Cleaning checklist apps help cleaning businesses stay organized and ensure quality service. From simple digital checklists to full-service field management solutions, there’s an option to fit every business and budget. Read my review of the top 5 cleaning checklist apps.
Cleaning professionals juggle multiple properties, shifting schedules, and varying client expectations—all while trying to maintain consistent quality across every job.
It’s easy to feel overwhelmed and forget cleaning tasks, but the right cleaning checklist app can help ensure you and your staff know exactly what each job requires.
Below, I compare the 5 best cleaning checklist apps and evaluate their key features.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best for cleaning checklist management and team coordination
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Good for janitorial bidding and cleaning task tracking
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Good for customizable digital cleaning checklists
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
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Tools considered
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Tools reviewed
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Best tools chosen
How I Chose the Best Cleaning Checklist App
Here are some key features I looked for when evaluating cleaning checklist apps:
Must-have features:
- Customizable checklists: I prioritized apps that let you create tailored cleaning protocols for different properties and client requirements.
- Checklist sharing: I looked for platforms that make sharing checklists quick and easy—for example, through functionality that sends checklists straight to workers’ mobile devices.
- Photo documentation: This is essential for providing visual proof of completed work.
- Attachments: You should be able to attach images, videos, spreadsheets, PDFs, and other files to checklist items.
- Task scheduling: Your ideal app will come with tools to create, assign, and track tasks. Tasks should function as checklists or with checklists. For example, the app might enable you to add checklists to tasks.
I also made sure the software is:
- User-friendly so professional cleaners can quickly learn and use the app on-site.
- Cost-effective with pricing that scales reasonably with team size.
- Performance-focused with built-in reporting.
- Accessible on multiple devices, including iOS and Android devices, plus desktops (in case you want to create the checklists using your computer).
Finally, I checked for features that make cleaning checklist apps exceptional:
- Geolocation tracking to verify staff are at the correct properties when completing checklists.
- Digital signatures for accountability and compliance.
- Ready-made templates to help you set up quickly.
- Mobile app notifications to keep teams coordinated.
The 5 Best Cleaning Checklist Apps of 2025
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Connecteam — Best for cleaning checklist management and team coordination
Key Features
Digital checklist and form creation
Customization options
Central knowledge base
Media functionality and eSignatures
Comprehensive task management
Task-specific communication
Pros
Easy to use
All-in-one solution
Affordable for businesses of all sizes
Great customer support
Cons
Needs internet or wifi access to work
Connecteam is a comprehensive workforce management app with tools for creating and managing cleaning checklists—plus many more.
Why I chose Connecteam: I love how small cleaning businesses can benefit from Connecteam’s free plan—but really, businesses of all sizes can benefit from Connecteam’s user-friendly digital checklists and related features.
Let’s explore what makes it stand out.
Custom digital checklists
With Connecteam, you can easily create detailed and flexible cleaning checklists and other digital forms. I like how you can have the choice to either opt for ready-made templates (like this checklist for house cleaners) or build them from scratch.
These are ideal for both simple jobs, like basic household chores, or more complex jobs, like spring cleaning—as you can break down tasks and attach photos and other documents to guide your cleaning teams’ progress.
The forms you create can even include conditional logic. For example, if a cleaner checks “No” to “Cleaned bedroom #2,” an additional required text field might ask them why they didn’t clean the bedroom (maybe it was locked). I think this feature is so cool.
One of my favorite features is the instant distribution system. You can roll out new or updated checklists across multiple locations with just a few clicks. There’s also the option to duplicate and modify existing checklists, which can save tons of time.
You can also share checklists with your colleagues via Connecteam’s built-in team chat, which supports group and 1-on-1 conversations.
Mobile-first task management
One standout feature is Connecteam’s mobile-first approach, which allows cleaning professionals to fill out checklists on their mobile devices while on-site. And with Connecteam’s task management tools, you can also create and assign tasks with just a few taps from anywhere. Tasks can include due dates, file attachments, location information, descriptions, and—most importantly—checklists.
You can set up automatic alerts notifying you or your staff of tasks to complete, and you can monitor task progress and request updates at any time. You can filter by team member, client, location, status, and more to get the details you need. Connecteam can even send you notifications when tasks are marked as complete.
Dedicated knowledge base
You can offer your team continuous access to the information they need by storing important documents in a secure company knowledge base. I like this feature, as it lets you store checklists, other documents, and client information, such as a client’s home routines or specific cleaning instructions.
You or your staff can search for and review documents or checklists in the knowledge base anytime, anywhere. And for sensitive files, you can set custom user access permissions so only the right people can view the documents.
