Running your gym and fitness center should be easy! And when you’re using the right gym and fitness management software, that’s entirely possible. Check out our list of the top apps in the market today.

Table of contents
  1. Our Top Picks
  2. What to Look for in Gym and Fitness Management Software
  3. 8 Best Gym and Fitness Management Software Solutions
  4. What is gym management software? 
  5. How does gym management software work?
  6. What are the benefits of using gym management software? 
  7. How much does gym management software cost? 
  8. FAQS
  9. Bottom Line on Gym and Fitness Management Software 

Gym management can be complicated. Keeping track of all admin tasks while juggling member needs and staff requests is no walk in the park. Using gym management software can help to ease the burden. 

The best gym management software combines features needed to seamlessly run your gym to include both member and staff management while also ensuring administrative tasks are streamlined. 

Finding the right fitness software can be challenging, but it is necessary to maintain member satisfaction and grow your gym into the powerhouse it can be. 

We’ll dive into the fitness software features you should be looking for and the platforms available that include those features. 

Our Top Picks

  1. Connecteam – Best all-in-one gym management software  
  2. Mindbody – Good for member management
  3. GymMaster – Good for membership tracking  

Gym staff management has never been easier!

Scheduling, communication, time clock, and payroll are some of the many features Connecteam offers – completely free! 

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What to Look for in Gym and Fitness Management Software

  • Staff scheduling: Ease scheduling of your staff, taking into account their availability and qualifications. 
  • Member management: Clients need to sign up for classes and renew their memberships. The gym management software you choose should make this easy for your members.
  • Payment processing: Ideally, your gym management software will process payments for class bookings and yearly membership fees. 
  • Automation: Streamline operations by automating repeat tasks. 
  • Reports and analytics: Make more intelligent business decisions based on real-time data and insights collected regarding membership growth, sales, and more.  
  • Ease of use: The gym management software chosen should be simple for all staff members to use with little to no learning curve. 

8 Best Gym and Fitness Management Software Solutions

Best all-in-one human resource management system 

Platforms: Web, iOS, Android 

Rating: 4.7

Fitness management -Work Announcements, Chat, and Updates

Connecteam is the best gym and fitness software available to streamline and automate processes from the front desk to the back office. 

From communication to automations, staff management is easy with Connecteam. 

  • Chat one-on-one with trainers or create group chats per location, team, or shift
  • Send updates to every employee and use read receipts to ensure everyone has seen the latest updates
  • Create checklists for your staff to check off throughout every shift, and get notified when the checklist is complete 
  • Build custom forms for your staff to fill out and automatically send it to the right department 
  • Easily build staff schedules and create templates or repeating shifts
  • Accurately track employee hours and directly export for error-free payroll
  • Train and onboard staff using custom courses including videos and quizzes  
  • In-app directory, so your staff can easily contact whoever they need, and can even search by name, department, job title, or branch

All of these features and more are available at your fingertips, anytime and from anywhere. 

Key Features

  • Efficient communication

  • Convenient digital checklists

  • Simplified scheduling

  • Employee hour tracking

  • Payroll integrations

  • On-the-go training

Pros and Cons

  • Access anytime and from anywhere

  • Highly customizable

  • User-friendly and intuitive

  • Exceptional customer service

  • Free plan available only up to 10 users

Pricing

  • Starts at $29/month for up to 30 users

  • Unlimited free plan for up to 10 users

  • Free 14-day trial

#1 Gym Management Software

Everything you need to effectively run and manage your gym, engage your team and trainers, and bring on more clients is possible on Connecteam’s all-in-one app.

Good for member management  

Platforms: web, iOS, Android 

Rating: 4.0

Mindbody software

Mindbody is a fitness software solution that offers a branded app. Mondbody also offers a desktop version which includes features like marketing automation, attendance tracking, inventory management, scheduling, auto-renewal memberships, staff, and member management, payment processing, reporting, and more. 

Mindbody integrates with Facebook, Constant Contact, Xero, Credit Card and Email software, and Google Calendar and Analytics.

Key Features

  • Schedule clients

  • Reports

  • Manage payroll

Pros and Cons

  • Multifunctional

  • Easy to use

  • Design structure is lacking

  • Many bugs

Pricing

  • Pricing starts at $149/month

  • No free trial available with this fitness business software

Good for membership tracking  

Platforms: web, iOS, Android 

Rating: 4.6

GymMaster software

GymMaster is a fitness software solution aimed at sales and booking management. The club management software keeps track of clients and their memberships, process and track sales, and communicate with members. Clients are able to book classes and training sessions right from the software. 

Additionally, GymMaster has a point of sale system and billing integration.

Key Features

  • Members app

  • Integrated billing

  • Online booking

  • POS

Pros and Cons

  • Simple to use

  • Helpful customer support

  • Users report of many problems with integrated payments

  • Difficult to integrate with website

Pricing

  • Pricing starts at $85/month

  • Free trial available

Good for martial art gyms 

Platforms: web, iOS, Android 

Rating: 4.3

Zen Planner software

Boutique gyms, yoga studios, boxes and affiliate gyms, and martial arts schools all benefit from Zen Planner. The software boasts its ability to “streamline and centralize marketing, administrative, logistical, and business management processes.” Its key features include billing, staff and member app access, workout and skills tracking, integrated marketing features, and more.

Key Features

  • Automated billing

  • Member app

Pros and Cons

  • Feature rich

  • Helpful customer support

  • Steep learning curve

  • Many bugs in the software

Pricing

  • For 0-50 active members, pricing starts at $117/month for the Planner software only

  • The complete suite starts at $414/month for 0-50 active members

Good for online booking  

Platforms: web, iOS, Android 

Rating: 4.6

SimplyBook.me

SimplyBook.me is an online booking system created for gym owners selling and managing appointments. It offers additional functionalities for business and marketing growth. Your clients can book online, and managers can view and manage bookings from the fully-integrated admin interface. The bookings can be managed via phone, web, email, or SMS. 

