Document collaboration software makes teamwork easy, productive and engaging, wherever your employees may be working. Here are some of the very best.

Table of contents
  1. Our Top Picks
  2. What to Look for in Document Collaboration Software
  3. The 12 Best Document Collaboration Software of 2023
  4. Compare the Best Document Collaboration Software:
  5. What Is Document Collaboration Software?
  6. How Does Document Collaboration Software Work? 
  7. The Benefits of Document Collaboration Software 
  8. How Much Does Document Collaboration Software Cost?
  9. FAQs
  10. The Bottom Line On Document Collaboration Software 

Whether you own one, run a team in one, or manage some kind of project in one, teamwork is the difference between SMBs succeeding and falling apart.

About 75% of employers consider teamwork and collaboration to be “very important” to their business. When teams can easily work on the same document, regardless of location or time – their communication, productivity, and engagement will skyrocket in the process.

Document collaboration software is the key to making this a reality. We have put together the very best document collaboration tools, each with its own key strengths and features to best suit all kinds of SMBs.

Our Top Picks

1. Connecteam – Best all-in-one solution with document management capabilities

2. ReSkript – Good for team productivity

3. Notion – Good for knowledge management

What to Look for in Document Collaboration Software

Here are some of the features and capabilities that every document collaboration software should include:

  • Autosave – Instead of needing to always remember to save the changes you made, document collaboration software should autosave your work for you.
  • Edit tracking – Users need to be able to keep track of the changes others made, as well as when they made them to guarantee accountability.
  • Version control – If users would prefer to revert to an older version of the document they’re collaborating on, they should be able to view previous versions.
  • Commenting – Users should have the ability to respond to changes in documents and provide feedback in the form of comments.
  • Supports multiple formats – You should be able to view and edit a wide variety of file formats with document collaboration software.
  • Mobile friendly – Document collaboration software should be easy to use via one’s mobile device, so that users can edit documents from any place, at any time.
  • Large storage space – Ideally, the software in question should be cloud-based, ensuring that users don’t need to use up storage space on their devices.

The 12 Best Document Collaboration Software of 2023

Best all-in-one solution with document management capabilities

Platforms: Web, iOS, Android

Connecteam is an award-winning document management software that helps SMBs and large enterprises alike organize, store and share documents for the entire workforce. This all-in-one solution, used by 36,000+ businesses around the world, boasts a wide range of features to improve document management in your company and team collaboration, in general.

From a word processing point of view, Connecteam isn’t a typical document collaboration software, like others on this list. However, it is the ideal solution from an employee management perspective. With Connecteam, you can:

  • Easily upload all kinds of documents to one place. Employees don’t need to worry about storage being taken up on their mobile devices, as Connecteam is cloud-based and allows users to enjoy its features smoothly.
  • Access all documents from one app and forget using multiple methods for document management, like Dropbox, Google Drive and emails.
  • Build a simple, easy-to-use employee training experience, with the ability to customize document management features in your company’s voice.
  • Instantly select and restrict the documents you want employees and teams to see, protecting data at all times.
  • Build comprehensive knowledge centers for your employees, add as many files as you need and easily organize them into folders.

While you might require other solutions to collaborate with your team on single documents at once, Connecteam’s wide range of team collaboration capabilities is impossible to ignore. For example, teams are able to share documents via 1:1 and employee team chats. It’s also possible to attach documents to shifts and tasks.

Key Features

  • Document management

  • Knowledge center

  • 1:1 and team chat

  • Employee training

  • Digital forms & checklists

  • Task management

Pros & Cons

  • Easy to share and organize documents

  • Data uses minimal storage space

  • Excellent customer support

  • Affordable solution

  • Doesn’t provide document collaboration right now

Price: 

  • Starts at just $29/month for up to 30 users

  • Free 14-day trial

  • Free plan: For up to 10 users, without limitations

The #1 Team Collaboration Tool for Your Business

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Good for: Team productivity

Platforms: Completely web-based

reskript document collaboration software home page

ReSkript is a document collaboration software solution with a simple, intuitive design that helps managers track employee engagement levels of the docs that are being worked on. With a rich range of features such as chatting and integrated video calls, ReSkript is an effective software solution when it comes to collaborating on documents.