Connecteam puts no limits on the size or number of documents you can store. Also, everything is synced to a highly secure private cloud, which means your data stays safe and employees always have access to the latest versions of files.
Location-based accountability
Another standout feature? Each checklist submission also includes location data, and when combined with photo evidence, you can feel confident knowing exactly what’s been done and where—and you can also send this information to your client if you wish.
The e-signature feature adds another layer of accountability. For instance, say you want to attach health and safety protocols or client-specific requirements to checklists. You can ask your cleaning crew to sign these documents before work or upon completion of work. This can help keep your staff safe and your clients happy—all while maintaining a compliance record.
And so much more!
There’s so much more to Connecteam beyond checklists that make it one of the best cleaning management apps. This includes everything job scheduling to time tracking to a directory.
Connecteam also offers a free for life plan – Try Connecteam here!
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
CleanGuru — Good for janitorial bidding and cleaning task tracking
Key Features
- Customizable mobile checklists
- Bidding tools
- Photo documentation
- Cleaning reports
Pros
- Mobile checklists to keep cleaners on track
- Customized bidding tools enhance accuracy
Cons
- Expensive for businesses with more than ten cleaners
- Requires extensive training for bidding tools
CleanGuru’s janitorial software tool allows you to add standard or custom tasks based on your business preferences. CleanGuru is a janitorial software tool designed to streamline bidding, scheduling, and quality control for cleaning businesses.
Why I chose CleanGuru: I like how it simplifies cleaning tasks management with easy-to-use mobile checklists and detailed proposals.
Simplified quality control with mobile checklists
CleanGuru’s mobile checklist function makes it easy for cleaning teams to follow and complete tasks directly from their phones, ensuring every visit meets quality standards. I find this is especially useful for managers, as they can review completed work in one handy report.
I also like how CleanGuru offers pre-loaded task lists tailored to specific cleaning jobs. There’s also a built-in photo feature for documenting progress or issues.
Customizable cleaning tasks for precise proposals
CleanGuru’s cleaning tasks feature allows janitorial businesses to create highly detailed and customized cleaning proposals. The software accounts for common items found in buildings, from breakroom tables and microwaves to toilets and sinks.
I appreciate how you can easily add specific cleaning tasks, such as sanitizing coffee stations or cleaning floor mats. These tasks can be directly added into the “Areas” tab during a bid walkthrough, which can help you make your proposal seamless.
I also like the ability to assign cleaning frequencies—so both the employees and the business know what’s being cleaned and how often.
Drawbacks
CleanGuru’s main drawback is its price structure, with most plans supporting only up to 10 cleaners. This can be restrictive to growing businesses needing to scale.
Also, CleanGuru’s bidding tools require a fair bit of training to use effectively, which may slow down onboarding for new users.
What users say about CleanGuru
The quick training videos kept us informed and able to use the product effectively. It was and still is very affordable!
This app selected photos as duplicates that weren’t duplicates. If I didn’t check, I would have deleted sooooo many photos that were not duplicates and I didn’t want to delete.
Read review on Apple Play Store.
Pricing
Starts at $59/month Trial: Yes — Yes; 30 days Free Plan: No
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Jotform — Good for customizable digital cleaning checklists
Key Features
- Customizable forms
- Template library
- Mobile data reporting
- Business app integrations
Pros
- Easy-to-use form builder with no coding required
- Versatile data collection which supports signatures and geolocation
Cons
- Some advanced features require a paid subscription
- Limitations on form design
Jotform is an online form builder tool that simplifies checklist creation, data collection and workflow automation for businesses of all sizes.
Why I chose Jotform: I like how easy it is to create, customize and track cleaning checklists in real time.
Customizable form builder and templates
One of Jotform’s standout features is the form builder, which lets you create professional cleaning checklists in minutes. I like how you can add your logo, choose front and colors, and customize forms to suit your needs. There are over 10,000 cost-free templates to choose from, including cleaning checklist and cleaning inspection reports.
Jotform boasts over 150 integrations, and I appreciate how you can automatically send completed checklists to your chosen CRMs or cloud storage apps—ensuring everything stays organized.
Mobile form management and data collection
With Jotform’s mobile forms, you can collect data anytime, anywhere—even offline. Jotform’s advanced form fields enable you to collect voice recordings, images, geolocation data, and e-signatures.
I like the instant push notifications, which can update you the moment employees submit a cleaning checklist. Plus, managers can assign forms and approvals to their team to ensure everyone stays on track and works towards the same goals.
Drawbacks
One limitation is Jotform’s lack of customization options—specifically for adding or adjusting images. This can make forms feel less visually engaging.
