Looking for a way to run your staffing agency smoothly and efficiently? You’ve come to the right place! Check out these best staffing software solutions designed to do just that and find your perfect fit!
From keeping up with hundreds of applications and assigning the right people to the right jobs to ensuring your staff is performing well and your clients are happy – you’re average workday is anything but easy – especially when you’re relying on outdated tools.
Luckily, running your staffing agency’s complex processes doesn’t have to be overwhelming or time-consuming. With these 7 best staffing agency software solutions, you can manage your daily processes in a breeze.
Let’s jump right in!
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one staffing agency software
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Good for staffing automation
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Good for recruitment management
Why trust us?
Our team of unbiased software reviewers follows strict editorial guidelines, and our methodology is clear and open to everyone.
See our complete methodology
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What to Look For in a Staffing Agency Software Solution
- Communication features: You need to easily be able to contact the potential recruits as well as the company. There should be a chat feature and a directory to reach out quickly, get the answers you need, and schedule meetings.
- Scheduling: A vital part of any staffing agency is scheduling. You need to be able to easily schedule new hires to their new jobs. The scheduling feature should include a time clock feature and geo-tracking to eliminate time theft. It should seamlessly integrate with third-party calendar apps to make sure the information is visible and clear for all those involved.
- Employer tracking: You want to know which companies you’re staffing for. There needs to be a way to sort the employers to find exactly who you need based on industry, number of employees, or location.
- Applicant tracking: When you have so many applications rolling in, it’s essential to be able to sort and track who is applying, for what positions, what their experience is, where they’re located, etc. Once you get all of this information, you’ll need to store it in a way where you can quickly access it to match the applicants with job openings.
- Time and expense tracking: For your own employees, you want to make sure they can track their time spent on each company looking for recruits and any expenses incurred during the search.
- Payroll and accounting: You do not want to manually be inputting employee hours, PTO, sick days, etc., every week–it’s time-consuming and prone to mistakes. Make sure whatever software you use integrates with your chosen payroll software.
The 8 Best Staffing Agency Software Solutions of 2024
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Connecteam — Best all-in-one staffing agency software
At the top of our list is Connecteam’s all-in-one staffing agency software. This mobile-first solution gives you all the tools you need to manage your daily processes with complete ease and efficiency, even while on the go.
Let’s dive into some of Connecteam’s core capabilities and how they can optimize your and your team’s day-to-day.
Complex scheduling made simple
Connecteam’s employee scheduling features allow you to schedule staff across different jobs and locations based on their qualifications and availability, making it easy to assign all the right people to the right jobs.
To further help simplify your scheduling process, it includes multiple timesaving capabilities, such as shift templates, open shifts, and self-service shift replacements.
Add shift information and instructions to each shift, such as notes, addresses, and tasks. This way your staff will know exactly what is expected of them and can get right to it without unnecessary back-and-forth.
And of course, everyone can access their latest schedules from anywhere straight from the app.
Streamlined timekeeping
You can streamline your entire timekeeping process, with an in-app time clock, digital timesheets, and payroll integrations.
Connecteam’s time clock always you to know your staff arrives at the job on time and ensure everything runs smoothly with a live overview of each clocked-in user’s location.
It furthermore automatically logs work hours onto digital timesheets which you can review, approve, and export to payroll from one place. You can see exactly how much time each staff member spent at each client to optimize billing and payroll.
Enhanced communication
Connecteam offers rich instant and secure communication capabilities, eliminating the need for endless phone calls, texts, and emails.
Using the in-app directory, personnel can access always up-to-date client contact details, including relevant contact preferences and information. Keep contact information safe within the company by enabling staff to contact clients directly from the app, without first having to save contacts to their phones.
With the chat feature, you instantly communicate with your staff via private or group chats based on working areas or roles and know your messages get across successfully.
Skills management
Use digital forms and checklists to gather real-time insights straight from the work floor and ensure you’re employees are performing at their best.
Boost productivity and ensure you’re employees are on point with custom digital onboarding and training programs your staff can complete independently from anywhere.
With Connecteam’s document management feature, you can furthermore manage, store, and have employees upload all required documentation and certifications in one secure, cloud-based location.
And so much more
In addition, Connecteam offers exceptional customer service, an intuitive user experience, and full customizability, allowing you to adjust the platform to suit your exact needs.
Connecteam also offers a free for life plan – Get Started Now!
Key Features
Pros
Intuitive and easy to use
All-in-one solution
Great customer support
Budget-friendly
Cons
Needs internet or wifi access to work
Pricing
Free-for-life plan availablePremium plans start at $29/month for 30 users
14-day free trial, no credit card required
Start your free trial -
Zoho Recruit — Good for: Hiring suitable candidates
Available on
- Web
- iOS
- Android
Zoho is a staffing software solution that aims to help recruiters and staffing agencies transform how they work and grow their businesses.
