Cleaning checklist apps can help cleaning businesses streamline their operations by creating digital checklists for employees to follow when completing tasks. This helps cleaning teams complete work more efficiently and consistently. I compare the 6 best cleaning checklist apps so you can determine which is right for your needs.
Cleaning services business owners and managers know firsthand the value of completing a job efficiently with every visit. Your team takes pride in providing clients with sparkling clean spaces, but achieving this consistently can be a challenge.
That’s where cleaning checklist apps come in. These apps help simplify your processes and elevate your services by giving employees a digital checklist to follow when completing cleaning jobs.
There are a lot of great checklist tools out there, but researching them all can be time-consuming and tedious. In this article, I take at 6 of the best cleaning checklist apps and discuss the features to look for when choosing one for your business.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one cleaning checklist app for cleaning services
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Good for small and medium-sized businesses
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Good for freelance cleaners
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
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chosen
How I Chose the Best Cleaning Checklist App
Are you wondering how I selected the best cleaning checklist app? To start, I created a long list of the most popular cleaning checklist apps with positive user ratings and a good amount of features. From there, I dug into the details of each app, using the selection criteria below as my lens.
I was able to compare each cleaning checklist app against the others on my list systematically. These criteria also helped me pinpoint the apps that offer the best value to users.
Must-have core features
Here are some of the top features I looked for when researching cleaning checklist apps:
- Checklist Customization: Apps should allow users to create and customize cleaning checklists to match specific needs and spaces.
- Task Scheduling and Reminders: Your ideal app will come with tools to create, assign, and track tasks to completion. It should also allow you to use these functions seamlessly with checklists—for example, by adding checklists to tasks.
- Photo Attachments: Lets you add photos to your checklists to give employees clearer instructions, and enables employees to share photos with you when they finish. With Connecteam, for example, users can directly add images and file attachments to checklists.
Then, I checked for more specific features that make a really great cleaning checklist app, including:
- Checklist sharing: Find a platform that makes sharing checklists quick and easy. This can be either through functionality that sends checklists straight to workers’ mobile devices or a built-in communication tool where you can share checklists directly with team members. With Connecteam, for instance, you get both.
- Templates: The best platforms, like Connecteam, will also offer various templates to speed up checklist creation.
- Digital signatures: Prioritize software that lets you require workers to sign off on checklists after completing them. This functionality increases accountability across your team and can support compliance with laws and regulations.
- Geolocation: Some apps, including Connecteam, collect geolocation information as workers tick off checklist items and submit completed checklists. This can help your employees feel even more accountable for their work.
- Offline access: Some systems allow users to download and access checklists even when they aren’t connected to the internet. This can be especially helpful when a job site doesn’t have Wi-Fi or there’s spotty service in the surrounding area.
The 6 Best Cleaning Checklist Apps of 2024
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Connecteam — Best all-in-one cleaning checklist app for cleaning services
Key Features
Digital checklist and form creation
Customization options
Secure central knowledge base
Media functionality and eSignatures
Comprehensive task management
Task-specific communication
Pros
Easy to use
All-in-one solution
Affordable for businesses of all sizes
Great customer support
Cons
Needs internet or wifi access to work
Connecteam is a comprehensive workforce management app with tools for creating and managing cleaning checklists—plus many more.
Why I chose Connecteam: With Connecteam, you can create fully custom checklists and digital forms from scratch or using built-in templates.
Your checklists can detail safety procedures, document proper steps for particular cleaning jobs, and everything in between. You can even add supporting files to give workers extra guidance and create sub-groups within checklists to break up more complex steps. Plus, you can set deadlines for each checklist to ensure employees complete them on time.
As a manager, you can track real-time checklist progress from your mobile device. You’ll also receive instant notifications when workers have completed and submitted their checklists.
Improve accountability with photos, eSignatures, and geolocation functionality
In addition, you can require employees to upload photos—such as before-and-after pictures of a cleaning job—directly to checklists. This holds team members accountable for their work and helps ensure consistent quality across your workforce.
To boost accountability even further, you can request eSignatures from employees. They’ll provide digital signatures after completing checklists to verify their work.
Connecteam even has geolocation functionality that can record employees’ location as they tick off checklist items and submit them for your approval.
Easy checklist access for all your workers
Connecteam will send checklists straight to employees’ mobile devices or computers, and they can check them off on the go. You can also share checklists with your team members via Connecteam’s built-in team chat, which supports group and one-on-one conversations.
Robust task management features to keep your team working efficiently
Connecteam offers task management tools in addition to its checklist feature. Quickly create tasks, then assign them to relevant employees with just a few touches of your device. Tasks can include due dates, file attachments, location information, descriptions, and—most importantly—checklists.
Employees will receive automatic alerts notifying them of tasks to complete, and you can monitor task progress and request updates at any time. You can filter by team member, client, location, status, and more to get the details you need. Connecteam can even send you notifications when employees mark tasks as complete.
Moreover, Connecteam lets you set common tasks to recur daily, weekly, or monthly. You can also reuse checklists and include them in these recurring tasks. This way, your employees approach cleaning jobs correctly without any guesswork.