With ReSkript, users can also easily manage their files, and can see exactly who accessed specific documents, as well as how much time they spent on each one.

Owners, team leaders, and project managers of SMBs require features such as a time clock, employee scheduling and onboarding resources. ReSkript doesn’t include these. So if you’re looking for a wider range of employee management capabilities, you’re better off going with a software solution like Connecteam.

Key Features

  • Dashboard workspace

  • Tag & comment on documents

  • Invitation settings

  • Smart notifications

Pros & Cons

  • Easy to use and intuitive

  • Wide range of features

  • Expensive solution

  • Lacks important employee management features

Price: 

  • Pro plan starts at $10 per user/month

  • Free trial: Yes

  • Free plan: Yes

Good for: Knowledge management

Platforms: Web, iOS, Android, Windows, Mac

notion document collaboration software home page

One of the most feature-heavy document collaboration software solutions on this list is undoubtedly Notion. Businesses can use this platform to set goals, track project progress and manage employees. Notion’s drag-and-drop interface is easy to navigate and makes editing and managing documents easy.

Team members can easily comment on all kinds of documents, set up online agendas, create to-do lists, and much more. Also, Notion integrates with a wide variety of third-party apps such as Invision and Slack. 

However, when it comes to handling other aspects of employee management such as time tracking, shift scheduling, and task management, solutions like Connecteam do a much more effective job. 

Key Features

  • Knowledge base

  • Task comments

  • Built-in calendar

  • To-do lists

Pros & Cons

  • Highly customizable

  • Great for storing company information

  • Unattractive user interface

  • Takes time to train new users

Price: 

  • Personal pro plan starts at $4 per user/month

  • Free trial: No

  • Free plan: Yes

Good for: Content management

Platforms: Web, iOS, Android

googledocs document collaboration software home page

With a popular autosave feature at its disposal, Google Docs is an obvious choice for teams looking for an easy-to-use document collaboration tool. While it looks like traditional offline word processors like Microsoft Word, Google Docs is cloud-based, meaning that users can edit documents while on the go, as long they have internet access.

If all your team is looking for is an app to make document collaboration easier, then Google Docs is a worthy solution. But for teams who are looking for a wider range of employee management features, they might be more inclined to try out Google Workspace, which includes Google Docs, Sheets, Slides, Gmail, Drive, and more. 

Otherwise, we recommend looking elsewhere for an all-in-one employee management solution, like Connecteam.

Key Features

  • Autosave feature

  • Drawing capabilities

  • Ready-made templates

  • Sharing permissions

Pros & Cons

  • Excellent collaboration tools

  • Attractive and easy to use

  • Copying/moving large files can be difficult

  • Doesn’t include PDF annotation

Price: 

  • While Google Docs alone is free to use, it’s also included in Google Workspace, with a Business Starter plan that costs $6 per user/month

  • Free trial: Yes, with Google Workspace

  • Free plan: Yes

Good for: Project management groups and marketing teams

Platforms: Web, iOS, Android, Windows, Mac, Linux

confluence document collaboration software home page

Confluence is a shared workplace that allows teams to collaborate on documents easily. With this document collaboration software, users can access the universal search feature to find any information or document stored on the workspace. 

From both an editing and team communication perspective, users can add comments to files, suggestions, and more. Team members can also share documents, PDFs, videos, and images with each other, as well as with customers.

One of the main downsides of Confluence is that it can get difficult to track edits by other team members, as multiple users are required to share one account. 

Key Features

  • Meeting notes

  • Document comments and mentions

  • Document version control

  • New edit notifications

Pros & Cons

  • Instantly notified when any changes are made

  • Export to multiple formats, including PDF and EPUB

  • Multiple users need to share one account

  • Doesn’t work offline

Price: 

  • Starts at $5.50 per user/month

  • Free trial available: Yes

  • Free plan: Yes

Good for: Teams of all sizes

Platforms: Web, iOS, Android, Windows, Mac

monday document collaboration software home page

Monday.com is many things, including a document collaboration software. With this employee management system, managers can easily assign tasks to team members and track their progress, every step of the way.

Teams can use Monday.com to create, view and edit documents, directly from the software. Users can comment on specific documents, meaning that other team members can receive feedback in real-time. 