The software integrates with many payment processors, websites, email and Google services, and more. Plus, 23 payment processors such as PayFort, Mollie, and CCAVenue.

Key Features

  • Online bookings

  • Client and admin app

  • Accept online payments

  • Custom features like coupons

Pros and Cons

  • Buildable pricing model

  • Easy to use

  • Frequent technical issues

  • Pricing is expensive to use all needed features

Pricing

  • Starts at $9.90/month 

  • For the premium package, it’ll cost $59.90/month

  • There is a free 14-day trial

  • Has a free plan you sign up for but is limited in its feature set

Good for independent gyms  

Platforms: web, iOS, Android 

Rating: 4.9

Gymcatch software

With Gymcatch, business owners can manage the following: Scheduling, membership management, reporting, payments, billing and invoicing, waitlists, discount codes, website integrations, and more. 

Gymcatch is best suited for independent fitness businesses that offer classes and appointments, including group instructors, boutique studios, and gyms.

Key Features

  • Client scheduling

  • Online payments and billing

  • Detailed reports

Pros and Cons

  • Reasonably priced

  • Easy to use

  • Clients don’t get text updates and reminders

  • No automated membership renewal

Pricing

  • Starts at $20/month and it’s $4 for every feature (“bolt”) you want to add on. 

  • There is a free 30-day trial

Good for fitness clubs with multiple locations 

Platforms: web 

Rating: 3.7

Club Automation software

Club Automation is designed for club operators as it’s a web-based software that is best scalable for health, tennis, and fitness clubs of all sizes. Its feature set includes attendance tracking, employee management, inventory management, billing, invoicing, online booking, POS, event management, and more. 

Key Features

  • Billing

  • Inventory management

Pros and Cons

  • Helpful customer service

  • Easy for clients to use

  • Not as customizable as users want

  • Extremely buggy according to reviews

Pricing

  • Price: Contact Club Automation for a quote. 

  • No free trial is listed on its website

Good for coaches 

Platforms: web, iOS, Android 

Rating: 5.0

CoachAccountable software

Created in 2012, CoachAccountable is made for a single coach to effectively manage their client base. The core features of the fitness software include attendance tracking, contract management, billing, invoicing, online booking, payment processing, and membership management. Designed to help coaches focus on doing what they do best, coaching.

Key Features

  • Billing and invoicing

  • Online bookings

Pros and Cons

  • Easy to use

  • Supportive customer service

  • Not as customizable as reviewers would like

  • UX/UI could be better

Pricing

  • As a starter with two clients, pricing starts at $20/month

  • $4 per client

  • Free 30-day trial

What is gym management software? 

The best gym management software encompasses all features needed to successfully manage a gym. This includes features from member management to staff management, sales tracking, marketing, and customer support. 

The goal of the fitness software for staff is to streamline administrative tasks to save time, increase engagement, boost sales, and create a better customer experience. 

Member portals are also helpful for clients to view and book classes, speak to their personal trainers, check in, and manage membership dues. 

How does gym management software work?

The best gym management software works by combining operation management and member management into one platform. 

Business operations are improved through gym management software using features for staff scheduling, member engagement and retention, billing management, real-time analytics, and marketing. 

Member management aims to improve the member experience. This is done by using a member portal where clients can view their past activities, book classes, and personal training sessions, manage their membership fees, and speak to their personal trainers.

What are the benefits of using gym management software? 

The main benefit of using gym membership software is operating efficiency. Let’s take a deeper look at what that means: 

  • Optimize operations
    • Manage bookings and class schedules so members can book directly
    • Process payments digitally, saving your staff time
  • Better member experience
    • Give members control of their profiles, membership, class bookings, and more
    • Increased member satisfaction comes when members can find all the information they need easily
  • More informed decision making 
    • View the bigger picture using data collected from every department
    • Align marketing and sales by using marketing features to better engage customers and drive sales

How much does gym management software cost? 

Like all things in life, the cost of gym management software has a wide range. 

Generally, gym management software is charged monthly but can also be charged per member. 

The fitness software’s average monthly cost is between $150-$200 per month but can increase significantly when using additional features. 

Connecteam is the best gym management software combining all of the needed features for operational efficiency at a reasonable price of only $29 per month for up to 30 users.

FAQS

What should a gym management app include? 

For starters, a gym management app should allow for job scheduling, attendance tracking, timesheets, payroll, communication features, engagement tools, a searchable directory, and insightful reports. With these capabilities, you can manage your business and employees while growing your customer base.

What are key factors to consider in gym management software?

When choosing a gym management app, you must know your employees and your business! So, make sure to ask yourself these key questions before selecting a fitness business software:

  1. How long does implementation take? 
  2. Are your employees tech-savvy?
  3. How much time and effort can you put into the setup of gym software?
  4. What is your total budget?
  5. How many employees need access?
  6. Does the gym software allow you to scale and add more to it if needed?

Once you have these factors in mind, choosing a fitness business software with all the necessary features becomes an easier task to swallow.

What administrative tasks can gym management software handle?

What do we mean by administrative tasks? Communicating with your employees, creating a job schedule, tracking working hours, issuing invoices, analyzing data and reports, maintaining a directory, and more. All of these are made easier with the right fitness business software.

Bottom Line on Gym and Fitness Management Software 

The right gym management app can help increase revenue and member retention, create a central hub for your employees, and take your fitness business to the next level.

In this blog, we highlighted what factors to consider, what features are needed, and what the top 8 gym management software solutions are. This combination provides you with the necessary information on how to effectively run your business.

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