Stop spending hours every month reviewing your employees’ timesheets. Pick one of the timesheet software solutions below to do the heavy lifting.
Let’s be real here. You’ve already had countless headaches from constantly filling in paper timesheets. Either that, or you already use timesheet software, and you’re looking for an upgrade.
Either way, there are so many timesheet software solutions to choose one. Many claim to make your time tracking, payroll, billing, and invoicing so much easier. Some succeed, while others don’t.
You might also need a tool to schedule your employees more efficiently. Or, maybe you’re struggling to reach them because they work across many locations. There must be online timesheet software that solves these problems too, right?
We’ve saved you some time. After reading this, you’ll know exactly which timesheet software best fits your business’s needs.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one timesheet software
Learn more -
Good for client service businesses
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Good for consultants and freelancers
What to Look For in a What to Look for in Timesheet Software
Some crucial things to consider when choosing the right timesheet system include:
- Mobile app access: Employees can use a mobile app to clock in and out, either from a job location or on the go.
- Time tracking: Keep track of time spent on jobs, clients, locations, use of equipment, and other metrics.
- Timesheet management: Either manually entering or automatically converting work hours into timesheets for payroll.
- Employee review: Let employees review their timesheets themselves. For example, adding times and details after completing their shift.
- Billing capabilities: The ability to bill staff time to clients.
- Invoicing and payments: Invoicing customers from any location and performing payment transactions.
- Third-party integrations: Does the software need to integrate with other applications? Do you need an all-in-one solution? Or is the software good enough by itself?
With these factors in mind, check out the best online timesheet software solutions below. See which one ticks the most boxes for your business’s needs.
The 10 Best What to Look for in Timesheet Softwares of 2023
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Best all-in-one timesheet software
Available on
- Web
- iOS
- Android
Connecteam is #1 on this list, not just because it’s a timesheet software…but because it’s so much more. This all-in-one, employee management app makes the whole time-tracking process smooth and painless.
With Connecteam’s online timesheet software, you can:
- Give your team a simple employee time clock app to clock in and out from.
- Track total time spent on jobs, locations, clients, and more.
- Prevent time theft and buddy punching with virtual geofences, so employees only clock in from the correct site.
- Track employees’ whereabouts with live GPS tracking.
- Guarantee employees aren’t working more than they should with overtime, double-time, and even daily limit alerts.
- Convert work hours into organized timesheets and instantly spot errors or discrepancies.
- Stop chasing employees to review their timesheets with payroll periods and automated reminders.
- Lock timesheets in time for payroll before smoothly exporting to Quickbooks Online or Gusto.
Both small businesses and large organizations can handle every area of business with Connecteam’s three unique hubs. These are:
- Operations: Give employees easy access to their shift schedule (which they can clock in from). Make workflows instant with digital tasks, forms, and checklists.
- Employee Communication: Help teams connect through 1:1 or group chats, keep everyone aligned with important updates, and make employees’ voices heard with digital surveys.
- HR & People Management: Make employee training straightforward, test skills and knowledge with customizable quizzes, and recognize and reward hard work.
Key Features
- Employee time clock
- GPS tracking technology
- Overtime/double-time/daily limitation alerts
- Fully customizable timesheets
- Timesheet locking
- Integration with Quickbooks and Gusto
Pros
- All-in-one software
- Attractive and easy to use
- Affordable solution
- Excellent customer support
Cons
- Integrations in development
Pricing
Starts at just $29/month for the first 30 users Free 14-day trial Free plan available
14-day free trial, no credit card required
Start your free trial -
Good for: Client service businesses
Available on
- Web
- iOS
- Android
- Windows
- Mac
Harvest’s timesheet software solution has a light range of helpful time tracking app capabilities. A simple user interface allows managers to easily log work hours, track expenses accurately, and make quick invoices.
With Harvest, users can track project time, tasks, and clients, as well as analyze time data for billable hours (and non-billable). One of the software’s most significant pros is how many other apps it can integrate seamlessly. These include accounting software, CRM software, communication apps, and more.
