Vehicle inspection software lets you streamline inspections, access inspection results, and analyze long-term data. Below, I’ve listed my top 6 vehicle inspection apps to help you pick the perfect option for your business.
Regular inspections are an important part of operations for fleet-based businesses. However, they can be time-consuming, create a lot of paperwork, and aren’t always completed correctly using traditional systems such as paper checklists.
Vehicle inspection apps offer a great way to streamline the inspection process. They enable you to create custom inspection checklists and track any maintenance issues or repairs that arise.
However, there are numerous inspection platforms out there, and finding the right option for your business can be challenging. To help you get started, I’ve put together this list of the 6 best vehicle inspection apps available today.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one vehicle inspection app
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Good for managing inspections for larger fleets
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Good for fast, paperless inspections
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
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How I Chose the Best Vehicle Inspection Apps
When analyzing the best car inspection apps, I considered various essential and nice-to-have features.
Must-have features
- Profile management so you can access all the information about each vehicle within your app.
- Customizable inspection checklists for different types of vehicles, along with pre-defined templates.
- Inspection status updates so you can track the status of inspections and inspection reports in real-time and take action to resolve failed inspections.
- Cloud connectivity for performing vehicle inspections and completing checklists on the go.
I also made sure the software is:
- Competitively priced to ensure you don’t have to spend a fortune.
- Easy to use, so there’s little to no learning curve for you and your employees.
Finally, I checked for features that make vehicle inspection apps great:
- Access controls so you can control user permissions and ensure employees use only the parts of the program they need to.
- Media support, letting you add photos and videos to inspection reports.
- GPS and timestamp capture, which helps you ensure inspections take place when and where they need to.
- Offline functionality so you can conduct inspections even if you don’t have an internet connection.
- Vehicle report generation that includes inspection results, timestamps, photos, and other important information.
- Alerts and reminders to ensure you don’t miss an inspection.
- Reporting and analytics tools, which provide insights into inspection trends and issues that pop up regularly.
The 6 Best Vehicle Inspection Apps of 2024
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Connecteam — Best all-in-one vehicle inspection app
Key Features
Configurable notifications and alerts
Pros
User-friendly mobile app
Vehicle inspection checklist template available
Attractive free-forever plan
All-in-one solution
Cons
No video conferencing yet
Connecteam is number one on my list of the best vehicle inspection apps available today. It boasts many features that make it easy to create inspection checklists—alongside powerful employee and workplace management tools.
Why I picked Connecteam: Its customizable checklists are perfect for inspections, and you can create tasks based on repairs or maintenance that need to be performed. It also has a user-friendly mobile app for on-the-go access.
Here’s a closer look at why I consider Connecteam the leading vehicle inspection app.
Easily create custom inspection checklists
For me, the standout feature that makes Connecteam the perfect inspection app is its customizable digital forms and checklists.
You can modify these to fit your needs and create multiple lists for different vehicles or types of inspections. Checklists and forms also support multimedia, which means you can attach images, audio notes, and other files to support inspections. Connecteam even has a Driver Vehicle Inspection Report template you can use as a starting point to create your checklists.
On top of this, there’s eSignature functionality, enabling team members to sign off on completed checklists. They can complete and submit checklists via Connecteam’s mobile app, and you can monitor inspection statuses in real-time.
And with customizable mobile alerts and push notifications, Connecteam can automatically notify you when your workers tick off checklist items and submit checklists and forms.
Oversee repairs and maintenance with robust task management features
You can use Connecteam’s task management app to take care of maintenance and repair issues that are flagged during inspections. You can create tasks via the mobile app or web interface and assign them to team members in seconds.
On top of this, you can attach images and files to tasks, add detailed descriptions, and set due dates. This ensures workers have all the information they need to complete tasks successfully.
Connecteam will send automated reminders to employees about tasks due soon, ensuring they’re completed on time. Also, you can get a real-time overview of all in-progress tasks through the central admin dashboard in the Connecteam app, and you can customize notifications and alerts as required.