Once again though, there are other document collaboration tools that provide a wider range of features to maximize employee management, like Connecteam.

Key Features

  • Progress tracker

  • Team member tagging

  • Project customization

  • Data visualization

Pros & Cons

  • Clean user interface

  • Able to integrate with multiple apps

  • Huge price differences between plans

  • Poor customer support

Price: 

  • Standard plan costs $40 for 4 seats/month

  • Free trial: Yes

  • Free plan: Yes

Good for: Building knowledge bases

Platforms: Web, iOS, Android, Windows, Mac, Linux

clickup document collaboration software home page

Used by businesses all over the world, ClickUp is an ideal project management tool that allows multiple users to collaborate on the same document wherever they may be working.

This all-in-one solution is extremely customizable and makes document and task management simple. Also, Users can use ClickUp to message each other, both individually and in groups. 

While ClickUp does allow users to integrate with a wide variety of applications to perform other areas of employee management, it does lack some key features that many businesses will be looking for, such as time management and shift scheduling.

Key Features

  • Various view options

  • Customizable statuses

  • Task tracking

  • Seamless third-party integrations

Pros & Cons

  • Easy to use

  • Customizable features

  • Poor customer support

  • Unattractive user interface

Price: 

  • Unlimited plan costs $5 per user/month

  • Free trial: Yes

  • Free plan: Yes

Good for: Saving all kinds of information in one place

Platforms: Web, Windows, Mac, Linux

 document360 document collaboration software home page

Document360 is a document collaboration software that helps users organize, manage and share files quickly. With an intuitive search engine that allows employees to find the information they need, distributing content within one’s team is simple.

With Document360, managers can create employee handbooks, how-to guides, reference documents, to name a few. Not to mention the fact that it’s possible to allocate multiple roles to the same user, determining who has access to which content.

One thing that may dissuade potential users is the fact that Document360 doesn’t have the best formatting capabilities when it comes document collaboration software. And integrations with other business software solutions can be complicated.

Key Features

  • Content storage

  • Text editor

  • Document commenting

  • Activity dashboard

Pros & Cons

  • Easy to use and functional

  • Good customer support

  • Prone to crashes

  • Formatting issues

Price: 

  • Startup plan costs $99 per project/month

  • Free trial: Yes

  • Free plan: Yes

Good for: Freelancers

Platforms: Web, iOS, Android, Mac

zoho writer document collaboration software home page

This document collaboration software syncs documents in real-time, ensuring that MS documents get imported without any worries of formatting issues. Similar to more common document-sharing programs like Google Docs, users can see when others are working on the same doc, as edits are instantly logged and cursor activity is visible.

Zoho Writer is cloud-based in nature, meaning that teams can communicate and collaborate on documents efficiently and from any location. It also means that all documents don’t take up extra storage space on one’s local system.

Truth be told, there are apps on this list that have less bug problems and often run quicker than Zoho Writer. There are also apps like Connecteam and ClickUp, which offer a much wider range of features that benefit users with more than just document collaboration.

Key Features

  • User access settings

  • Progress tracking

  • MS Word document import

  • Real-time synchronization

Pros & Cons

  • Cloud-based software makes collaboration easy

  • Fresh user interface with easy navigation

  • Prone to bugs and crashing

  • Only available with internet access

Price: 

  • Standard plan starts at approx. $4 per user/month

  • Free trial: Yes

  • Free plan: Yes

Good for: Document tracking

Platforms: Completely web-based

bit document collaboration software home page

Unlike other tools on this list, Bit isn’t a document collaboration software solution in the strictest sense of the word. However, it is an ideal solution for team collaboration, in general. 

With this dynamic solution, admins can create documents, manage knowledge and write notes, as well as separate workspaces for multiple teams. With Bit’s workspace feature, managers can organize projects and teams, with the ability to move documents from one workspace to another, instead of making duplicates. 

It’s also possible to track the engagement of shared documents. But probably Bit’s best capabilities are that one can add a wide variety of media to the software’s smart editor – such as videos, web links, social media posts, etc.

