Keep track of your jobs with this Cleaning Work Order Template. Use this free cleaning work order template to outline job details, track expenses, and make billing a breeze. Perfect for janitorial companies, commercial, and residential cleaners, keep everyone on the same page with a cleaning work order.
Free Cleaning Work Order Template
How to Use Our Free Cleaning Work Order Template
Step 1: Add Your Work Order Details
Set a work order number to keep track of jobs, the job name, and the estimated start and end dates. Customize the work order to fit your cleaning business by uploading your company logo and adding a brand color. Start by customizing your work order to fit your business—upload your company logo and add a brand color.
Step 2: Enter Your Company & Client Information
Enter your company name, contact information, and address. Then fill in your client’s details so everything is ready to send when you complete the job.
Step 3: List Supplies & Equipment
Add the cleaning supplies you’ll use for the job, and any additional equipment required. You can add the cost and quantity for each item and a short description if you want. The template will calculate the total supplies and equipment costs for you automatically.
Step 4: Add Tasks & Labor Costs
List the tasks your team needs to complete and the expected time for each. Add the hourly rates and include a brief description of each task. The template will update the total labor costs as you go.
Step 5: Review and Export
You can add any relevant discounts and tax rates. These will be reflected in the “total due,” which shows the estimated cost for the full job. You can also add a custom message to share with your clients.
Once you have gone over everything, you can save your work order or export it as a PDF. Print, email, or share the completed work order with your clients and team.
Saved Work Orders
Office Cleaning Project Details
Cleaning Company Details
Client Information
Material Requirements:
| Subtotal | $250.00 | |||
Labor Requirements:
| Subtotal | $368.00 | |||
Total Project Summary
| Total Materials | $250.00 | |||
| Total Labor | $368.00 | |||
| Total Project | $618.00 | |||
Summary
| Discount: | |
|---|---|
| Tax%: | |
| Total Due: | $582.56 |
What is a Cleaning Work Order?
A cleaning work order is a document that lays out what needs to get done, where, when, and by who. It helps make sure your team knows exactly what to clean, what supplies to bring, and how long the job should take. It also keeps things clear and organized for your clients. Having a cleaning work order sets the expectations, pricing, and timelines for a job.
What Should I Include in My Cleaning Work Order?
Think of your work order for cleaning jobs as a plan. When your client reads it, they should understand exactly what they’re getting and what they’re paying for. To make sure everything is clear, your cleaning work order should include:
- Project name and timeline
- Company and client details
- Supplies and equipment used
- Tasks, labor hours, and labor rates
- Total cost, tax, and any discounts
- Notes or special instructions
Connecteam Tidies Up Your Operations
From daily checklists to last-minute schedule changes, Connecteam helps you manage every part of your cleaning business from one app.
Spotless Scheduling
Spread across multiple clients and locations? Connecteam’s Employee Scheduling feature makes it easy to assign jobs, share checklists, and keep your team organized. Easily create, edit, and share schedules that you can send to clients and your team can access right from their mobile devices. You can schedule recurring tasks, update job details in real-time, and send automatic shift reminders—all from one place.
Clean Time Clocks
Know who’s doing what, where, and when. Connecteam’s GPS Time Clock lets you track attendance, verify job completion, and simplify payroll in one go. Employees can clock in and out from their phones, while you get accurate timesheets and location data. Easily export digital timesheets for seamless payroll processing.
Check Every Box
Stay in the loop on every job with Connecteam’s Custom Checklists. Your cleaners can check off tasks, add photos, and leave notes directly from the app—keeping you updated in real time. Gain full visibility into your team’s progress so you can plan ahead, ensure quality cleans, and know that every task is done right.
FAQs
A construction work order is a document that outlines the specific tasks, materials, labor, and costs required for a construction project. It ensures all project details are clearly communicated to both the client and the construction team to manage expectations and track progress.
- Project details: Include client and contractor contact information, job site address, relevant permit numbers, and any required zoning approvals.
- Scope of work: Provide a detailed description of the construction tasks, referencing specifications, blueprints, and site plans.
- Materials and supplies: List the specific materials, quantities, brands, and grades required, along with who is responsible for procurement and associated costs.
- Labor requirements: List labor hours, if you’ll be working with subcontractors, and any specialized trades needed, such as electricians, plumbers, or HVAC technicians.
- Project schedule: Define start and completion dates, critical milestones, and deadlines for each phase of the construction project.
- Warranties and guarantees: Specify details on workmanship warranties, material guarantees, and any follow-up services after the project is completed
You can simplify the work order process with Connecteam’s customizable forms and templates. Use these resources to generate work orders and make sure all the necessary details are captured in one place and easily accessible.
Connecteam also offers additional features such as team communication, task management, and time tracking to keep your team and your business working efficiently.
- Be clear and detailed: Clearly outline the scope of the project, including specific tasks, materials, and labor requirements.
- Account for contingencies: Include a section for potential changes, unforeseen conditions, or additional work to allow for flexibility.
- Set clear deadlines: Establish start and finish dates and critical milestones to ensure the project stays on schedule. This also provides a timeline for tracking progress.
- Specify responsibilities: State who is responsible for supplying materials, handling permits, and managing subcontractors to prevent confusion and ensure accountability.
- Document warranties and guarantees: Detail any workmanship warranties or material guarantees to provide the client with peace of mind and outline your commitment to quality.
Yes. You can enter a percentage-based or dollar discount, as well as a tax rate. The calculator will update the total cost accordingly.