Running a gym or fitness studio isn’t easy. But with the right gym and fitness management software, it’s entirely possible. Check out our list of the top options on the market right now.
Gym management can be complicated. However, using gym management software can help ease the burden.
The best gym management software combines features needed to manage your gym staff while also streamlining administrative tasks.
Finding the right fitness management software can be challenging, but it is necessary to maintain member satisfaction and grow your gym into the powerhouse it can be.
In this article, we’re going over the best gym and fitness management software on the market today as well as how to find the best one for your business.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one fitness management software
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Good for obtaining new members
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Good for membership tracking
What to Look For in a Gym Management Software Solution
Here’s what to look for in the best gym management software:
- Employee scheduling: Gym owners and managers should also be able to easily schedule classes, trainers, and room/equipment availability.
- Communication tools: Features like in-app chat, company newsfeed, and employee directory can help keep staff connected and informed.
- Onboarding and training: Customizable onboarding and training tools for new employees are essential. Managers should be able to create training courses that new workers can complete right from their phones.
- Reporting and analytics: Gym manager software should provide detailed reports on task management and scheduling so gym owners make informed decisions about their business.
- Scalability: As your gym grows, the software should be able to accommodate more members, trainers, front-desk workers, additional locations, and expanded features.
- Cloud-based software Look for cloud-based software so employees and managers can access all information from anywhere, right from their mobile phones or tablets.
- Membership management: The software should allow for easy registration, tracking, and management of members. This includes storing member profiles, payment details, attendance records, and membership expiration dates.
- Billing and payment processing: The system should support various payment methods, and should also handle recurring membership fees, one-time payments, and offer automated billing options.
- Access control: Integration with access control systems, like key fobs or biometric scanners, can help monitor member access to the facility.
- Inventory management: If the gym sells products like supplements or apparel, gym management software should track inventory levels, sales, and reorders.
The 8 Best Gym Management Software Solutions of 2023
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Connecteam — Best all-in-one fitness management software
Connecteam is the best gym and fitness software available to streamline and automate processes from the front desk, the gym floor, and the back office.
Efficient employee scheduling tools
Connecteam’s employee scheduling app is one of the best on the market. With Connecteam, gym owners and managers can view time-off requests and scheduling preferences directly on the platform, preventing scheduling conflicts.
They can also assign specific trainers to specific classes or gym members and include important notes and documents with each shift, That way, employees have all the relevant information they need to do their jobs.
Connecteam also comes with gym employee scheduling templates so you can re-use existing schedules as many times as you need, preventing repetitive manual labor. You can also create your own customizable schedules and your own customizable templates.
Connecteam also integrates with Google Calendar so your employees can sync their shifts right from the app directly to their personal calendars.
Time clock with GPS-tracking ability
With Connecteam’s easy-to-use time clock, your gym employees can clock in and out directly from their phones at the beginning and end of their shifts. Managers also have a complete overview of who is clocked in at any given time and can directly chat with staff that haven’t started work yet.
If you own or manage multiple gyms, Connecteam’s GPS-enabled time clock allows you to see exactly where your workers are while they are on the clock.
Set a geofence around each gym to ensure your staff only clock in and out when on-premise. Of course, workers’ locations are kept completely private when they’re off the clock.
At the end of the pay period, Connecteam automatically creates timesheets and sends them for manager approval, saving time on payroll and reducing the likelihood of errors.
Keep all important documents in one easily accessible place
With Connecteam’s Knowledge Base, your gym employees can store and upload important documents such as onboarding and training materials, personal training programs for gym members, and equipment safety maintenance reports.
Additionally, everyone can share these documents with their colleagues or supervisors, improving communication and collaboration among all of your team members.
Ensure compliance with industry standards
Connecteam can also gym owners ensure compliance with safety and legal regulations. Keep track of personal trainer and fitness instructor certification renewals and make sure your gym is aligned with health and safety code.
All uploaded documents are protected and securely stored and easily shared who whoever needs access.
Easier employee communication
Communicating with your entire team is easy with Connecteam’s built-in employee chat.
Both managers and gym employees can privately message each other or create group chats to share updates and stay informed.
This fitness software also provides easy access to everyone’s contact information with the employee directory, ensuring everyone has each other’s contact information and can call each other directly from the app.
Streamlined task management
Whether it’s cleaning equipment on the gym floor or registering new members, you can one-time or recurring tasks for your employees. Use customizable forms and checklists to make the information presentable and easy to view. With checklists, employees can check off each task throughout every shift, and you’ll get notified when the checklist is complete.
