8 Best Gym and Fitness Management Software Solutions in 2020

Successfully running your own gym isn’t so easy. From creating a stunning website to scheduling your team and member classes to sending invoices to member retention to effective internal communication and so much more, you’re likely to get a serious workout! 

Many of the larger gyms have started using gym management software to automate their day to day processes, saving themselves tons of time and money.

 

What is gym management software? 

Essentially, gym and fitness management software is a total management tool that helps streamline administrative tasks in order to increase engagement, save time, increase revenue, better member retention and more. Fitness business software makes it easier to effectively manage your gym and team members. 

What do we mean by administrative tasks? Communicating with your employees, creating a job schedule, tracking working hours, issuing invoices, analyzing data and reports, maintaining a directory, and more. All of these are made easier with the right fitness business software.

 

Key factors you must consider when choosing a gym management app because only you really know your employees so make sure to ask yourself these key questions before choosing a fitness business software:

1. How long does implementation take? 
2. Are your employees tech-savvy?
3. How much time and effort can you put into the setup of gym software?
4. What is your total budget?
5. How many employees need access?
6. Does the gym software allow you to scale and add more to it if needed?

Once you have these factors in mind, choosing a fitness business software with all the necessary features becomes an easier task to swallow.

 

What should a gym management app include?

• Job scheduling
• Attendance tracking
• Timesheets
• Communication tools (chat, updates, etc.)
• Engagement tools (surveys, polls, suggestion box, etc.) 
• Searchable directory 
• Insightful reports

 

With all the following in mind, we rounded up a list of the best gym software solutions in the market so you can focus on the bigger picture.

 

8 Best Gym and Fitness Management Software Solutions in 2020

1. Connecteam

Connecteam offers a leading gym management software solution that’s fully customizable, easy to use and highly affordable. As the only all-in-one employee management app in the market, you can easily manage all your employees from one place with these top features: 

Scheduling: Create single, multiple, or team shifts, dispatch or recurring shifts, use calendar view, drag & drop, and even copy last week’s shifts.

Time clock & timesheets: Track and manage work hours on jobs, projects, customers or anything else with GPS location stamps with maps display and geofence; tags and shift attachments; automated breaks; overtime and double time; automated push notifications and reminders, and more.

Communication & engagement: Collaborate better with group conversations, one-on-one chat, work directory, updates with or without comments and likes, feedback surveys, suggestion box, live polls, sharing of videos, GIFs, documents, images and more.

Connecteam’s gym software allows you to streamline and automate processes from the front desk to the back office so you can easily uplift your facility.

Price: Pricing starts at just $29/month for up to 200 users! This means you save a ton of time and money when you don’t have to pay per user.

Free trial: Yes, there is a free 14-day trial. Or, you can sign up now for the free plan to find out for yourself just how much Connecteam can do for you and your business.

 

2. Mindbody

Mindbody is a software solution that offers a branded app otherwise its desktop version offers features like marketing automation, attendance tracking, inventory management, scheduling, auto-renewal memberships, staff and member management, payment processing, reporting, and more. 

Mindbody integrates with Facebook, Constant Contact, Xero, Credit Card and Email software, and Google Calendar and Analytics.

Price: Pricing starts at $149/month. 

Free trial: No, a free trial is not available with this fitness business software. 

 

3. GymMaster

GymMaster is a solution that allows you to easily maintain records of your members and their memberships, book classes and trainers, process and track sales, and communicate with the right members when you need it. Additionally, it has a booking system, point of sale, billing integration, a mobile app for staff and members, online booking for clients, and more.

Price: Pricing starts at $85/month. 

Free trial: Yes, a free trial is available. 

 

4. Zen Planner

Boutique gyms, yoga studios, boxes and affiliate gyms, and martial arts school best benefit from Zen Planner. The software boasts itself on its ability to “streamline and centralize marketing, administrative, logistical, and business management processes.” Its key features include billing, staff and member app access, workout and skills tracking, integrated marketing tools, and more.

Price: For 0-50 active members, pricing starts at $117/month for the Planner software only. Otherwise, the complete suite starts at $414/month for 0-50 active members.

Free trial: There is no free trial.

 

5. SimplyBook.me

SimplyBook.me is an online booking system that’s perfect for selling your offerings or accepting and managing appointments, plus it offers additional functionalities for business and marketing growth. Your clients can book online and managers can view and handle bookings from the fully-integrated admin interface. Additionally, the bookings can be managed via phone, web, email, or SMS. 

The software integrates with many payment processors, websites, email and Google services, and much more. Plus, 23 payment processors such as PayFort, Mollie, and CCAVenue.

Price: Pricing starts at $9.90/month but if you want its premium package then it’ll cost $59.90/month. 

Free trial: Yes, there is a free 14-day trial. And SimplyBook.me also has a free plan you sign up for but is limited in its feature set.

 

6. Gymcatch

With Gymcatch you are able to manage the following: Scheduling, membership management, reporting, payments, billing and invoicing, waitlists, discount codes, website integrations, and more. However, Gymcatch is best suited for independent fitness businesses that offer classes and appointments, including group instructors, boutique studios and gyms.

Price: Pricing starts at $20/month and it’s $4 for every feature (“bolt”) you want to add on. 

Free trial: Yes, there is a free 30-day trial. 

 

7. Club Automation

Club Automation is designed for club operators as its a web-based software that is best scalable for health, tennis and fitness clubs of all sizes with one or many locations. Its feature set includes attendance tracking, employee management, inventory management, billing, invoicing, online booking, POS, event management and more. 

Price: Contact Club Automation for a quote. 

Free trial: No free trial is listed on its website. 

 

8. CoachAccountable

Created in 2012, CoachAccountable is made for a single coach to effectively manage his or her client base. Its core features include attendance tracking, contract management, billing, invoicing, online booking, payment processing, membership management, and more. All of this is designed to help coaches focus on doing what they do best, coaching.

Price: As a starter with two clients, pricing starts at $20/month. Basically, you pay $4 per client. 

Free trial: Yes, a free 30-day trial is available. 

 

The bottom line on gym and fitness management software 

The right gym management app can help increase revenue and member retention, creates a central hub for your employees and takes your fitness business to the next level. In this blog, we highlighted what factors to consider, what features are needed and what the top 8 gym management software solutions are. All of this combined provides you with the necessary information on how to effectively run your business.

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