If you’re looking for a tool that handles the time-tracking side of business exceptionally well, then Harvest is an ideal solution. But you may also need a wider range of features to manage other business areas. Other apps on this list (like Connecteam) could be a better business fit.
Learn more about HarvestKey Features
- Attendance tracking
- Alerts/notifications
- Mobile time tracking
- Timesheet management
Pros
- Wide range of third-party integrations
- Attractive and easy to use
Cons
- Only includes time tracking features
- Doesn't support sub-tasks
Pricing
Pro plan costs $10.80 per seat/month. Free trial available: Yes Free plan: Yes
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Good for: Consultants and freelancers
Available on
- Web
- iOS
- Android
- Windows
- Mac
Toggl Track’s cloud-based online timesheet software solution is for big and small teams. This app might suit you more if you want to improve reporting, time tracking, and workflow management. With the ability to export timesheets in a few clicks, Toggl quickly boosts team productivity.
Many have commented on how useful it is to add tags to time entries to classify projects. Timesheets are well-presented and provide a detailed view of work activities. Toggl Track is a great add-on tool for time-tracking, integrating with various project and team management tools. It also integrates with productivity software such as Asana, Scoro, and Trello.
As for downsides, some have commented on how the software can be prone to bugs. It’s also one of the more expensive solutions on this list.
Learn more about Toggl TrackKey Features
- Time tracker
- Timesheet management
- Alerts/notifications
- Payroll Management
Pros
- Simple to use
- Many third-party integrations
Cons
- Prone to bugs
- Expensive solution
Pricing
Plans start at $9/user per month. Free trial available: Yes Free plan: Yes
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Good for: Team collaboration
Available on
- Web
- iOS
- Android
Zoho Projects makes it easy to calculate timesheets, export them, and streamline projects.
With this timesheet software, managers get the start and end date of tasks automatically recorded. They can create invoices, log down work hours for each employee, bill customers, and more.
Zoho Projects also includes tools for other business areas. These include customer relationship management, admin, and recruitment.
Some users regard Zoho Projects’ user interface as unattractive and difficult to use. Also, its wide range of features can be overwhelming and confusing for some users. Some ran into the problem of archiving tasks before logging the hours into their timesheets.
Learn more about Zoho ProjectsKey Features
- Alerts/notifications
- Time tracking
- Vacation/leaving tracking
- Overtime calculation
Pros
- Great for time tracking
- Wide range of features
Cons
- Difficult for many customers to use
- Includes too many features for some users
Pricing
Premium plan starts at $4 per user/month. Free trial available: Yes Free plan: Yes
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Good for: Reducing costs
Available on
- Web
- iOS
- Android
- Windows
- Mac
With ClickTime, managers can view project budgets and keep timesheets accurate. This online timesheet software is great for time management and tracking billable hours.
Some of ClickTime’s standout features include the ability to analyze projects’ costs and profits. Users can also predict the time needed for specific tasks. ClickTime’s one of the best timesheet software for gathering insights into how employees spend their time.
Many users have praised ClickTime’s e-signature capability, mainly because it meets the requirements of various state and federal regs. But improvements could be made to the software’s minimum hour per day/week settings.
Learn more about ClickTimeKey Features
- Mobile time tracking
- Overtime/vacations
- Leave tracking
- Timesheet management
Pros
- Includes e-signatures
- Good customer service
Cons
- Timesheet settings could be improved
- Has a steep learning curve
Pricing
Starter plan costs $9 per user/month. Free trial available: Yes Free plan: Yes
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Good for: Field service businesses
Available on
- Web
- iOS
- Windows
- Android
- Mac
When it comes to paying employees for completed work, managers can do a lot worse than Hubstaff. This tool offers much more than strictly timesheet management, mainly due to its 30+ software integrations.
Hubstaff offers various features for employee monitoring, workforce management, and project planning. For the latter, it’s possible to measure activity levels and track employees’ productivity.