You can also build custom forms for your staff to fill out and automatically send them to the right department
Onboard and train new hires and existing drivers
Quickly and efficiently onboard new workers or train existing employees on new procedures right from their phones. Connecteam allows you to create customized and structured employee training experiences with training documents, read-and-sign forms, quizzes, videos, and PDFs.
Gym staff can complete training directly from their smartphones, and managers can track their progress and results.
And so much more…
In addition, Connecteam offers excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability.
Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free.
I love that you can just plot out all the shifts that you need and than you can save it as a template, load it up every single time, it makes it super easy.
Key Features
Pros
All-in-one software solution
Excellent customer service
Affordable and scalable
Extremely attractive and simple user interface
100% free plan for up to 10 users
Cons
Integrations in development
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Mindbody — Good for obtaining new members
Available on
- Web
- iOS
- Android
Mindbody is an app that connects fitness and wellness businesses with consumers. Acting as a sort of fitness marketplace, the software includes features like marketing automation, attendance tracking, inventory management, scheduling, auto-renewal memberships, member management, payment processing, and reporting.
This gym management software includes lots of helpful integrations, too, like Facebook, Constant Contact, Xero, Google Calendar, and Google Analytics.
Learn more about MindbodyKey Features
- Class bookings
- Reports and analytics
- Manage payroll
- Integrations
Pros
- Multifunctional
- Easy to use
Cons
- Design structure is lacking
- Many bugs
Pricing
Starts at $149/month Trial: No Free Plan: No
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GymMaster — Good for membership tracking
Available on
- Web
- iOS
- Android
GymMaster is a management system that focuses on sales and booking management. It keeps track of clients and their memberships, processes and tracks sales, and allows gym staff with communicate with members. Clients are able to book classes and personal training sessions right from the software, too.
Additionally, GymMaster has a point-of-sale system and billing integration.
Learn more about GymMasterKey Features
- Members app
- Integrated billing
- Online booking
- POS
Pros
- Simple to use
- Helpful customer support
Cons
- Users report of many problems with integrated payments
- Difficult to integrate with website
Pricing
Starts at $85/month Trial: Yes Free Plan: No
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Zen Planner — Good for billing
Available on
- Web
- iOS
- Android
Boutique gyms, yoga studios, boxes and affiliate gyms, and martial arts schools all benefit from Zen Planner. The software boasts its ability to “streamline and centralize marketing, administrative, logistical, and business management processes.” Its key features include billing, staff and member app access and management, workout and skills tracking, integrated marketing features, and more.
Learn more about Zen PlannerKey Features
- Automated billing
- Member app
Pros
- Feature rich
- Helpful customer support
Cons
- Steep learning curve
- Many bugs in the software
Pricing
Starts at $121/month Trial: Yes Free Plan: Yes
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SimplyBook.me — Good for online booking
Available on
- Web
- iOS
- Android
SimplyBook.me was created for gym owners that want to better manage classes and personal training bookings as well as enhance the customer experience. This fitness software offers additional functionalities for business and marketing growth, too. Clients can book appointments online, and managers can view and manage bookings from the fully-integrated admin interface. The bookings can be managed via phone, web, email, or SMS.
The software integrates with 23 payment processors, such as PayFort, Mollie, and CCAVenue.
Learn more about SimplyBook.meKey Features
- Online bookings
- Client and admin app
- Accept online payments
- Custom features like coupons
Pros
- Buildable pricing model
- Easy to use
Cons
- Frequent technical issues
- Expensive option
Pricing
Starts at $9.90/month Trial: Yes Free Plan: No
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Gymcatch — Good for independent gyms
Available on
- Web
- iOS
- Android
With Gymcatch, business owners can manage the following: Scheduling, membership management, reporting, payments, billing and invoicing, waitlists, discount codes, website integrations, and more.
Gymcatch is best suited for independent fitness businesses that offer classes and appointments, including group instructors, boutique studios, and gyms.
Learn more about GymcatchKey Features
- Booking system
- Online payments and billing
- Detailed reports
- Livesteam video
Pros
- Reasonably priced
- Receive payments directly through Stripe
Cons
- Clients don't get text updates and reminders
- No automated membership renewal
Pricing
Starts at $20/month + $4/feature Trial: Yes Free Plan: No
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Club Automation — Good for driving and engaging leads
Available on
- Web
This gym manager software is ideal for health, tennis, and fitness clubs of all sizes. Its features include attendance tracking, employee management, inventory management, billing, invoicing, online booking, POS, and event management.
Club Automation also includes a completely integrated toolset for driving and engaging new leads. Tools include digital marketing and website optimization, web lead forms, guest pass management, tour and appointment management, and automated communication tracking.