Zoho includes features that allow you to automate your hiring process with features for managing applicants’ data, scheduling interviews, and categorizing and shortlisting applicants by job openings. It also integrates with Facebook, Twitter, and LinkedIn, allowing you to tap talent from social media platforms.
Key Features
- Recruitment management
- Social recruiting
- Talent acquisition
- Careers page
Pros
- Easy to use
- Automation options
Cons
- Limited capabilities
- Platform can run slow
Pricing
Starts at $5/user/month Trial: Yes — 15-day Free Plan: Yes
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Bullhorn — Good for: Tracking employee performance
Bullhorn’s staffing software solution uses smart technology to automate the recruitment process from start to finish.
It includes many features that help you manage your daily tasks, such as employee scheduling, attendance, and tracking your workforce in real-time. Bullhorn also streamlines the process of approving, managing, and interpreting time and expenses. The software furthermore integrates with many top staffing software companies.
For Whom?
Bullhorn was designed for those looking to recruit candidates and help them achieve their best. Bullhorn is suitable for companies both large and small. It was created to increase productivity, and help find potential candidates the correct placements.
Key Features
- Social recruiting
- Customizable reports
- Candidate tracking
- Job posting
Pros
- Easy to use
- Simple design
Cons
- Poor customer service
- Prone to bugs
Pricing
Contact vendor for price Trial: No Free Plan: No
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JobDiva — Good for: Applicant tracking
Available on
- Web
- iOS
- Android
JobDiva’s staffing agency software aims to deliver an AI-powered SaaS solution to staffing and recruiting firms.
JobDiva provides solutions for recruiters, sales assistants, and managers. It offers multiple features, including recruiting CRM, synchronization with major job boards and VMS providers, BI analytics, and a resume database. JobDiva furthermore offers database search features, such as for searching resumes per “skills by years of experience.”
For Whom?
JobDiva is a staffing agency software aimed at all companies regardless of their size. JobDiva’s main purpose is to ensure candidates are successful when it comes to their job search.
Key Features
- Assessment management
- Pipeline management
- Interview scheduling
- Resume parsing
Pros
- Good tracking capabilities
- Intuitive user experience
Cons
- Platform can run slow
- Inability to edit notes once saved
Pricing
Contact vendor for price Trial: No Free Plan: No
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CEIPAL — Good for: Automating job requisition
Available on
CEIPAL is an AI-powered recruiting software solution that aims to provide full-lifecycle management of the talent acquisition process.
With it, you can analyze candidate and employee data, which in turn gives you actionable insights into how to meet hiring goals and execute talent strategies. It furthermore includes tools for pipeline curation, candidate engagement, applicant tracking, and workforce management. You can also create in-depth reports and integrate different platforms to hire more efficiently.
For Whom?
CEIPAL is for staffing and recruiting agencies using next-level technology. CEIPAL produces successful pairing between recruiters and candidates.
Key Features
- Competency management
- Individual development plans
- Goal setting & tracking
- Recruitment management
Pros
- Feature-rich
- Good customer service
Cons
- Prone to bugs
- Room for improvement
Pricing
Starts at $24/per user/feature/month, for 6-50 users Trial: Yes Free Plan: Yes
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Crelate — Good for: Accessing data
Available on
- Web
- iOS
- Android
Crelate is a cloud-based staffing software solution that aims to empower agencies with the tools to make more placements, win more business, and scale their teams.
It offers a customizable application tracking system, recruiting CRM, and back-office management features that are designed to speed up the recruitment and delivery process. It also includes reporting tools on your sales, recruitment, and delivery operations.
For Whom?
Crelate’s staffing software helps agencies deliver results in rapid time. With its multi-functional tool, you can get back to expanding your company and generating new contacts.
Key Features
- Candidate management
- Resume parsing
- Self service portal
- Job posting
Pros
- Feature-rich
- Intuitive user interface
Cons
- Poor reporting options
- Lacking customer support
Pricing
Starts at $69/user/month Trial: Yes Free Plan: No
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Avionté — Good for: Managing resumes
Available on
- Web
- iOS
- Mac
Avionte’s staffing software offers an end-to-end staffing solution that aims to help companies maximize profits and boost productivity.
The platform mainly offers recruiting CRM and an application tracking system. It includes analytics on performance and productivity, as well as payroll and billing automation options. Avionté’s features are mainly focused on the U.S. and Canada.
For Whom?
Avionté serves professional staffing companies, as well as additional industries, such as IT, clerical, light industrial, and healthcare.
Key Features
- Applicant tracking
- Interview management
- Resume search
- Job posting
Pros
- Good customer support
- Useful integration options
Cons
- Unintuitive reporting options
- Hard to navigate
Pricing
Contact vendor for price Trial: No Free Plan: No
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iSmartRecruit — Staffing agencies recruitment
Do you want to simplify your end-to-end hiring workflow and hire top talent faster for your clients?
