Free Employ Time Card Calculator & Payroll Hours Tool

Easily create custom timesheet reports for payroll.

Calculate daily and weekly totals with overtime.

Print, download, and share it for free.

Day
Start time
End time
Lunch time
Total hours
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Regular hours 00:00
Total overtime 00:00
Total hours 00:00
Regular pay 0$
OT pay 0$
Total pay 0$

Automate your payroll process with the #1 time tracking app

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What is a time card calculator?

A time card calculator is a must-have tool for you as a business owner. By entering the start and end times of your employees’ shifts, this tool will automatically calculate total work hours, breaks, and even wages. It ensures accurate payroll, saves you time on manual calculations, and enhances your efficiency in managing your workforce.

Who is this calculator for?

This time card calculator is designed for business owners, managers, HR professionals, and employees who need a simple, reliable way to track work hours, breaks, and total time worked.

How do you use this free time card calculator?

We designed our free time card calculator to make it as simple as possible for you to accurately calculate your employees’ work hours in time for payroll.

Follow these simple steps to make the most of our timesheet calculator.

How to calculate timesheet hours?

  • Firstly, select whether you want to calculate your employee’s work hours for one or two weeks. From here, you can set:
    • Daily overtime: After how many hours per day does the overtime rate start?
    • Weekly overtime: After how many hours per week does the overtime rate start?
    • Pay rate: How much does the employee make per hour?
    • Type of workweek: Does the employee work 5 or 7 days per week?
    • Overtime multiplier: The rate at which standard pay is multiplied once in overtime.
  • Next, enter the start and end times of the employee’s work day for the week and the time that was spent on each lunch break. If you don’t deduct your employees’ lunch breaks from their pay, leave the lunch break field empty.
  • Just like that, the time card calculator will calculate the total number of worked hours and minutes for you and automatically deduct the break time from your total.
  • Download or Print the Final Calculations
  • After you’ve entered all the hours and you’re satisfied with the calculations, you can download the table either as a PDF or as a CSV file.
  • Simply click on the downward arrow at the top of the calculator, enter your email address, select your desired file type, and click download.
  • To print your table, click on the printer icon at the top of the calculator.

Want to do more with a time card calculator? Use Connecteam’s time-tracking app!

Connecteam offers an all-in-one solution for managing your workforce with ease and precision. With our app, you can effortlessly track employee hours, manage schedules, and ensure accurate payroll, all in one place.

Enjoy advanced features such as GPS tracking to verify employee locations, real-time updates to stay informed about your team’s activities, and seamless integration with your existing payroll systems to simplify payroll processing.

A image of a worker next to a mobile phone with the Connecteam app showing the worker's time clock

Connecteam’s intuitive interface makes it easy for both managers and employees to use, reducing the time spent on administrative tasks and minimizing errors. You can set up automated reminders for clocking in and out, approve timesheets with just a few clicks, and generate detailed reports to analyze labor costs and productivity.

Additionally, Connecteam enhances communication within your team with in-app messaging and updates, ensuring everyone stays on the same page. Whether you’re managing a small business or a large enterprise, Connecteam scales to fit your needs, providing a comprehensive solution to streamline your operations, improve efficiency, and keep your team connected and engaged.

Try Connecteam for free today and experience how it can revolutionize your time tracking and workforce management.

Need more help managing time and pay?

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FAQs

Time cards are tools used to record the start and end times of employees’ work shifts. They can be physical cards that employees punch in and out with a time clock, or they can be digital records kept through time-tracking software. Time cards help employers track how many hours each employee works, calculate wages, and ensure accurate payroll processing. They are essential for maintaining accurate work hour records, managing labor costs, and complying with labor regulations.

To calculate payroll hours, you’ll first need to gather accurate records of employee hours. 

You can do this by using a timesheet or a digital time-tracking solution.

Then follow these steps:

  1. Convert the start and end times to a 24-hour format (e.g., 1:00 pm becomes 13:00).
  2. Subtract the start time from the end time to get the total hours worked in decimal format.
  3. If applicable, deduct any unpaid breaks or time off.
  4. Repeat these steps for each day the employee worked.
  5. Add up the daily totals to get the total payroll hours for the pay period.

You can then multiply the employee’s pay rate by the number of hours worked in the pay period to receive the total sum for pay. Remember to factor in overtime pay if applicable.

Or, you can use an hours calculator for payroll to simplify this process and save time.

Using a time card calculator provides several benefits:

  1. Accuracy: Automatically calculates work hours, breaks, and overtime, reducing the risk of human error in payroll.
  2. Time-Saving: Speeds up the process of calculating hours worked and payroll, freeing up time for other important tasks.
  3. Compliance: Helps ensure adherence to labor laws and regulations by maintaining precise records of work hours and breaks.
  4. Transparency: Provides clear and detailed records for both employers and employees, fostering trust and reducing disputes over hours worked.
  5. Cost Management: Helps monitor and control labor costs by accurately tracking hours and identifying overtime.
  6. Efficiency: Streamlines the process of tracking and managing employee hours, improving overall operational efficiency.
  7. Convenience: Offers an easy-to-use solution for businesses of all sizes, simplifying workforce management.

A time card calculator can be used by:

  1. Business Owners: To manage employee work hours, ensure accurate payroll, and streamline operations.
  2. Employees: To track their own hours, verify their pay, and manage their schedules effectively.
  3. Managers and Supervisors: To oversee team attendance, approve timesheets, and optimize staffing.
  4. Freelancers and Contractors: To keep track of billable hours and ensure accurate invoicing.
  5. HR Departments: To handle payroll processing, compliance with labor laws, and maintain accurate records.

In essence, anyone who needs to track work hours and manage payroll efficiently can benefit from a time card calculator.

To manually calculate time, follow these steps:

  1. Write down the start and end times.
  2. Convert the times to a 24-hour format.
  3. Subtract the start time from the end time.
  4. If the result is in minutes, divide it by 60 to convert it to hours.
  5. If necessary, adjust for breaks or time off.

However, using a free time card calculator can make this process more accurate and efficient.

Absolutely! The hourly time card calculator featured on this webpage is free to use.

It allows you to easily track and calculate your employees’ hours without the need for manual calculations or costly software subscriptions.

Using a time card calculator offers several benefits:

  1. Accuracy: It ensures precise calculation of work hours, breaks, and pay, reducing errors in payroll.
  2. Efficiency: Saves time on manual calculations, allowing you to focus on other important business tasks.
  3. Compliance: Helps maintain accurate records for labor law compliance, avoiding potential legal issues.
  4. Transparency: Provides clear and detailed reports for both employers and employees, fostering trust and accountability.
  5. Cost Savings: By accurately tracking hours, you can better manage overtime and avoid overpayment.
  6. Convenience: Simplifies the process of tracking hours, making it easy to manage even for businesses with large workforces.

Overall, a time card calculator streamlines payroll processes, enhances accuracy, and improves overall workforce management.