Alongside the task management tools are the task-specific communication channels. These enable you to communicate with your team members about individual tasks anywhere and anytime. Request updates, ask and answer questions, and check in on progress with ease!
Dedicated knowledge base to store checklists and other information
With Connecteam, you can offer your team continuous access to the information they need by storing your company documents in a secure knowledge base. Store organization-wide checklists, like safety checklists and standard operating procedures (SOPs), as well as important business documents like employee handbooks and company policies.
Employees can search for and review documents in the knowledge base anytime, anywhere. And for sensitive files, you can set custom user access permissions so only the right people can view the documents.Connecteam puts no limits on the size or number of documents you can store. Additionally, everything is synced to a highly secure private cloud, which means your data stays safe and employees always have access to the latest versions of files.
Connecteam also offers a free for life plan – Try Connecteam here!
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Jobber — Good for small and medium-sized businesses
Key Features
- Checklist creation
- Client communication and booking
- Media functionality
- Project management
Pros
- CRM tools
- Good customer support
Cons
- No offline functionality
- Limited customization options
Jobber is a home service management platform that helps small and medium-sized businesses with checklist creation, task assignments, and team scheduling. Jobber also focuses on customer relationship management (CRM) and client communication.
Why I chose Jobber: Managers can assign their teams jobs or tasks, and team members can view all relevant information like checklists, instructions, and photos from wherever they are. Employees can communicate with clients and send invoices from the app. Jobber also securely stores all past client communication threads and recurring tasks.
Jobber works as a cleaning checklist app, but it isn’t an all-in-one solution for cleaning services businesses that want additional employee management and communication tools.
Pricing
Starts at $40/month, for 1 user only Trial: Yes — 14-day Free Plan: No
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CleansterPro — Good for freelance cleaners
Available on
- iOS
- Android
Key Features
- To-do lists
- Payment portal
- Task categorization
- Recurring tasks
Pros
- In-app support tool
- Free solution
Cons
- Not built for businesses
- Some reviewers report poor user experiences
CleansterPro is a cleaning app for cleaning professionals and freelance cleaners. Users can download the app from the Google Play Store or Apple App Store to find cleaning jobs and start earning money for their services.
Why I chose CleansterPro: The app has pre-built to-do lists so cleaners can track progress, send status updates, and share before and after photos with clients. There’s also a payment portal for collecting and tracking earnings and a main dashboard to view all in-progress cleaning jobs.
An upside of CleansterPro is that it’s completely free to download and use. Unfortunately, however, many reviewers have noted that the app isn’t very user-friendly.
Pricing
Free Trial: No Free Plan: No
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Tody — Good for categorizing cleaning tasks
Available on
- iOS
- Android
Key Features
- Digital to-do lists
- Task categorization
- Notifications and reminders
- Progress tracking
Pros
- Easy to use
- Budget-friendly solution
Cons
- No media functionality
- Not built for cleaning businesses
Tody is a digital to-do list app for household chores and maintenance tasks. While Tody is built to help individuals organize their home cleaning processes, businesses offering cleaning services can use it as a checklist and task management app.
Why I chose Tody: With Tody, users can break tasks down, divide tasks by room, and spread cleaning tasks out weekly, monthly, or seasonally. The app aims to turn cleaning routines into a game by letting users check in and claim credit for their actions.
Common tasks are built into the basic version of the Tody app, and users can also add custom tasks. Those who opt for the premium version of Tody can schedule tasks by day of the week and sync tasks with other accounts.
Pricing
Starts at $9.99/user/month Trial: Yes Free Plan: Yes
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Homey
Homey — Good for rewarding cleaners
Available on
- iOS
- Android
Key Features
- Rewards management
- Task and checklist creation
- Smart notifications
- In-app chat
Pros
- Customizable
- Relatively intuitive
Cons
- Limited functionality for cleaning service businesses
- No offline access
Homey is a house cleaning app geared towards families wanting to distribute chores digitally and stay motivated to keep their homes clutter-free. The app allows users to create daily, weekly, or monthly recurring chores and assign them to other users.
Why I chose Homey: Though Homey’s target audience isn’t cleaning service businesses, it does have tools they can use. These include checklist and task management features, as well as a chat tool for reminders and progress updates. Business owners and managers can also use the rewards feature to recognize employees for completing cleaning tasks.
Additionally, users can find and comment on chores assigned to them. Admins can also require other users to upload photos to tasks.
Pricing
Starts at $4.99/month for Homey Unlimited Trial: Yes Free Plan: Yes
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Spotless
Spotless — Good for tracking checklist progress
Available on
- iOS
- Android
Key Features
- Digital checklists
- Task management
- Automated reminders
- Progress tracking
Pros
- Sleek interface
- Easy to use
Cons
- Limited feature set
- No cloud connectivity
Spotless is a house cleaning checklist app that helps users create lists and track tasks. Like Tody and Homey, Spotless is geared more toward individuals and families personal use, but it’s also useful for cleaning services businesses.