Learn more about Club AutomationKey Features
- Billing
- Inventory management
- Integrated lead generation toolset
- In-app class registration
Pros
- Feature rich
- Easy for clients to use
Cons
- Not as customizable as users want
- Extremely buggy according to reviews
Pricing
Pricing is not publicly available Trial: No Free Plan: No
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CoachAccountable — Good for coaches
Available on
- Web
CoachAccountable is intended for coaches to effectively manage their clients virtually. The core features of this fitness software include attendance tracking, contract management, billing, invoicing, online booking, payment processing, and membership management.
One of CoachAccountable’s perks is it’s ability to quickly automate processes, like progress tracking and managing coaching plans, reminders, and record-keeping.
Learn more about CoachAccountableKey Features
- Billing and invoicing
- Online bookings
- Helpful tutorials
- Integrations with Zoom and Stripe
Pros
- Affordable
- Supportive customer service
Cons
- Not as customizable as reviewers would like
- UX/UI could be better
Pricing
Starts at $20/month Trial: Yes Free Plan: No
Compare the Best Gym Management Software Solutions
| Topic |
Start for free
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|---|---|---|---|---|---|---|---|---|
| Reviews |
 |
 |
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $149/month
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Starts at $85/month
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Starts at $121/month
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Starts at $9.90/month
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Starts at $20/month + $4/feature
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Pricing is not publicly available
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Starts at $20/month
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| Free Trial |
yes
14-day
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no
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yes
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yes
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yes
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yes
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no
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yes
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| Free Plan |
yes
Free Up to 10 users
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no
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no
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yes
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no
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no
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no
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no
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What is Gym Management Software?
Fitness software is designed to help gym owners, fitness centers, coaches, trainers, and health clubs streamline and automate administrative and operational tasks. The software enhances gym operations, improves member experience, and optimizes resource management.
This type of software helps gyms with membership management, creating employee schedules and booking fitness classes, billing and payment processing, managing team communication, payroll, compliance and regulation management, and inventory management.
How Does Gym Management Software Work?
The best gym management software works by combining operation management and member management into one platform. Features include staff scheduling, member engagement and retention, billing management, communication tools, payroll features, real-time analytics, and marketing.
What are the Benefits of Fitness Software
Here are the primary benefits of using fitness software in your gym or fitness studio:
Employee scheduling
Easily create employee schedules and make them easily accessible from everyone’s phones.
Streamlined communication
Gym management software comes with communication tools so employees can easily message each other privately or through group chats.
Gyms are more efficient and productive
By automating processes, gyms can allocate resources more effectively so they run more efficiently and effectively.
Increased client and member satisfaction
With more efficient operations and communication, gym members are able to have quality gym experiences. Fitness classes are scheduled and staffed properly, there are enough trainers, and gym equipment is maintained and cleaned regularly.
Better marketing and promotion
Fitness software often comes with marketing and promotion tools so gyms can find new clients and increase membership numbers.
Inventory management
Track and manage inventory for products sold at the gym, such as supplements, apparel, or equipment.
How Much Does Gym Management Software Cost?
Generally, gym management software is charged monthly but can also be charged per member.
The average monthly cost of fitness management is between $150-$200 per month but can increase significantly depending on your features package.
However, keep in mind that more expensive software doesn’t necessarily mean it’s the best. Connecteam is the best gym management software that offers everything you need to manage your gym or fitness studio employees from desktop or mobile app. It’s also a very affordable option, starting at $29 per month for up to 30 users.
FAQs
What should gym management software include?
Fitness software should allow you to schedule employees, track attendance, create timesheets, conduct payroll, communicate with your team, employee engagement tools, and document storage features. With these capabilities, you can manage your business and employees while growing your customer base.
What are key factors to look for in gym management software?
Make sure to ask yourself these key questions before selecting a gym management software:
- How long does implementation take?
- Is the software easy to use?
- What is your total budget?
- How many employees need access?
- Does the gym software allow you to scale and add more to it if needed?
Once you have these factors in mind, you’ll be able to narrow down your choice of software.
How do I manage my own gym?
The best way to manage your gym is with an employee management app, like Connecteam. This all-in-one fitness software allows you to effectively manage your entire team and business operations like employee scheduling, team communication, task and project management, document storage, onboarding and training, and payroll.
The Bottom Line On Gym and Fitness Management Software Solution
The right gym management app can help increase revenue and member retention, create a central hub for your employees, and take your fitness business to the next level.
In this article, we highlighted what factors to consider, what features are needed, and the top 8 gym management software on the market. This combination provides you with the necessary information on how to effectively run your business.