While users generally praise the software’s ease of use, some have taken issue with the timesheet functionality. Toggling from current timesheets to older ones is especially tricky.
Learn more about HubstaffKey Features
- Alerts/notifications
- Mobile time tracking
- Overtime/vacation/leaving tracking
- Payroll management
Pros
- Includes many third-party integrations
- Wide range of features
Cons
- Timesheets are prone to bugs
- Can be difficult to use at times
Pricing
Plans start $7/user per month with a minimum of 2 users. Free trial: 14-day free trial Free plan: Yes, for 1 user.
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Good for: Nonprofits
Available on
- Web
Timesheets.com’s easy-to-use software simplifies time tracking and data entry. It’s also possible to set different bill rates for each employee and get reports.
This online timesheet software has all the features you’d expect. These include expense tracking, an hourly time clock, and time off management.
Timesheets.com is highly customizable, allowing you to edit the features in your business’s voice. It also integrates with payroll software solutions such as Quickbooks.
The main downside of Timesheets.com is that it’s only web-based, meaning there is no dedicated app on desktop or mobile.
Learn more about Timesheets.comKey Features
- Alerts/notifications
- Attendance management
- Time clock
- Absence/sick leave tracking
Pros
- Good customer support
- Wide range of time tracking features
Cons
- Purely web-based
- Not the easiest to use
Pricing
Their standard plan costs $4.50/user per month. Free trial available: Yes Free plan: Yes
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Good for: Quoting and invoicing
Available on
- Web
- iOS
- Android
Avaza is a useful time-tracking tool for business owners, managers, and employees. For the latter, it’s easy to clock in on mobile, and easy to track work hours for the former.
Expense tracking, invoicing, and approving timesheets can all be done with minimal hassle. It’s also worth noting that Avaza’s wide range of features help with employee management and scheduling.
One thing that Avaza could improve on is its timesheets’ aesthetic elements. They can be pretty complicated to follow, which isn’t ideal, seeing that the software is supposed to make this business area quicker and easier.
Learn more about AvazaKey Features
- Online timesheets
- Expense management
- Online and recurring invoicing
- Quotes and estimating
Pros
- Wide range of features
- Easy to clock in and out
Cons
- Unattractive user interface
- Not the most adaptable quoting feature
Pricing
Starts at $11.95 per month. Free trial available: Yes Free plan: Yes
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Good for: Eliminating billing errors
Available on
- Web
- iOS
- Android
- Windows
- Mac
Ideal for large organizations, Replicon’s timesheet software features are great for streamlining business operations. Managers get a detailed overview of every minute employees spend on the job.
Replicon has all the timesheet essentials. These include effective employee time tracking, a time clock, time usage reports, and billing rates.
It’s also possible to integrate Replicon with many helpful business software solutions. Though some have noted it can be easy to submit timesheets by accident. This can cause all kinds of confusion and even legal trouble.
Learn more about RepliconKey Features
- Timesheet creation
- Billing and invoicing
- Time management
- Expense tracking
Pros
- Easy to use and train others
- Includes multiple integrations
Cons
- Prone to unexpected shutdowns
- Mobile app needs improvement
Pricing
Timesheet capabilities start from $12 per user/month. Free trial available: Yes Free plan: No
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Good for: Budgeting
Available on
- Web
- iOS
- Mac
Noko is an effective online timesheet software for tracking time and invoicing clients.
Noko is also ideal for providing employees with to-do lists, making their day-to-day more organized and efficient.
Some have noted that Noko can take time to get the hang of. But they also said it’s pretty easy to use once you get over the steep learning curve. And some users struggle to break down tracked time into variables.
Learn more about NokoKey Features
- Weekly timesheets
- Billing increments
- Track unbillable hours
- QuickBooks Online export
Pros
- Relatively easy to use
- Also good for team organization
Cons
- Steep learning curve
- Limited reporting capabilities
Pricing
Starts at $12/month for 1 user. Free trial available: Yes Free plan: No
Compare the Best What to Look for in Timesheet Softwares
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Starts at just $29/month for the first 30 users
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Pro plan costs $10.80 per seat/month.
