Free Landscaping Work Order Template

Streamline your landscaping business with this professional work order generator. Create comprehensive quotes for garden design, installation, and maintenance projects with this intuitive tool. Track materials, labor hours, and costs while maintaining a professional client relationship—perfect for landscaping contractors, garden designers, and property maintenance companies.

✔️ Organize Material & Labor Requirements

✔️ Calculate Project Costs & Apply Discounts

✔️ Generate Professional PDF Work Orders

Save time on paperwork and focus on growing your green business—try it today! 🌿

Free Landscaping Work Order Header Image

How to Use This Landscaping Work Order Tool

  1. Company Setup
    • Upload Logo: Add your company logo for a professional look on documents.
    • Brand Color: Select your brand color to customize the form’s appearance.
    • Saved Work Orders: Access previously saved work orders from the dropdown menu.
  2. Work Order Details
    • Work Order Number: Enter a unique identifier (required).
    • Expected Start/Finish Dates: Set the project timeline (required).
    • Project Name: Provide a descriptive name for the landscaping project (required).
  3. Company & Client Information
    • Company Details: Fill in your business contact information (name, phone, email, address).
    • Client Information: Enter customer contact details for billing and communication.
  4. Material Requirements
    • Item Name: List each landscaping material needed (mulch, plants, etc.).
    • Quantity & Unit Price: Specify amounts and costs per unit.
    • Item Description: Add details about each material for clarity.
    • Add Material: Click to include additional materials as needed.
  5. Labor Requirements
    • Task Name: List each service to be performed (lawn installation, planting, etc.).
    • Hours & Hourly Rate: Estimate time required and cost per hour.
    • Task Description: Provide details about what the task entails.
    • Add Labor: Click to include additional labor items as needed.
  6. Pricing & Summary
    • Discount: Apply a percentage or fixed amount discount if appropriate.
    • Tax Rate: Enter applicable tax percentage for your location.
    • Summary Calculations: Review automatically calculated subtotals for materials, labor, and final amount due.
  7. Finalization
    • Footer Notes: Add a personal message, terms, or thank you note to the client.
    • Save Work Order: Store the quote in your browser for future reference.
    • Download PDF: Generate a professional PDF document to share with clients.
    • Clear Form: Reset all fields to create a new work order.

Use this tool to create professional estimates, track project components, and maintain organized records—whether you’re running a small landscaping business or managing large outdoor design projects.

Saved Work Orders

Work Order Details

Company Details

Client Information

Material Requirements:

$750.00
$2,000.00
Subtotal $2,750.00

Labor Requirements:

$1,000.00
$525.00
Subtotal $1,525.00

Total Work Summary

Total Materials $2,000.00
Total Labor $2,300.00
Total Work $4,300.00

Summary

Discount:
Tax%:
Total Due: $4,379.04

FAQs

Yes, the tool automatically saves your work orders in your browser’s local storage. You can access previously saved work orders from the dropdown menu at the top of the page and import them with a single click. This feature is especially useful for creating templates or for recurring clients.

You can personalize your work orders by uploading your company logo and selecting your brand color. The tool will apply your brand color to various elements of the work order and include your logo on the generated PD

Absolutely. Each material and labor item has a dedicated description field where you can provide comprehensive details about the specifications, quality, or scope of work. This helps prevent misunderstandings and ensures clear communication with clients.

If you modify a previously saved work order, you’ll need to click the “Save Work Order” button again to update it. The system will store it under the same work order number and project name combination.

Yes, the tool includes a discount feature that allows you to apply either a percentage or fixed dollar amount discount to the total price. This is useful for seasonal promotions, loyalty discounts, or negotiating with clients.

The tax percentage you enter is applied to the subtotal after any discounts. You can adjust this rate to match your local tax requirements, or set it to zero if tax is not applicable.

Yes, the “Download PDF” button generates a professional-looking document that you can email to clients, print for signatures, or keep for your records. The PDF includes all the details from your work order in a clean, organized format.