A code of conduct for employees clearly defines a company’s mission, values and principles and expresses how company employees should behave on a daily basis. That is why each code of conduct for employees is not the same as it is unique from company to company. However, there are some similarities that you can adapt for your code of conduct for employees.
Key factors to utilize in your code of conduct for employees:
Write it for your employees. Don’t load it with legal jargon that makes it hard to read.
Be comprehensive.Cover all the important aspects which may impact the daily life of your employees and answers the most common questions that typically arise.
Organizational support.All company leaders should acknowledge, approve and support the code of conduct for employees. You can show this by including a forward from the company CEO or President.
Accessible.The code of conduct for employees should be available to anyone, at anytime.
Appealing.Just like you would write it for your employees, design the code of conduct for employees as well. The design should be clean and should reflect your company values and culture.
Our code of conduct template should act as your starting point, be sure to change sections to better suit your company values and culture.
Code of Conduct Example Template
This code of conduct for employees applies to each employee of ABC Productions regardless of start date, contractual agreement or employee rank. Failure to comply with the policies set forth may result in disciplinary action, which can include termination of employment.
Per the contract an employee signed, all company employees are in fact bound by their contract to follow our code of conduct for employees on a daily basis while performing their duties. If an employee has a question or feels that a fellow co-worker or even the company is not meeting our commitment, we want to hear from you – do not stay silent. Contact your direct manager, HR, the Ethics and Compliance helpline or a government agency. We take our code of conduct seriously and we expect the same of our employees.
The following now outlines the specifics of our code of conduct for employees:
Compliance with law
All ABC Productions employees are required to protect our company’s legality, therefore they should comply with all environmental, safety and fair dealing laws. We do expect employees to be ethical and responsible whenever dealing with our company finances, products, partnerships and public image.
Respect in the workplace
All employees of ABC Productions are expected to respect their colleagues. We will not allow for any kind of discriminatory behavior, harassment or victimization. Employees should also conform with the equal opportunity policy in all aspects of their job duties.
Protection of company property
All employees are expected to treat ABC Production’s property with respect and care.
This means that employees:
Should not misuse company equipment or frivolously use it.
Should respect all incorporeal property such as trademarks, copyright and other property. Employees should, however, use them to complete their job duties only.
Should protect the company facilities and material property from damage and vandalism.
Professionalism at the workplace
All employees are expected to act and show integrity and professionalism while in the workplace:
We strongly discourage employees from accepting gifts from outside parties. We also prohibit briberies that can benefit an external or internal party.
Job duties and authority
All employees should fulfill their job duties with integrity and respect toward customers, stakeholders and the community. Supervisors and managers mustn’t abuse their authority. We expect them to delegate duties to their team members taking into account their competences and workload. Likewise, we expect team members to follow team leaders’ instructions and complete their duties with skill and in a timely manner.
We encourage mentoring throughout our company.
Absenteeism and tardiness
Employees need to follow their schedules. However, there are exceptions that may prevent employees from following the standard working hours or days and we outline those in our Employee Attendance Policy. In any case, we do expect all employees to be punctual when clocking in and clocking out.
Conflict of interest
Employees are expected to avoid any personal, financial or other interests which may hinder their capability or willingness to fulfill their job duties.
At the workplace, employees are expected to act friendly and collaborative with everyone. We don’t want anyone to disrupt the workplace or create obstacles to colleagues’ work.
All employees are required to remain open for communication and dialogue with their co-workers, supervisors, team members, and third-party “employees” or clients.
All employees are expected to not abuse their employment benefits, including time off, holidays, insurance, facilities, company car, or other benefits we offer.
All employees are required to read and follow all of our company policies. If you should have any questions, ask your manager or the Human Resources (HR) department, for assistance.
We may take disciplinary action against any employees who have repeatedly or intentionally failed to follow our code of conduct. The disciplinary actions will vary based on the violation committed.
Possible consequences include:
Suspension or termination, when dealing with serious offenses.
Detraction of benefits for a specific amount of time.
ABC Productions may take legal action if corruption, theft, embezzlement or other unlawful behavior takes place at any given time.
Automate your training and onboarding process to ensure a smooth experience for managers and employees alike. No more clunky binders to sift through, instead transfer all your training material to the Connecteam app – upload existing documents, PDF, media and web-services, like YouTube, Dropbox, Google Drive or your company website. Divide the material into chapters or sections and monitor progress through the dashboard (both employees and managers have access to this). With such visibility, employees can easily pick up where they left off, making the whole process easier to get through. Add quizzes to make sure employees understand the material covered.
Through the library feature, you can create a knowledge hub to improve your employee’s skills at any given time, and it’s accessible whenever, wherever an employee needs – the hub stores important material such as the employee handbook, FAQ, company policies, tips or whatever else you feel is relevant. This way, if employees have questions or just need a refresher, they can access the knowledge hub to learn more – so keep your code of conduct, dress code, company car policy, and more available on their mobile phone to ensure compliance at all times.
Focus on employee communication
Whether your employees are located in the same building or are scattered across the country, it has never been more important to communicate with each and every single team member. Why? Keeping everyone on the same page helps to boost productivity, morale, loyalty to the company, reduces gossip, lowers the turnover rate and so much more. With Connecteam, you can easily streamline communication and be right where your employees are.
Create a group chat based on an employee’s profile and target a department, location, team, or whatever else you choose. You can also start a private chat and with one-on-one chat capabilities, employees can build rapport with managers and co-workers alike. Track who read your message and anyone who didn’t can receive a push notification so that you can be sure everyone actually is updated. Enable social functions, such as comments and likes, so you can boost engagement.
Connecteam features an in-app directory so it’s easier than ever to contact whoever you really need. Just search by name, department, location, job title, and so on. This saves you loads of time adding, editing, or deleting a co-worker’s contact information.
Focus on employee engagement
Maybe you already know that employee engagement is when your employees feel valued, connected to the company, and are proud of their work. But how can you ensure this will happen for your employees? Start from the very first day! And yes, using an employee app can help you stay on top of it all on a regular basis.
We’ve already mentioned above how communication and training can help boost productivity and engagement – but let’s focus on even more specifics. Through Connecteam, you can send surveys on any matter and at any time – during on-boarding, after a meeting, after a company event, at an off-site training course, or any other time you feel is relevant. Just make sure you’re doing it on a regular basis to ensure continuous success and employee happiness. And you should also act on the feedback an employee shares so they genuinely know what they have to say is valued and will share honestly.
Create a suggestion box that is available at any time so employees can freely share their ideas and thoughts. You can keep names anonymous as well.
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