Key Features

  • Document creator

  • Employee mentions

  • Engagement tracking

  • Multiple attachments

Pros & Cons

  • Includes pre-made templates

  • Able to embed files

  • Lacks document collaboration features

  • Limited formatting

Price: 

  • Pro plan starts at $8 per user/month (billed annually)

  • Free trial: Yes

  • Free plan: Yes

Good for: Document generation

Platforms: Web, iOS, Android, Windows

microsoft word document collaboration software home page

It wouldn’t be a document collaboration software list without one of the most obvious choices. That’s right – Microsoft Word is also a valid choice for the teams looking to work on multiple docs together at any given time of their workday.

While it might not achieve as much as some of the all-in-one solutions on this list, not many systems do document collaboration better than Microsoft Word. Its simple, powerful interface makes it very easy for even the least tech-savvy employees to edit documents.

Originally just a software used on desktop, Word now allows users to work on documents online. Crucially though, multiple users can edit the same doc simultaneously, eliminating needless back and forth via email.

Key Features

  • Real-time sync and sharing

  • In-built translator

  • Format toolbar

  • Document storage

Pros & Cons

  • Can turn docs into web pages

  • Expensive solution

  • Lack of customization

  • Only good for document collaboration

Price: 

  • Microsoft 365 Business Basic (which includes Word) starts at $6 per user/month

  • Free trial: Yes

  • Free plan: No

Good for: Sharing large files

Platforms: Web, iOS, Android, Windows, Mac

dropbox paper document collaboration software home page

Dropbox Paper is a document collaboration software that is ideal for teams that already rely heavily on Dropbox. With this extra software, users can create to-do lists, easily organize documents, and assign tasks and manage them as they go.

One of Dropbox Paper’s core strengths is the ability to attach a wide variety of media to any project. It’s possible to include social media posts, YouTube videos, PDFs, and much more.

Teams might get frustrated by the fact that a new file gets created every time multiple users are viewing the same file or changes are saved. This might seem like a small detail, but it is worth considering when weighing out your document collaboration software options.

Key Features

  • To-do lists with due dates

  • Note-taking for each user

  • Employee mentions

  • Timelines with project milestones

Pros & Cons

  • Customizable timeline tool

  • Include multiple pre-made templates

  • Limited formatting settings

  • No available offline mode

Price: 

  • Dropbox Business Standard starts at $12 per user/month

  • Free trial: Yes

  • Free plan: Yes

Compare the Best Document Collaboration Software:

Reviews

Pricing

Free Trial

Free Plan

4.8/5

 

Starts at $29/mo for 30 users

 

Start Trial

14-day trial

For up to 10 users, without limitations

N/A

Pro plan starts at $10 per user/month

 

Yes

Yes

4.8/5

Personal pro plan starts at $4 per user/month

No

Yes

4.7/5

 

Google Workspace Business Starter plan costs $6 per user/month

Yes, with Google Workspace

Yes

4.4/5

Starts at $5.50 per user/month

Yes

Yes

4.6/5

Standard plan costs $40 for 4 seats/month

Yes

Yes

4.7/5

Unlimited plan costs $5 per user/month

Yes

Yes

4.7/5

Startup plan costs $99 per project/month

Yes

Yes

4.5/5

Standard plan starts at approx. $4 per user/month

Yes

Yes

N/A

Pro plan starts at $8 per user/month

Yes

Yes

4.8/5

 

Microsoft 365 Business Basic starts at $6 per user/month

Yes

Yes

4.4/5

 

Dropbox Business Standard starts at $12 per user/month

Yes

Yes

Reviews

4.8/5

 

Pricing

Starts at $29/mo for 30 users

 

Start Trial

Free Trial

14-day trial

Free Plan

For up to 10 users, without limitations

Reviews

N/A

Pricing

Pro plan starts at $10 per user/month

 

Free Trial

Yes

Free Plan

Yes

Reviews

4.8/5

Pricing

Personal pro plan starts at $4 per user/month

Free Trial

No

Free Plan

Yes

Reviews

4.7/5

 

