Employee Reference Letter Template
Use this reference letter sample when a colleague, former team member, student, or acquaintance asks you for a personal recommendation.
The purpose of a reference letter is to endorse someone and to provide a complete overview of their skills, ability, knowledge, and character. Usually, a reference letter is required during a job or an academic application.
What should you include in the reference letter template?
A reference letter needs to provide context on who you are and what connection you have to the person you are recommending.
Be sure to include information on why said person is qualified and list details regarding his or her specific skills. Add your contact information if the company or school needs to contact you with follow-up questions.
What really makes a reference letter for employee is honesty. It’s not just about talking up a candidate, but the reference letter reflects on you as well. Therefore don’t write a glowing reference letter for an employee if you don’t know the candidate well or think they’re right for the position. However, don’t be overly negative or add faults/weaknesses he or she may have.
Follow these simple rules when writing a reference letter:
- If you didn’t work closely with the candidate or some time has passed, you might need a refresher. You can look at their employee record or consult with HR to recall their job title, who they worked with, employment length, and what they worked on. If you keep personal records on your own, look at these too. It’s important to keep the reference letter honest so don’t just make it up if you can’t remember or are in a rush, wait until you have half an hour and really look at what they did for your company.
- List two or three qualities that offer genuine characteristics of the candidate. If you are able to recall specific examples that truly prove these qualities, add them in the reference letter.
- Recall specific experiences you shared with the candidate. Especially moments when the candidate shined and include at least one example of such. Whether it was bringing in large sales, contributing directly to customer satisfaction, solving a problem, or exhibiting a positive attitude.
- Refer to our reference letter template in order to craft your own reference letter.
Reference Letter Template
Dear Mrs. James,
It is my pleasure to recommend Blake Lively as a candidate at your company. For the last seven years, she has worked as an assistant in my office and has excelled in this role. In my 20 years with Deadpool, I have never seen anyone with as much as productivity and can-go attitude as Blake. She produced high quality work and always went above and beyond when asked.
As an employee, Blake proved to be reliable and resourceful. I ask my employees to possess initiative and willingness to learn, and that is something she delivered time and time again. An example is when we held a monthly meeting with senior managers so that “lower-tier” employees had the opportunity to ask questions, pitch ideas and so on. Blake took charge and presented fresh, exciting ideas almost every month.
To conclude, Blake is a pleasure to work with – a true team player with a positive attitude that influences others. I do not hesitate in recommending her to join your team, and I wouldn’t hesitate to hire her all over again if the opportunity arose.
Don’t hesitate to contact me if you have further questions, I am available at 123-456-7890.
Use Connecteam for
your communication needs
Looking to streamline communication? With Connecteam, you can send employee targeted updates in seconds – from promotions to employee of the month to birthday wishes, just choose a location, team, department, etc. and hit send. Allow employees to engage with the message through comments and likes. Start for free!
Use Connecteam for your workflow needs
Create a connected workforce, wherever they are
It doesn’t matter if your employees work in the same building or are scattered across the country, Connecteam helps keep everyone on the same page. Don’t let a single employee feel out of the loop, with Connecteam, you take internal communication to another level as there is transparency between managers and employees. And it isn’t just managers who can send messages, employees can also send messages and as a result, build up a team spirit and culture.
Managers can create live chat groups or can offer one-on-one capabilities, enable an easy-to-use employee directory, send updates with or without comment and like capabilities, and so much more. In addition, creating “two-way” conversation between employees and managers helps build up employee loyalty.
Boost employee engagement
Managers know how vital employee engagement is, after all, high employee engagement is linked to higher productivity, better customer service and lowering the turnover rate. With Connecteam, you can establish high levels of employee engagement from an employee’s first day to their last.
Send surveys to gage how an employee is feeling, what their satisfaction levels are and to genuinely get their feedback on all matters – be sure to send surveys on a regular basis to really get the most our of your employees. With the app, you can instantly ask for feedback after a meeting, a company event, after/during on-boarding, and so on.
On a regular basis, you should be gaining feedback from your employees in order to truly understand their concerns and satisfaction levels. With Connecteam, it’s easy to send a survey after a meeting, company event, on-boarding, etc. And it’s important to act on the feedback your employees provide as they will in turn feel valued and heard when they know their feedback is taken seriously. Connecteam also allows you to utilize a suggestion box on any matter so employees can send their ideas at any time.
Better on-boarding and develop professional skills at anytime
Automate your on-boarding process and training to allow for quick employee interaction. With Connecteam, you can track progress, send curated push notifications, and employees can pick up training where they left off. Divide all training material to sections or chapters and add existing documents, PDF and media files, and web-services, like YouTube, Dropbox, Google Drive or your company website.
It’s easy to create quizzes to make sure that your employees understand the content covered. Utilize Connecteam’s library feature to create a knowledge hub so all employees can access material at any time, including the employee handbook, company policies, catalogs, tips (sales, customer service, etc.), reporting hazards and more.
Nothing falls between the cracks
Easily create a reference letter through our checklists, forms and reports function. Either begin from scratch or edit an existing template, it’s that easy to get a reference letter done. In addition, choose from numerous field options, like free text, image uploads, document scanner, digital signature, and more.
Share the reference letter with an email address or from a list of contacts. Once you send, your entry is generated to a PDF file which you can choose to download, share or print.
Connect your deskless workers with Connecteam's employee app
A simple, powerful and affordable solution to manage non-desk employees. Try it yourself!Start for free