Easily manage every aspect of your contracting projects by capturing all job details, materials, and labor costs in one document. Keep projects on track, ensure clear communication, and streamline billing with our free contractor work order template.
Free HVAC Work Order Template
Instructions on How to Use the Contractor Work Order Template
- Enter company details: Fill in your company’s name, address, and contact information.
- Add client information: Input the client’s name, address, and contact details.
- Input work order details: Include a work order number, start and finish dates, and project name.
- Describe the job: Include a detailed description of the work to be done, including any specific instructions.
- List materials and labor: Add items, quantities, and rates for materials and labor.
- Review and finalize: Check all details for accuracy before downloading the completed work order as a PDF.
- Share: Share the document with your customer and your team so they have all job details in one place before beginning the work.
Saved Work Orders
Work Order Details
Company Details
Client Information
Material Requirements:
| Subtotal | $4,500.00 | |||
Labor Requirements:
| Subtotal | $1,390.00 | |||
Total Work Summary
| Total Materials | $4,500.00 | |||
| Total Labor | $1,390.00 | |||
| Total Work | $5,890.00 | |||
Summary
| Discount: | |
|---|---|
| Tax%: | |
| Total Due: | $5,708.16 |
FAQs
A contractor work order is a formal document that outlines the tasks, materials, labor, and costs for a specific project, ensuring clear communication between the client and contractor. It serves as a written agreement to manage expectations, track progress, and avoid disputes.
- Project details: Client and contractor contact information, project location, and permit numbers.
- Scope of work: Detailed description of the construction or renovation tasks, including specifications, blueprints, and site plans.
- Materials and supplies: Specific materials, quantities, brands, and grades required for the project, along with procurement responsibilities and costs.
- Labor requirements: Breakdown of labor hours, subcontractor involvement, and any specialists required, such as plumbers or electricians.
- Project schedule: Start and completion dates, critical milestones, and deadlines for each phase.
- Warranties and guarantees: Details on workmanship warranties, material guarantees, and any post-completion service commitments.
Connecteam simplifies the work order process with customizable forms and templates that you can adjust to meet your exact requirements. The platform allows you to quickly generate work orders, ensuring all necessary details are captured and easily accessible.
Additional features such as task management, time tracking, and team communication boost efficiency, helping to keep business operations running smoothly.
- Clearly define scope of work: Outline the specific tasks, materials, and labor required for the project.
- Include detailed payment terms: Specify the payment schedule, including milestones, deposits, and final payment. Clearly state how payments will be handled for change orders or unforeseen work.
- List necessary permits and approvals: If you need to obtain permits, detail which permits are required and who is responsible for obtaining them.
- Include warranty and guarantee information: Specify the warranty period and what it covers, whether it’s materials, workmanship, or both.
- Add insurance and liability clauses: Protect your business and the customer by including clauses about insurance coverage, liability, and indemnification. This is particularly important in contracting where accidents or damage could occur.