Use GPS tracking to verify inspection locations
Connecteam also has real time GPS tracker functionality, which records employees’ locations while they’re on the clock. You can use this information to verify vehicle inspections take place where and when they should.
Communication tools to stay connected from anywhere
Facilitate smooth internal communication with Connecteam’s communication features.
These include the in-app chat, the updates feed to share business-wide announcements, and a company directory that you can use to quickly look up employees’ contact details and reach out instantly.
I find Connecteam’s chat tool particularly useful for inspections—especially after they’re completed. The chat supports secure one-on-one and group instant messaging, so you can contact your team members anywhere, anytime.
Touch base about issues related to vehicle inspections—attaching photos, videos, files, and more—to speed up resolution, repair, and maintenance processes.
What I also enjoy about the chat feature is that admin users (like you) have full moderator controls to ensure discussions remain on topic and professional. Also, chat data is saved to Connecteam’s private cloud rather than your team’s devices, which I appreciate.
Powerful reporting tools for useful insights
Connecteam’s customizable reporting and analytics tools help you gain insights into your business to inform management decisions. I particularly like the flexibility of these tools, as they let you create reports to monitor specific projects, jobs, teams, and more.
For example, you could generate a report detailing employee attendance in a certain time period, see who’s missed inspections most often, and then take proper action to address the issue.
Secure document management and much more
Another feature that makes Connecteam stand out for me is its secure document management tool. With this, you can store completed checklists and other relevant files, ensuring you have a clear record of each inspection. In some cases, this may also help you with regulatory compliance.
Along with the tools I’ve already discussed, Connecteam has a suite of other work management features—from time tracking and employee scheduling to training, onboarding, event management, and more.
It’s also one of the most affordable options on the market, and it’s easy to set up and use. Prices start from just $29 per month for up to 30 users, or you can sign up for the free-forever Small Business Plan if you have 10 or fewer employees.
Connecteam also offers a free for life plan – Try Connecteam here!
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Driveroo — Good for managing inspections for larger fleets
Key Features
- Customizable inspection checklists
- Actionable tasks
- API for custom integrations
- Real-time monitoring dashboard
Pros
- Caters to larger fleets
- Ability to create actionable tasks based on inspections
Cons
- Lacks employee management features
- Interface could be better
Driveroo is a fleet and vehicle inspection management program designed for larger fleets.
Why I picked Driveroo: For me, Driveroo stands out because of its time-saving features. These include a live inspection dashboard, which lets you monitor the status of current, past, and upcoming inspections.
You’ll also have access to custom asset visualizations, custom inspection workflows, and a range of tools to help you estimate the price of auto repairs. What’s more, you can create actionable tasks with variable priority levels to address issues flagged during inspections.
On the downside, I wasn’t a huge fan of Driveroo’s user interface. I found it a little clunky in places and overly simplistic in others.
Learn more about DriverooPricing
Starts at $299/location/month Trial: No Free Plan: No
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Fleetio — Good for fast, paperless inspections
Key Features
- Real-time monitoring dashboard
- Customizable inspection checklists
- Alerts and notifications
- Mobile app
Pros
- Can add photos and comments to inspection reports
- Complete fleet management suite
Cons
- User interface is a bit disorganized
- Reporting tools could be better
Fleetio is a popular fleet management platform with powerful vehicle inspection tools.
Why I picked Fleetio: The software offers customizable vehicle inspection checklists through its mobile app, which is a must for me. You can add photos and comments to each inspection, and the real-time monitoring dashboard lets you take instant action if an issue arises.
In addition, you can create custom alerts to ensure you’re notified immediately if an issue needs your attention.
However, for me, the main issue with Fleetio is that it lacks power in its reporting tools. I also found the user interface a little cluttered at times.
