaders, and project managers of SMBs require features such as a time clock, employee scheduling and onboarding resources. ReSkript doesn’t include these. So if you’re looking for a wider range of employee management capabilities, you’re better off going with a software solution like Connecteam.

   Learn more about ReSkript

   Key Features

   • Dashboard workspace
   • Tag & comment on documents
   • Invitation settings
   • Smart notifications

   Pros

   • Easy to use and intuitive
   • Wide range of features

   Cons

   • Expensive solution
   • Lacks important employee management features

   Pricing

   Starts at $10/user/month Trial: Yes Free Plan: Yes

3. 

   Notion — Good for knowledge management

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   One of the most feature-heavy document collaboration software solutions on this list is undoubtedly Notion. Businesses can use this platform to set goals, track project progress and manage employees. Notion’s drag-and-drop interface is easy to navigate and makes editing and managing documents easy.

   Team members can easily comment on all kinds of documents, set up online agendas, create to-do lists, and much more. Also, Notion integrates with a wide variety of third-party apps such as Invision and Slack.

   However, when it comes to handling other aspects of employee management such as time tracking, shift scheduling, and task management, solutions like Connecteam do a much more effective job.

   Learn more about Notion

   Key Features

   • Knowledge base
   • Task comments
   • Built-in calendar
   • To-do lists

   Pros

   • Highly customizable
   • Great for storing company information

   Cons

   • Unattractive user interface
   • Takes time to train new users

   Pricing

   Starts at $4/user/month Trial: No Free Plan: Yes

4. 

   Google Docs — Good for content management

   Available on

   • Web
   • iOS
   • Android

   

   With a popular autosave feature at its disposal, Google Docs is an obvious choice for teams looking for an easy-to-use document collaboration tool. While it looks like traditional offline word processors like Microsoft Word, Google Docs is cloud-based, meaning that users can edit documents while on the go, as long they have internet access.

   If all your team is looking for is an app to make document collaboration easier, then Google Docs is a worthy solution. But for teams who are looking for a wider range of employee management features, they might be more inclined to try out Google Workspace, which includes Google Docs, Sheets, Slides, Gmail, Drive, and more.

   Otherwise, we recommend looking elsewhere for an all-in-one employee management solution, like Connecteam.

   Learn more about Google Docs

   Key Features

   • Autosave feature
   • Drawing capabilities
   • Ready-made templates
   • Sharing permissions

   Pros

   • Excellent collaboration tools
   • Attractive and easy to use

   Cons

   • Copying/moving large files can be difficult
   • Doesn’t include PDF annotation

   Pricing

   Contact vendor for price Trial: Yes — 14-day Free Plan: Yes

5. 

   Confluence — Good for project management groups and marketing teams

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Confluence is a shared workplace that allows teams to collaborate on documents easily. With this document collaboration software, users can access the universal search feature to find any information or document stored on the workspace.

   From both an editing and team communication perspective, users can add comments to files, suggestions, and more. Team members can also share documents, PDFs, videos, and images with each other, as well as with customers.

   One of the main downsides of Confluence is that it can get difficult to track edits by other team members, as multiple users are required to share one account.

   Learn more about Confluence

   Key Features

   • Meeting notes
   • Document comments and mentions
   • Document version control
   • New edit notifications

   Pros

   • Instantly notified when any changes are made
   • Export to multiple formats, including PDF and EPUB

   Cons

   • Multiple users need to share one account
   • Doesn’t work offline

   Pricing

   Starts at $5.50/user/month Trial: Yes — 7-day Free Plan: Yes

6. 

   Monday.com — Good for teams of all sizes

   Available on

   • Web
   • iOS
   • Android

   

   Monday.com is many things, including a document collaboration software. With this employee management system, managers can easily assign tasks to team members and track their progress, every step of the way.

   Teams can use Monday.com to create, view and edit documents, directly from the software. Users can comment on specific documents, meaning that other team members can receive feedback in real-time.

   Once again though, there are other document collaboration tools that provide a wider range of features to maximize employee management, like Connecteam.

   Learn more about Monday.com

   Key Features

   • Progress tracker
   • Team member tagging
   • Project customization
   • Data visualization

   Pros

   • Clean user interface
   • Able to integrate with multiple apps

   Cons

   • Huge price differences between plans
   • Poor customer support

   Pricing

   Starts at $8/user/month Trial: Yes Free Plan: Yes

7. 

   ClickUp — Good for building knowledge bases

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Used by businesses all over the world, ClickUp is an ideal project management tool that allows multiple users to collaborate on the same document wherever they may be working.

   This all-in-one solution is extremely customizable and makes document and task management simple. Also, Users can use ClickUp to message each other, both individually and in groups.

   While ClickUp does allow users to integrate with a wide variety of applications to perform other areas of employee management, it does lack some key features that many businesses will be looking for, such as time management and shift scheduling.

   Learn more about ClickUp

   Key Features

   • Various view options
   • Task tracking
   • Customizable statuses
   • Seamless third-party integrations

   Pros

   • Easy to use
   • Customizable features

   Cons

   • Poor customer support
   • Unattractive user interface

   Pricing

   Starts at $5/user/month Trial: No Free Plan: Yes

8. 