Pricing

Google Workspace Business Starter plan costs $6 per user/month

Free Trial

Yes, with Google Workspace

Free Plan

Yes

Reviews

4.4/5

Pricing

Starts at $5.50 per user/month

Free Trial

Yes

Free Plan

Yes

Reviews

4.6/5

Pricing

Standard plan costs $40 for 4 seats/month

Free Trial

Yes

Free Plan

Yes

Reviews

4.7/5

Pricing

Unlimited plan costs $5 per user/month

Free Trial

Yes

Free Plan

Yes

Reviews

4.7/5

Pricing

Startup plan costs $99 per project/month

Free Trial

Yes

Free Plan

Yes

Reviews

4.5/5

Pricing

Standard plan starts at approx. $4 per user/month

Free Trial

Yes

Free Plan

Yes

Reviews

N/A

Pricing

Pro plan starts at $8 per user/month

Free Trial

Yes

Free Plan

Yes

Reviews

4.8/5

 

Pricing

Microsoft 365 Business Basic starts at $6 per user/month

Free Trial

Yes

Free Plan

Yes

Reviews

4.4/5

 

Pricing

Dropbox Business Standard starts at $12 per user/month

Free Trial

Yes

Free Plan

Yes

What Is Document Collaboration Software?

Document collaboration software is a kind of system that acts as a platform for business teams to work on a single document together to produce a final version. This is usually some kind of word processor document, which can be edited by multiple people from different computers and mobile devices.

How Does Document Collaboration Software Work? 

Ideally, document collaboration software should provide users with real-time access to documents, while also giving them the option to edit and share with others (with permissions), updating other users in the process.

With document collaboration software, users can make their voices heard by making suggestions, changes and submitting comments within the document.

The Benefits of Document Collaboration Software 

There are many benefits that come with using document collaboration software. But we have managed to highlight the three most crucial ones:

  • It boosts communication: The harsh reality is that communication methods like email are just dated and tedious in this day and age. A document collaboration software solution ensures that all team members can see comments in real-time and are able to easily respond and facilitate a healthy stream of communication.
  • It saves time: Document collaboration software helps eliminate time-consuming tasks and ensures workers always stay on task and on time. Instead of spending hours searching for documents in piles of paper, you can simply digitally search for it with the click of a button.
  • Users can edit documents from any place: Whether you’re working on a construction site, in an office or at home, you can collaborate on documents from any location at any time, simply by opening the app on your mobile device.

How Much Does Document Collaboration Software Cost?

When it comes to pricing, different document collaboration software solutions can vary drastically. This is usually to do with the features they include as well as how many users it is designed for.

Document collaboration tools that are on the pricier side include ReSkript and Dropbox Paper, which cost $10 and $12 per user per month respectively. Then there are more affordable options such as Notion and Zoho Writer, which both cost $4 per user/month.

However, we recommend choosing a solution that includes the widest range of features at the most affordable price. In terms of Connecteam’s pricing, while it doesn’t explicitly include document collaboration features, its all-in-one employee management capabilities at a basic plan of $29 per month for the first 30 users are impossible to ignore. 

Connecteam document collaboration software graphic

FAQs

How do you create a collaborative document?

Usually, document collaboration software is required to create this kind of document. More often than not, users can share the document, select who they want to share it with, and grant them specific permissions determining whether they can view, edit or share the document too.

What is the best way to collaborate on a document?

Originally, the best way to collaborate on documents was via email, where users would write comments and attach the document to the message. This proved to be unpractical though, and in recent times, document-centric apps are available to make this process much more efficient. These days, document collaboration software is specifically designed to make document editing, commenting, and sharing easy.

Are there other types of collaboration software?

There are technically three types of collaboration software. These are:

  • Communication: allows users to communicate with each other, usually via some kind of digital workplace chat.
  • Conferencing: allows users to share the same view, which one presenter will control and everyone else will communicate through.
  • Co-ordination: helps businesses manage various interdependent work departments towards a share goal.

The Bottom Line On Document Collaboration Software 

At the end of the day, the right document collaboration software will help your team save time, improve communication and manage to edit any document from any location. 

The solutions on this list are all different and provide different kinds of features. However, we believe that they’re the best document collaboration tools to consider when it comes to managing, storing, and sharing documents, while also collaborating with your team on multiple projects.

We recommend trying out the free trials that these document collaboration tools offer, so that you can decide for yourselves which features best suit your business’s needs.

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