Learn more about FleetioPricing
Starts at $5/vehicle/month Trial: Yes — 14-day Free Plan: No
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SafetyCulture — Good for creating custom checklists
Key Features
- Vehicle inspections
- Task management
- Drag-and-drop checklist builder
- Custom reporting
Pros
- Customizable vehicle checklists
- Offers offline access
Cons
- User interface could be better
- No free trial
SafetyCulture is a platform designed to streamline vehicle inspections and expedite problem resolution.
Why I picked SafetyCulture: The software is targeted toward vehicle inspections, and its features tick all the boxes. You can create custom inspection forms and checklists, which your workers can complete via SafetyCulture’s mobile app.
You can also flag tasks that need to be completed, such as repairs and maintenance duties. By setting a due date and a priority level, you can ensure your employees complete tasks on time. In addition, SafetyCulture offers tools to generate custom reports on inspections.
However, the main issue I had with SafetyCulture was its slightly clunky user interface. The platform was a little slow to load at times, and I noticed other users have reported issues with the app crashing.
Learn more about SafetyCulturePricing
Starts at $19/user/month Trial: Yes Free Plan: Yes
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FleetGO — Good for growing fleets
Key Features
- Daily vehicle checklist
- Warehouse management
- Geofencing
- Sensor integration
Pros
- Scalable solution
- Powerful real-time fleet monitoring
Cons
- No free trial or free plan
- Poor self-help resources
FleetGO is a fleet management system with extensive warehousing, transport, and vehicle inspection tools.
Why I picked FleetGO: I like FleetGO’s highly scalable, customizable platform. The app contains a handy vehicle checklist that you can use to inspect vehicles when required. You can even add photo evidence to each checklist. Its real-time tracking interface is attractive, and I don’t think you’ll have any issues familiarizing yourself with it.
There are numerous other features, such as geofencing, tire pressure monitoring, and remote vehicle diagnostics. You can implement these to improve the efficiency of your fleet and respond to issues as fast as possible.
One thing that did disappoint me was the lack of self-help resources. There’s a knowledge base with a few articles, but these could be more informative.
Learn more about FleetGOPricing
Contact vendor for price Trial: No Free Plan: No
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Fleet Complete — Good for accurate regular inspections
Key Features
- Customizable inspection checklists
- Integrated Mechanic Portal
- Specialized mobile app for inspections
- Regulatory compliance tools
Pros
- Wide set of features
- Fast inspections
Cons
- May not suit small businesses
- No free trial or free plan
Fleet Complete’s business management tools are designed for fleet-owning businesses, and they include a dedicated vehicle inspection app.
Why I picked Fleet Complete: For me, Fleet Complete is an attractive choice because its vehicle management solution enables you to complete fast, accurate inspections using customizable checklists. Plus, the software can help you streamline daily or other regular inspections across your business.
Additionally, if any problems arise during inspections, you can view and manage them through the mobile and web-based Mechanic Portal. Fleet Complete also includes tools to help you maintain regulatory compliance.
There’s little not to like about Fleet Complete, but I could see the number of available features becoming quite overwhelming for some users—especially small businesses.
Learn more about Fleet CompletePricing
Contact vendor for price Trial: No Free Plan: No
Compare the Best Vehicle Inspection Apps
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Start for free
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $299/location/month
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Starts at $5/vehicle/month
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Starts at $19/user/month
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Contact vendor for price
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Contact vendor for price
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| Free Trial |
yes
14-day
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14-day
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yes
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no
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yes
Free Up to 10 users
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yes
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Best all-in-one vehicle inspection app
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Good for managing inspections for larger fleets
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Good for fast, paperless inspections
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Good for creating custom checklists
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Good for growing fleets
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Good for accurate regular inspections
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| Available on |
What Are Vehicle Inspection Apps?
Vehicle inspection apps are digital tools that streamline the vehicle inspection process. They offer features such as customizable inspection checklists, vehicle profiles, and real-time monitoring.
At its core, digital vehicle inspection software is designed to save time and store your vehicle checks in a single central database. This enables you to generate reports and make decisions based on accurate data.
Companies use vehicle inspection apps to improve fleet efficiency, ensure vehicles are safe, and reduce the risk of accidents.