Jotform also has fairly tight restrictions on the number of users, even on its higher-tier plans. For example, the $99 Gold plan allows access for a single user only.
What users say about Jotform
I like the seemingly endless customizability of the platform and the forms created.
Sometimes integrations need to be relinked, approvals don’t always go through, or buttons that were there yesterday seem to disappear today.
Pricing
Starts at $34/month, for up to 25 Forms Trial: No Free Plan: Yes — Yes, up to 5 Forms
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UpKeep — Good for maintenance and facility cleaning management
Available on
- Web
- iOS
- Android
- Windows
Key Features
- AI checklist generator
- Maintenance reporting and analytics
- Preventive maintenance program
- Automated maintenance scheduling
Pros
- Easy to use interface
- Free maintenance management courses
Cons
- Customizing checklists and workflows may take time
- For ongoing training, you must pay for premium support
UpKeep’s maintenance report offers business insights into reporting features such as status reports, work order status and work remaining. UpKeep is a CMMS solution that provides maintenance teams with the tools and data they need to optimize operations and improve efficiency.
Why I chose UpKeep: It simplifies facility cleaning and maintenance management with AI-generated checklists tailored to specific industries.
AI-powered checklist generator
One feature I thought stood out was the AI-powered checklist generator, which creates a cleaning checklist for any industry or asset type in just a few clicks. You simply select your checklist type, frequency, industry, and asset type, and UpKeep automatically generates a tailored checklist.
I appreciate how quickly this tool works, and you can also easily download your chosen checklist as a PDF or CSV file. You can then share it with your team and customize it as you see fit.
Efficient preventive maintenance program
With UpKeep’s preventive maintenance program, you can create preventive maintenance checklists and automate recurring jobs based on set schedules.
You can also set alerts for specific tasks, such as ordering cleaning supplies.
Drawbacks
While UpKeep is popular, it has downsides. For instance, AI-generated checklists must be reviewed for any errors, revised, and more—a process that isn’t necessarily quicker than creating your own checklists.
Plus, its pricing can add up quickly, especially for advanced options such as premium support and ongoing training.
What users say about UpKeep
Using UpKeep is easy and comes with great asset management features.
We are dealing with a lot of technical issues on a regular basis.
Pricing
Starts at $20 per month per user Trial: Yes Free Plan: No
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Jobber — Good for job scheduling and client management in cleaning services
Key Features
- Mobile checklist creation
- Automated client communication
- Dedicated client portal
- Media functionality
Pros
- GPS tracking capabilities
- Accessible and user-friendly dashboard
Cons
- Lacks advanced reporting features
- Limited customization options
Jobber is a field service management platform that helps small and medium-sized businesses with checklist creation, task assignments, and team scheduling.
Why I chose Jobber: It offers an easy-to-use client portal, customizable checklists, and streamlined job management for field service businesses.
Mobile-friendly checklists for quality service
Jobber offers a range of checklists, including customizable job forms, which can be used to keep track of jobs. I also like how you can share your checklists with clients after the job is done to confirm the work’s been completed.
Jobber also provides service authorization forms you can use to document approvals and service details, plus site inspection forms to help you log safety inspections and track chemicals used on the job.
Convenient client portal for a seamless service
Customers can request work and more from the client portal. I like how this lets clients quickly get the services they need without back-and-forth calls or emails—plus, their requests can inform your checklists.
Drawbacks
Jobber excels at maintenance and client management, but it isn’t an all-in-one solution for cleaning services businesses that want additional employee management and communication tools, such as an internal chat or knowledge base.
It also lacks advanced reporting features compared with other cleaning checklist apps, so it may not be suited to businesses that require in-depth analytics.
What users say about Jobber
Organize jobs and easy for the crew to stay on the same page. We also love the reviews add on.
I wish there was more robust reporting.
Pricing
Starts at $40/month, for 1 user only Trial: Yes — 14-day Free Plan: No
Compare the Best Cleaning Checklist Apps
| Topic |
Start for free
|
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|
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|---|---|---|---|---|---|
| Reviews |
 |
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $59/month
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Starts at $34/month, for up to 25 Forms
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Starts at $20 per month per user
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Starts at $40/month, for 1 user only
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| Free Trial |
yes
14-day
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yes
Yes; 30 days
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no
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yes
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yes
14-day
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| Free Plan |
yes
Free Up to 10 users
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no
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yes
Yes, up to 5 Forms
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no
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no
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| Use cases |
Best for cleaning checklist management and team coordination
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Good for janitorial bidding and cleaning task tracking
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Good for customizable digital cleaning checklists
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Good for maintenance and facility cleaning management
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Good for job scheduling and client management in cleaning services
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| Available on |
Web, iOS, Android, Windows
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What Is a Cleaning Checklist App?