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Plans start at $9/user per month.
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Premium plan starts at $4 per user/month.
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Starter plan costs $9 per user/month.
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Plans start $7/user per month with a minimum of 2 users.
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Their standard plan costs $4.50/user per month.
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Starts at $11.95 per month.
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Timesheet capabilities start from $12 per user/month.
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Starts at $12/month for 1 user.
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What Is Timesheet Software?
The term “timesheet software” is often used interchangeably with other terms. These include time-tracking software, time clock apps, and time and attendance software. Like the others, it helps business owners and managers track employees’ work hours. To be more specific, timesheet software is any digital tool that converts work hours into organized, editable timesheets.
How Does Timesheet Software Work?
Managers use timesheet software to record and oversee time spent on shifts, jobs, and tasks.
Admins can use such software to track the time spent on specific business variables. These include clients, projects, locations, equipment, and more.
This information is automatically converted into digital timesheets. Managers can then use this information for various reasons. For example, they can gather insights into how much time is spent throughout the business, bill clients, and prepare payroll.
Timesheet software can be used as a stand-alone solution or as part of a more diverse, all-in-one software.
The Benefits of Timesheet Software
There are three common benefits businesses get from using this timesheet software. These include:
- Understanding how your business’s time is used: What exactly are your employees and teams spending time on during their day-to-day? Is it time well spent on productive matters? Or is it time wasted on unproductive tasks or distractions? With timesheets, you can pinpoint precisely how work time is being spent. For example, your teams might be spending too much time in meetings. They could be spending some of that time in other areas of business.
- Accurate time tracking: Timesheet software automatically calculates employees’ work hours (both part-time and full-time). This means every shift, job, and task gets tracked by the second. No need to worry about human error, as the software will do the heavy lifting for you. Also, accurate timesheets ensure you’re paying employees exactly what they’re owed.
A huge time saver: Timesheet software is usually designed to be user-friendly and intuitive. With this tool, you spend less time managing timesheets, so you can spend more time focusing on other areas of business. Timesheet software often includes desktop and mobile versions. This makes this part of the business even more flexible.
How Much Does Timesheet Software Cost?
The pricing of timesheet software varies a lot based on many important factors. These include the range of features each solution offers and the number of users each plan is for.
Some of the most expensive timesheet software solutions on this list include Replicon and Noko. While the first starts at $12 per user/month, the latter starts at $12 per month for 1 user (a subtle distinction to make).
More affordable solutions like Zoho Projects and Timesheets.com start at $4 and $4.50 per user/month, respectively.
Also, consider the free timesheet software available through trials or plans. That way, you can test essential features before making any financial commitments. Read on to learn about the most affordable, all-in-one solution on this list.
FAQs
Do all timesheet software solutions charge per user?
No, not all timesheet software solutions charge per user. Connecteam’s premium plan has a flat pricing plan of $29 a month for up to 30 users.
Why is it important to have the ability to lock your employees’ timesheets?
As much as we think our employees are honest and perfect, sometimes they also make mistakes. Locking your employees’ timesheets is essential so that hours can only be added or manipulated with approval and access. By doing this, businesses can reduce employee time theft and other manual entry mistakes.
Will my employees like using a timesheet app?
Yes! With Connecteam’s timesheet app, it’s super easy for employees to clock in and out, request absences or PTO (paid time off), and review their timesheets. Whether your employees are office-based or non-desk workers, they can:
- Easily understand how many hours they worked
- Days they took off
- How much and when they’ll be getting paid.
The Bottom Line On What to Look for in Timesheet Software
Implementing timesheet software allows you to easily manage employee timesheets and streamline the payroll process.
Timesheet software provides team members with full transparency. This leads to higher productivity levels, boosts morale, and fewer mistakes and payroll errors.
We hope you have a better idea of which solution in this list best fits your business needs. Take advantage of free timesheet software trials and compare pricing plans to see what fits your budget.