Then, choose iSmartRecruit! it is cutting-edge staffing agency software tailored specifically for staffing agencies. It is designed to streamline and optimise every aspect of your recruitment process.
iSmartRecruit offers a complete suite of functionalities that empower your staffing agency to improve efficiency, elevate candidate experience, and drive higher business growth.
iSmartRecruit offers a highly scalable and easy-to-use Applicant Tracking System (ATS) to easily manage all your recruitment activity and a Recruiting CRM Tool to build strong relationships with candidates and clients.Key Features
- Auto-Pilot Workflow
- AI Profile and Job Matching
- Advanced Database Search
- Interview Management
Pros
- Customisation avaialble
- Highly-Scalable
- Easy-to-use user interface
Cons
- Can integrate with more tech platforms
- Maybe reports could be more customised
Pricing
Contact [email protected] to learn about a flexible pricing plan that is good for your unique staffing agency needs. Trial: No Free Plan: No
Compare the Best Staffing Agency Software Solutions
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Start for free
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| Reviews |
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| Pricing |
Starts at just $29/month for the first 30 users
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Starts at $5/user/month
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Contact vendor for price
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Contact vendor for price
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Starts at $24/per user/feature/month, for 6-50 users
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Starts at $69/user/month
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Contact vendor for price
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Contact [email protected] to learn about a flexible pricing plan that is good for your unique staffing agency needs.
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14-day
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15-day
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| Free Plan |
yes
Free Up to 10 users
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| Use cases |
Best all-in-one staffing agency software
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Good for: Hiring suitable candidates
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Good for: Tracking employee performance
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Good for: Applicant tracking
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Good for: Automating job requisition
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Good for: Accessing data
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Good for: Managing resumes
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Staffing agencies recruitment
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| Available on |
Web, iOS, Android
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Web, iOS, Android
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Web, iOS, Android
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Web, iOS, Mac
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What Is Staffing Agency Software?
Staffing agency software is a digital solution that helps staffing agency owners and managers run their daily operations. They offer multiple helpful tools that can differ per software solution.
It can for instance include tools for the recruitment process, such as an application tracking system and background screening options. The staffing software can also help you manage your employees and simplify your daily operations.
This can include scheduling, time tracking, task management, and communication.
How Do Staffing Software Solutions Work?
Staffing agencies use staffing software to keep track of recruits and clients. Staffing software makes it easier for agencies to communicate with clients and recruits, manage recruit profiles, post jobs, and perform various other tasks that help match recruits with job openings.
Good staffing software has communication features to easily contact recruits and clients. It has HR features to submit documentation, sign contracts, and safely store personal information. The software also should be able to publicize scheduling, daily tasks, and time tracking.
Why Should I Use Staffing Software?
Software for staffing agencies is a must for dealing with multiple recruits and clients. It’s easy for clients to fall through the cracks or to fall short filling all of the positions a company needs in the absence of staffing software. Using staffing agency software will ensure all data is kept up-to-date and will clearly outline who is looking for a job and what jobs need to be filled.
The best staffing software is built with multitasking in mind; since you’re always dealing with multiple clients at once, it’s crucial to not lose track of important information.
Staffing software also tracks applications and resumes to help you better match recruits to job openings. Software for staffing agencies is made specifically to increase productivity and efficiency.
How Much Does Staffing Software Cost?
The cost of staffing agency software differs per provider and is largely dependent on the size of your staffing agency and the feature package. Overall, the average price of staffing software solutions is $30/month per user. Particularly firms that charge per user can get rather expensive if you’re working with a large team.
Keep in mind that high pricing doesn’t necessarily guarantee a better user experience. Our number one pick, Connecteam, offers premium plans at a flat monthly rate of $29 for the first 30 employees.
FAQs
Will staffing software be useful for scheduling?
Yes – absolutely! In the staffing industry, scheduling is everything. The best staffing software has a built-in scheduling system that allows you to create optimal schedules, share these with your employees, and, altogether, save tons of time if you are still scheduling manually.
How can staffing software assist with my payroll?
The best staffing software will include tools to record your employees’ work hours onto digital timesheets and export these to your payroll system when payday comes around. This allows you to streamline and partially automate your entire payroll process, saving you time, effort, and costly payroll errors.
With the recent pandemic, can my staff access information without being at their desk?
This does depend on the app you choose. Some staffing software solutions do allow you to store company policies, client information, training manuals, etc. Those apps are some of the best staffing software around and have been very useful during the pandemic as employees can perform their jobs even without being physically at the office.
The Bottom Line on Staffing Agency Software Solution
Staffing software has much to offer your recruitment company. The right software allows you to run your day-to-day with complete ease and efficiency – from scheduling and task management to communication and client management. This way you can save valuable time and, above all, ensure you deliver the best services.
Connecteam’s all-in-one solution has everything you need to run your daily operations smoothly, keep your employees performing at their best, and put the focus back on your business. Choose the staffing software solution that suits your business best and start seeing the benefits today!