A cleaning checklist app is a mobile or web application designed to help individuals or organizations create, manage, and track cleaning tasks and routines.
These platforms offer a way to create custom checklists or use pre-made lists so users can see what they must do and check off items as they go without forgetting tasks. Some cleaning checklist apps also have tools for team communication, task management, and checklist progress tracking.
Overall, these apps help ensure efficiency and organization in various settings and can be a valuable tool for cleaning service business owners.
How Do Cleaning Checklist Apps for Cleaning Services Work?
A cleaning checklist app replaces the clipboard with a digital to-do list and task tracking to help cleaning businesses run more efficiently. Some apps have standard cleaning checklists built-in, and many include templates or allow you to create your own from scratch.
Once you’ve created a checklist, you can share it with your team members. You’ll do this either by triggering a function that sends a checklist directly to workers’ devices or by sharing it via an in-app chat feature.
Employees can access checklists from their mobile devices to follow along with instructions while they work. They can mark items off as they go, and with some apps, they can add photo evidence and signatures for completion as needed.
Managers like you can track workers’ progress as they work through checklists. Top software options will enable you to reach out to employees for status updates and address any delays or discrepancies as soon as they emerge.
The Benefits of Cleaning Checklist Apps
Improve efficiency and accuracy
These apps can turn your cleaning routines into fine-tuned step by step processes. They prevent your cleaning crew from feeling overwhelmed while ensuring they’re working efficiently and productively. Since all relevant details and instructions are on each checklist, your workers won’t have to waste time figuring out which task to do next, and you can rest assured that your team performs each task correctly.
Some apps even make the cleaning process interactive and enjoyable, which turns cleaning into a game of sorts. This enhances employee engagement, helps them stay motivated, and can lead to higher productivity as tasks become more rewarding and fun.
Enhance client satisfaction
Cleaning checklist apps help ensure that cleaning tasks are consistent across different jobs and locations. This reduces the likelihood of missed tasks and improves client satisfaction.
In addition to creating standard operating procedures for general cleaning jobs, you can use these apps to create custom lists for clients with unique preferences or special requests.
Ensure accountability among staff
Cleaning checklist apps help hold team members accountable by providing a clear record of required tasks and when they must be completed. This encourages employees to perform their work correctly and efficiently.
With some apps, you can even ask your staff to upload photos and add digital signatures to checklists, further promoting a sense of responsibility.
How Much Do Cleaning Checklist Apps Cost?
The costs of cleaning checklist apps vary depending on the features they offer and the needs they address.
Many house cleaning checklist apps have free basic versions. These often offer in-app purchases to customize the app or add additional home cleaning features. Additionally, some apps that are more catered to large businesses—including commercial cleaning apps—have next-tier or premium versions that cost as little as $5 per month.
You can expect to pay more for apps like Jotform and CleanGuru, which have more features and are targeted toward larger businesses. For Jotform, you can expect to pay up to $99/month, while CleanGuru starts at $105/month.
Connecteam has various features in addition to checklists, but it’s much more affordable than other platforms—and it’s great for various kinds of cleaning businesses. Our Small Business Plan is 100% free for life for up to 10 users. And for larger teams of up to 30 users, plans start at just $29 per month—plus only $0.50 monthly for each additional user.
FAQs
A cleaning checklist is a list containing cleaning tasks (checklist items) that helps you complete cleaning tasks thoroughly and systematically. For example, a decluttering checklist might include steps for getting rid of items (like old medicine prescriptions), wiping down cleared surfaces (like medicine cabinets), and organizing remaining items neatly—which can help ensure a clutter-free space.
You can find free cleaning apps in your preferred app store. These apps can help you with house cleaning schedules and cleaning checklist creation. Connecteam, for instance, is free forever for up to 10 users. Many small cleaning companies love this app, as it includes powerful task management and checklist features.
While you can track cleaning tasks using old-school methods like pen and paper, using a cleaning checklist app like Connecteam is the best way to stay organized and efficient. These apps can help you create to-do lists, monitor task progress, and more.
The Bottom Line on Cleaning Checklist Apps
Cleaning checklist apps can help you streamline your business operations, improve quality control, and enhance client satisfaction.
As you’ve seen on my list above, there are many options out there, and some are less suitable for businesses and geared more toward freelance cleaners or families wanting to organize their weekly chores.
For cleaning service businesses of all sizes, Connecteam is the best checklist app on the market. It offers customizable digital checklists, task management tools, and various other features to keep your organization running smoothly.