How Do Vehicle Inspection Apps Work?
Digital vehicle inspection apps work by offering tools that make it easy to manage vehicle inspections within your business.
For starters, you can create digital vehicle inspection checklists for your employees to fill out, reducing the need for paper forms. Most platforms have a mobile app so your workers can tick off checklists on the go. The best apps, though, will let your workers upload photos, add GPS coordinates and timestamps, and include comments and digital signatures to vehicle inspection reports.
You’ll be able to set alerts to ensure inspections are completed when required, and you can view the status of inspections in real time. Some platforms also offer task management tools so you can assign duties to address inspection-related issues and take action on repairs and maintenance.
In addition, most apps include data collection and analytics features you can use to identify inspection trends. You can then use this data to make informed decisions and improve the safety and performance of your vehicles.
The Benefits of Vehicle Inspection Apps
Enhanced fleet safety
Car inspection apps can help fleet managers like you improve fleet safety and reduce the risks of accidents. When completed correctly, vehicle inspection checklists enable you to identify small problems before they grow and cause a potentially dangerous situation.
Time savings
Using your mobile device to complete digital inspection checklists will help you save time and make everyday workflows more efficient.
For one, you and your team will be able to access checklists from your smartphones or tablets, which is fast and efficient. You’ll also avoid the hassle of printing paper checklists and spend less time completing other admin tasks, like asking for employees’ signatures on reports. This frees up your time so you can focus on actually completing inspections.
More efficient maintenance
By using a digital vehicle inspection app to complete regular inspections, you can collect valuable information about your fleet. This can provide insights into common problems, allowing you to implement solutions to reduce them.
You can also track and schedule maintenance tasks and repairs to ensure your fleet operates at peak performance. This reduces repair costs by lowering the risk of breakdowns and downtime.
Regulatory compliance
Many industries have specific regulations surrounding vehicle inspections and recordkeeping. Vehicle inspection software can help you comply with these regulations by keeping a clear record of vehicle checks and maintenance. Most platforms even let you generate reports including photos, videos, files, and other details that were attached to inspection checklists.
How Much Do Vehicle Inspection Apps Cost?
You’ll find a range of different price structures with vehicle inspection apps. FleetGO and Fleet Complete, for example, require you to speak to the sales team for pricing information. Driveroo is a pricey $299 per month, while SafetyCulture comes in at $24 per user per month.
A quick glance at Connecteam’s prices, however, shows it’s an extremely affordable option.
It starts at just $29 per month for up to 30 people, and you can add extra users for $0.50 each per month. There’s also a free-for-life Small Business Plan that supports up to 10 employees.
FAQs
Should I use a vehicle inspection app?
A vehicle inspection app can be useful if you’re required to undertake regular vehicle inspections. They can streamline the process, eliminate the need for paper forms, and ensure the vehicles in your fleet remain roadworthy and safe at all times.
What are the benefits of vehicle inspection apps?
Vehicle inspection apps like Connecteam will save you time by enabling you to complete inspections quickly and accurately via a mobile app. They also enable you to identify problems promptly, making repairs more efficient and ensuring you comply with relevant regulations.
Are vehicle inspection apps easy to use?
Good vehicle inspection apps are designed to save you time and money, and a key part of this is a user-friendly interface. With Connecteam, for example, you won’t have to learn any special skills, and the platform’s mobile app is intuitive and easy to get started with.
The Bottom Line on Vehicle Inspection Apps
Vehicle inspection apps help streamline workplace operations by making the inspection process faster and more efficient. They enable you to create custom checklists, store an accurate record of past and upcoming inspections and maintenance, and more.
However, not all vehicle inspection software is equal, which is why I put together this list of the top 6 programs on the market today.
To me, Connecteam stands out as the leading all-in-one vehicle inspection app. It boasts various useful tools—including customizable checklists, task management features, employee access controls, and an in-app chat. It’s also affordable for businesses of all sizes, with multiple pricing options to suit your budget.