From onboarding forms to certifications, manage employee documents and collect e-signatures in one secure place
All employee documents, collected, signed, and organized
- No credit card needed
- Best ease of use
Trusted by Over 80,000 Companies Worldwide
Learn about Documents in 2 minutes
New hire documents, complete from day one
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Quickly collect contracts, governmental forms, bank details, and employee documentation
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Let employees fill out and e-sign required paperwork right on their phone
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Guide new hires through a structured onboarding process
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Track progress with a clear overview for both you and your hires
Your digital file cabinet
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Store all employee records in one secure hub
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Organize files by employee, role, or document type
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Easily find and download documents whenever needed
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Have a full audit trail of signed files, sealed and tamper-proof
Ditch the paperwork and keep every document organized and accessible anytime, anywhere.
Stay on top of compliance
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Track expiration dates and document status across your workforce
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Ensure employee licenses and certifications are valid
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Prevent compliance gaps that expose your business to legal risk or fines
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Maintain clear records for audits and regulatory inspections
A BIG deal for small businesses
Connecteam is 100% free for up to 10 users!
How our features work together
About the Connecteam Documents feature
Yes. Connecteam E-Sign creates legally binding electronic signatures and provides an audit-ready record for every signed document, including time and date stamps, signer identity validation, and a complete audit trail.
A full, tamper-proof history of the signing process — who received the document, when it was opened, viewed, signed (or declined), along with time and date stamps and version history.
Yes. Employees can review the document, complete required fields, and sign with one tap — directly from the Connecteam mobile app. They can also download their signed copy at any time.
Yes. Assign documents to individuals or smart groups so the right employees automatically receive the right documents.
Yes. Track document status in real time (including whether it has been opened), send reminders, and approve or reject submissions when needed.
We know the importance of employee privacy in your company. That’s why you can decide who can view specific documents or employee details. Access is managed through the Permissions Center, so only the relevant managers or admins can view them.
No. Once signed, documents are sealed and cannot be edited, protecting compliance and ensuring record integrity.
We support all types of business needs, from small businesses to large-scale enterprises. You can upload, store, and manage unlimited documents, including signed documents.
No. You can send documents to as many employees as needed simultaneously. Admins can assign documents individually or distribute them to groups, departments, or the entire team in just a few clicks.
Once a document is signed, it is automatically saved in the employee’s file and marked as completed. The system records the signature with a timestamp and audit trail, ensuring the document is securely stored and fully compliant.
Admins can track the status of every document in real time, including whether it has been signed. This visibility helps managers follow up with employees who still need to complete their documents.
Connecteam automatically sends alerts when documents, licenses, or certifications are about to expire. Admins receive notifications so they can request updated files and ensure employee records remain compliant and up to date.
Yes. Admins can upload documents directly to an employee’s profile when needed. This is useful when employees provide documents offline or when HR needs to add records manually to keep employee files complete.
Connecteam’s HR and Skills Hub is the best solution for managing non-desk teams of all industries. It’s the best way to keep track of important employee documents, manage employee time off, onboard and train your staff, streamline communication, and ensure compliance. Create customized onboarding and training courses for every position in your company and monitor employee progress as they complete their training from their mobile devices. You can even add quizzes to test their knowledge along the way. Easily keep track of every employee’s journey while working in your company with the timeline feature, which displays important events and course statuses as well as when they were completed. You can also recognize and reward employees for a job well done, celebrate achievements, and show employee appreciation with customizable, digital badges and gift cards to their favorite retailers.