Why I chose Spotless: Users can check items off digital to-do lists as they work. Spotless keeps track of when users last completed chores so they can easily see what to do and when. The app also sends automated reminders and notifications about tasks.
Overall, Spotless is a simple platform that’s easy to use. However, it lacks some of the other features cleaning service businesses might need to streamline daily operations.
Pricing
Free Trial: No Free Plan: No
Compare the Best Cleaning Checklist Apps
| Topic |
Start for free
|
|
|
|
Homey | Spotless |
|---|---|---|---|---|---|---|
| Reviews |
  |
|
N/A
|
N/A
|
N/A
|
N/A
|
| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $40/month, for 1 user only
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Free
|
Starts at $9.99/user/month
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Starts at $4.99/month for Homey Unlimited
|
Free
|
| Free Trial |
yes
14-day
|
yes
14-day
|
no
|
yes
|
yes
|
no
|
| Free Plan |
yes
Free Up to 10 users
|
no
|
no
|
yes
|
yes
|
no
|
| Use cases |
Best all-in-one cleaning checklist app for cleaning services
|
Good for small and medium-sized businesses
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Good for freelance cleaners
|
Good for categorizing cleaning tasks
|
Good for rewarding cleaners
|
Good for tracking checklist progress
|
| Available on |
iOS, Android
|
iOS, Android
|
iOS, Android
|
iOS, Android
|
What Is a Cleaning Checklist App?
A cleaning checklist app is a mobile or web application designed to help individuals or organizations create, manage, and track cleaning tasks and routines.
These platforms offer a way to create custom checklists or use pre-made lists so users can see what they must do and check off items as they go without forgetting tasks. Some cleaning checklist apps also have tools for team communication, task management, and checklist progress tracking.
Overall, these apps help ensure efficiency and organization in various settings and can be a valuable tool for cleaning service business owners.
How Do Cleaning Checklist Apps for Cleaning Services Work?
A cleaning checklist app replaces the clipboard with a digital to-do list and task tracking to help cleaning businesses run more efficiently. Some apps have standard cleaning checklists built-in, and many include templates or allow you to create your own from scratch.
Once you’ve created a checklist, you can share it with your team members. You’ll do this either by triggering a function that sends a checklist directly to workers’ devices or by sharing it via an in-app chat feature.
Employees can access checklists from their mobile devices to follow along with instructions while they work. They can mark items off as they go, and with some apps, they can add photo evidence and signatures for completion as needed.
Managers like you can track workers’ progress as they work through checklists. Top software options will enable you to reach out to employees for status updates and address any delays or discrepancies as soon as they emerge.
The Benefits of Cleaning Checklist Apps
Improve efficiency and accuracy
These apps can turn your cleaning routines into fine-tuned processes that keep your team efficient and productive. Since all relevant details and instructions are on each checklist, your workers won’t have to waste time figuring out which task to do next, and you can rest assured that your team performs each task correctly.
Enhance client satisfaction
Cleaning checklist apps help ensure that cleaning tasks are consistent across different jobs and locations. This reduces the likelihood of missed tasks and improves client satisfaction.
In addition to creating standard operating procedures for general cleaning jobs, you can use these apps to create custom lists for clients with unique preferences or special requests.
Ensure accountability among staff
Cleaning checklist apps help hold team members accountable by providing a clear record of required tasks and when they must be completed. This encourages employees to perform their work correctly and efficiently.
With some apps, you can even ask your staff to upload photos and add digital signatures to checklists, further promoting a sense of responsibility.
How Much Do Cleaning Checklist Apps Cost?
The costs of cleaning checklist apps vary depending on the features they offer and the needs they address.
Many cleaning checklist apps have free basic versions. These often offer in-app purchases to customize the app or add additional features. Additionally, some apps have next-tier or premium versions that cost as little as $5 per month.
You can expect to pay more for apps like Jobber, which have more features and are targeted toward businesses. These apps can cost as much as $70 per month.
Connecteam has various features in addition to checklists, but it’s much more affordable than other platforms. Our Small Business Plan is 100% free for life for up to 10 users. And for larger teams of up to 30 users, plans start at just $29 per month—plus only $0.50 monthly for each additional user.
FAQs
Is there a free app for house cleaning schedules?
Many free apps can help you with house cleaning schedules and cleaning checklist creation. Connecteam, for instance, is free forever for up to 10 users and includes powerful task management and checklist features.
How do I track cleaning tasks?
While you can track cleaning tasks using old-school methods like pen and paper, using a cleaning checklist app like Connecteam is the best way to stay organized and efficient. These apps can help you create to-do lists, monitor task progress, and more.
The Bottom Line on Cleaning Checklist Apps
Cleaning checklist apps can help you streamline your business operations, improve quality control, and enhance client satisfaction.
As you’ve seen on my list above, there are many options out there, and some are less suitable for businesses and geared more toward freelance cleaners or families wanting to organize their weekly chores.
For cleaning service businesses of all sizes, Connecteam is the best checklist app on the market. It offers customizable digital checklists, task management tools, and various other features to keep your organization running smoothly.