   Document360 — Good for saving all kinds of information in one place
   
   

   Available on

   • Web
   • Windows
   • Mac

   

   Document360 is a document collaboration software that helps users organize, manage and share files quickly. With an intuitive search engine that allows employees to find the information they need, distributing content within one’s team is simple.

   With Document360, managers can create employee handbooks, how-to guides, reference documents, to name a few. Not to mention the fact that it’s possible to allocate multiple roles to the same user, determining who has access to which content.

   One thing that may dissuade potential users is the fact that Document360 doesn’t have the best formatting capabilities when it comes document collaboration software. And integrations with other business software solutions can be complicated.

   Learn more about Document360

   Key Features

   • Content storage
   • Text editor
   • Document commenting
   • Activity dashboard

   Pros

   • Easy to use and functional
   • Good customer support

   Cons

   • Prone to crashes
   • Formatting issues

   Pricing

   Starts at $99/project/month Trial: Yes — 14-day Free Plan: No

9. 

   Zoho Writer — Good for freelancers
   
   

   Available on

   • Web
   • iOS
   • Android
   • Mac

   

   This document collaboration software syncs documents in real-time, ensuring that MS documents get imported without any worries of formatting issues. Similar to more common document-sharing programs like Google Docs, users can see when others are working on the same doc, as edits are instantly logged and cursor activity is visible.

   Zoho Writer is cloud-based in nature, meaning that teams can communicate and collaborate on documents efficiently and from any location. It also means that all documents don’t take up extra storage space on one’s local system.

   Truth be told, there are apps on this list that have less bug problems and often run quicker than Zoho Writer. There are also apps like Connecteam and ClickUp, which offer a much wider range of features that benefit users with more than just document collaboration.

   Learn more about Zoho Writer

   Key Features

   • User access settings
   • Progress tracking
   • MS Word document import
   • Real-time synchronization

   Pros

   • Cloud-based software makes collaboration easy
   • Fresh user interface with easy navigation

   Cons

   • Prone to bugs and crashing
   • Only available with internet access

   Pricing

   Starts at $4/user/month Trial: Yes Free Plan: Yes

10. 

    Bit.AI — Good for document tracking

    Available on

    • Web

    

    Unlike other tools on this list, Bit.AI isn’t a document collaboration software solution in the strictest sense of the word. However, it is an ideal solution for team collaboration, in general.

    With this dynamic solution, admins can create documents, manage knowledge and write notes, as well as separate workspaces for multiple teams. With Bit’s workspace feature, managers can organize projects and teams, with the ability to move documents from one workspace to another, instead of making duplicates.

    It’s also possible to track the engagement of shared documents. But probably Bit’s best capabilities are that one can add a wide variety of media to the software’s smart editor – such as videos, web links, social media posts, etc.

    Learn more about Bit.AI

    Key Features

    • Document creator
    • Employee mentions
    • Engagement tracking
    • Multiple attachments

    Pros

    • Includes pre-made templates
    • Able to embed files

    Cons

    • Lacks document collaboration features
    • Limited formatting

    Pricing

    Starts at $12/month Trial: Yes Free Plan: Yes

11. 

    Microsoft Word — Good for document generation
    
    

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    It wouldn’t be a document collaboration software list without one of the most obvious choices. That’s right – Microsoft Word is also a valid choice for the teams looking to work on multiple docs together at any given time of their workday.

    While it might not achieve as much as some of the all-in-one solutions on this list, not many systems do document collaboration better than Microsoft Word. Its simple, powerful interface makes it very easy for even the least tech-savvy employees to edit documents.

    Originally just a software used on desktop, Word now allows users to work on documents online. Crucially though, multiple users can edit the same doc simultaneously, eliminating needless back and forth via email.

    Learn more about Microsoft Word

    Key Features

    • Real-time sync and sharing
    • In-built translator
    • Format toolbar
    • Document storage

    Pros

    • Can turn docs into web pages
    • Expensive solution

    Cons

    • Lack of customization
    • Only good for document collaboration

    Pricing

    Starts at $6/user/month Trial: Yes Free Plan: No

12. 

    Dropbox Paper — Good for sharing large files
    
    

    Available on

    • Web
    • iOS
    • Android

    

    Dropbox Paper is a document collaboration software that is ideal for teams that already rely heavily on Dropbox. With this extra software, users can create to-do lists, easily organize documents, and assign tasks and manage them as they go.

    One of Dropbox Paper’s core strengths is the ability to attach a wide variety of media to any project. It’s possible to include social media posts, YouTube videos, PDFs, and much more.

    Teams might get frustrated by the fact that a new file gets created every time multiple users are viewing the same file or changes are saved. This might seem like a small detail, but it is worth considering when weighing out your document collaboration software options.

    Learn more about Dropbox Paper

    Key Features

    • To-do lists with due dates
    • Note-taking for each user
    • Employee mentions
    • Timelines with project milestones

    Pros

    • Customizable timeline tool
    • Include multiple pre-made templates

    Cons

    • Limited formatting settings
    • No available offline mode

    Pricing

    Contact vendor for price Trial: Yes Free Plan: Yes