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New Employee Welcome Email Template

The new employee welcome email helps you welcome new hires to the company.

New employee welcome email template - mobile view

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Set the tone for your new employee with a special new employee welcome email. The new hire should feel comfortable and prepared when starting their first day! You want them to be able to go home and brag to friends and family that he/she had an amazing first day – that’s the goal. Have the HR team or hiring manager create the new employee welcome email before beginning their first day.

What to include in the new hire welcome email?

If you really want to go above and beyond, be sure to include the following bits of information about the new employee in the new hire welcome email:

  • The new employee’s name
  • Their job title and what their role will be
  • What date they are starting and at what location (city, floor number, etc.)
  • Include who the new employee’s mentor is
  • Background information such as their college degree, where they worked before, what their experience is, etc.
  • Add a few sentences about their personal life, like if they’re married or in a relationship, what city they live in, if they have kids or a pet, their favorite food and pastimes, etc.
  • A photo of the new employee

Encourage the rest of your employees to reply to the new hire welcome email welcoming the new hire!

New Employee Welcome Email Template

Dear Staff,

We are really excited to welcome our newest recruit, Jane Doe! Jane is joining ABC Tech to fill our open position in the sales department. Her first day is April 1, 2019.

Jane has worked for five years in the sales field for two different employers so far. She is excited about our new approach that involves her early involvement in product development, something she believes will take us to the next level.

We are so excited to welcome her to the ABC Tech family. If you see Jane in the building, be sure to welcome her; I’ve attached her picture so you can recognize and greet her!

For the first few weeks, Jane will be participating in the company’s onboarding process. Her new employee mentor is Sam Smith, so if you have questions or need to meet with Jane, make sure to speak with Sam first.

She has a lot to share with her new coworkers as she loves going to the beach, trying new recipes and watching Game of Thrones. Chat with her about any of these fun topics during lunch!

Thanks for joining me in welcoming Jane to the ABC Tech family!


Rory Gilmore

Department Manager

By sending out a new hire welcome email before your new employees arrives on their first day helps them feel special and important – and that’s exactly what you want before your new hire dives right in.

Related Templates:

Go through the New Hire Checklist with our free template

Download our free On-boarding checklist for a smooth training process

Choose Connecteam for all your onboarding needs

Build up your internal communication and employee engagement in a click with Connecteam. When you have efficient communication, from an employee’s first day to their last, you experience more productivity, more engagement, will avoid employee confusion, and will see a decrease in turnover. Sounds too good to be true? With Connecteam, this is a reachable reality.

Don’t just send a message whenever you want, instead you need to deliver constant, up-to-date and open communication in order to truly energize your employees. Be sure to include all relevant employees in your messages – from company announcements to birthday wishes to fun work outings to employee of the month and so on. Nothing is too big or too small when it comes to internal communication.

Additionally, send surveys or utilize a suggestion box to gage how your employees are feeling. It is incredibly important to gain and evaluate valuable feedback from your employees , this way managers can adjust their needs to increase motivation. With Connecteam, it’s easy to foster open communication so your employees feel personal value and you see what a positive effect this has on their daily performance and their engagement levels.

The days of complex and expensive courses for online employee training is a thing of the past. With Connecteam, all training is done straight from the mobile app so it’s easy to use and allows for quick interaction. When your onboarding process is automated, everything just becomes so much easier. All training material can be divided into sections or chapters, course completion is visual so employees can easily monitor their progress. With continuous training capabilities, employees can pick courses up where they last left off.

You can easily add existing documents, PDF and media files, and web-services like YouTube, Dropbox, Google Drive or your company website. Set up a quiz to ensure your employees understand the content covered. With Connecteam’s Library feature, employees can access employee handbook, company policies, catalogs and menus, sales tips, and more – plus the Library is available at any time. Send surveys to gage how training is going, from the first day to the first week to the first month and so on.

As a manager, you have access to the admin dashboard so it’s convenient to monitor app activity and training progress. Quickly analyze a user’s course completion status, view overall progress or per item, deliver focused push notifications, and more. Create surveys to evaluate training needs, success, and overall employee sentiment, or use the Suggestion Box to receive feedback on a routine basis.

With Connecteam, it’s never been easier to onboard your employees. Start for free now!

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