8 Best Gym and Fitness Management Software Solutions in 2021

Successfully running your own gym isn’t so easy. From creating a stunning website to scheduling your team and member classes to sending invoices to member retention to effective internal communication and so much more, you’re likely to get a serious workout! 

Many of the larger gyms have started using gym management software to automate their day to day processes, saving themselves tons of time and money.

What is Gym Management Software? 

Essentially, gym and fitness management software is a total management tool that helps streamline administrative tasks in order to increase engagement, save time, increase revenue, better member retention, and more. Fitness business software makes it easier to effectively manage your gym and team members. 

What do we mean by administrative tasks? Communicating with your employees, creating a job schedule, tracking working hours, issuing invoices, analyzing data and reports, maintaining a directory, and more. All of these are made easier with the right fitness business software.

Key factors you must consider when choosing a gym management app because only you really know your employees so make sure to ask yourself these key questions before choosing a fitness business software:

1. How long does implementation take? 
2. Are your employees tech-savvy?
3. How much time and effort can you put into the setup of gym software?
4. What is your total budget?
5. How many employees need access?
6. Does the gym software allow you to scale and add more to it if needed?

Once you have these factors in mind, choosing a fitness business software with all the necessary features becomes an easier task to swallow.

Photo by George Pagan III on Unsplash

What should a gym management app include? For starters, a gym management app should allow for job scheduling, attendance tracking, timesheets, payroll, communication features, engagement tools, a searchable directory, and insightful reports. With all of these capabilities, you can manage your business and employees while growing your customer base.

With all the following in mind, we rounded up a list of the best gym software solutions in the market so you can focus on the bigger picture.

8 Best Gym and Fitness Management Software Solutions in 2021

1. Connecteam

Connecteam’s gym software allows you to streamline and automate processes from the front desk to the back office so you can easily uplift your facility. 

• Streamline communication: keep your teams and trainers up to date and engaged with real-time push notifications and updates, chat groups and channels, and an employee directory to easily find the contact details of team members, vendors, landlines, and other 3rd parties.
• Manage daily checklists & reports: From filling club opening checklists to reporting a maintenance call or documenting an incident that took place, digital forms checklists and reports are key.
• Schedule training & oversee execution: allows for an easy and quick way to plan and distribute the shifts to all trainers and coaches. That way the trainers have all the information they need at all times, and if there are any changes they are automatically notified.
• Time tracking for payroll: available on mobile or a Kiosk station (iPad/tablet) and you can enable geo-fencing so employees can’t clock in outside the designated area. Easily track time to understand how resources are allocated and how many hours were spent on each activity so you can export the hourly data for payroll.
• Better training & onboarding: provide a great experience to trainers when they need to access training resources or to get acquainted with the organization. Include materials like the employee handbook, training routines, schedules, benefits and obligations, equipment usage, etc.

Price: Pricing starts at just $39/month for up to 200 users! This means you save a ton of time and money when you don’t have to pay per user.

Free trial: Yes, there is a free 14-day trial. Or, you can sign up now for the free plan to find out for yourself just how much Connecteam can do for you and your business.

2. Mindbody

Mindbody is a software solution that offers a branded app otherwise its desktop version offers features like marketing automation, attendance tracking, inventory management, scheduling, auto-renewal memberships, staff and member management, payment processing, reporting, and more. 

Mindbody integrates with Facebook, Constant Contact, Xero, Credit Card and Email software, and Google Calendar and Analytics.

Price: Pricing starts at $149/month. 

Free trial: No, a free trial is not available with this fitness business software. 

3. GymMaster

GymMaster is a solution that allows you to easily maintain records of your members and their memberships, book classes and trainers, process and track sales, and communicate with the right members when you need it. Additionally, it has a booking system, point of sale, billing integration, a mobile app for staff and members, online booking for clients, and more.

Price: Pricing starts at $85/month. 

Free trial: Yes, a free trial is available. 

4. Zen Planner

Boutique gyms, yoga studios, boxes and affiliate gyms, and martial arts school best benefit from Zen Planner. The software boasts itself on its ability to “streamline and centralize marketing, administrative, logistical, and business management processes.” Its key features include billing, staff and member app access, workout and skills tracking, integrated marketing tools, and more.

Price: For 0-50 active members, pricing starts at $117/month for the Planner software only. Otherwise, the complete suite starts at $414/month for 0-50 active members.

Free trial: There is no free trial.

5. SimplyBook.me

SimplyBook.me is an online booking system that’s perfect for selling your offerings or accepting and managing appointments, plus it offers additional functionalities for business and marketing growth. Your clients can book online and managers can view and handle bookings from the fully-integrated admin interface. Additionally, the bookings can be managed via phone, web, email, or SMS. 

The software integrates with many payment processors, websites, email and Google services, and much more. Plus, 23 payment processors such as PayFort, Mollie, and CCAVenue.

Price: Pricing starts at $9.90/month but if you want its premium package then it’ll cost $59.90/month. 

Free trial: Yes, there is a free 14-day trial. And SimplyBook.me also has a free plan you sign up for but is limited in its feature set.

6. Gymcatch

With Gymcatch you are able to manage the following: Scheduling, membership management, reporting, payments, billing and invoicing, waitlists, discount codes, website integrations, and more. However, Gymcatch is best suited for independent fitness businesses that offer classes and appointments, including group instructors, boutique studios and gyms.

Price: Pricing starts at $20/month and it’s $4 for every feature (“bolt”) you want to add on. 

Free trial: Yes, there is a free 30-day trial. 

7. Club Automation

Club Automation is designed for club operators as its a web-based software that is best scalable for health, tennis and fitness clubs of all sizes with one or many locations. Its feature set includes attendance tracking, employee management, inventory management, billing, invoicing, online booking, POS, event management and more. 

Price: Contact Club Automation for a quote. 

Free trial: No free trial is listed on its website. 

8. CoachAccountable

Created in 2012, CoachAccountable is made for a single coach to effectively manage his or her client base. Its core features include attendance tracking, contract management, billing, invoicing, online booking, payment processing, membership management, and more. All of this is designed to help coaches focus on doing what they do best, coaching.

Price: As a starter with two clients, pricing starts at $20/month. Basically, you pay $4 per client. 

Free trial: Yes, a free 30-day trial is available. 

Bottom Line on Gym and Fitness Management Software 

The right gym management app can help increase revenue and member retention creates a central hub for your employees and takes your fitness business to the next level. In this blog, we highlighted what factors to consider, what features are needed, and what the top 8 gym management software solutions are. All of this combined provides you with the necessary information on how to effectively run your business.

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