9 Best Online Timesheet Apps in 2022

Top Tools
Nikki Webman February 27, 2021 11 min read
digital online timesheet app on digital device

Quick Guide

    Disorganized timesheets and inaccurate employee timestamps are the silent killer of your payroll processes. Throw in buddy punching and time theft to the mix, and it becomes too much to bear. 

    So whether you’ve been manually using Excel, good ol’ pen and paper, or a low-grade online timesheet, you’re probably more than ready for a switch to something digital and automated.

    Online timesheets check both of these boxes, and for that reason, are 100% error-free. They keep business owners like you from overpaying or underpaying employees, and as a fringe benefit, it keeps your management completely compliant and regulation-happy. 

    We’ve done our part so that you can do yours: check out our best online timesheet suggestions to get ahead of any further blows to your company’s profits. 

    Our Top 3 Timesheet App Solution Picks

    • Connecteam – The all-in-one timesheet app solution for deskless workers; free for up to 50 users.
    • Harvest – Online timesheet that includes a start and stop timer and creates invoices that are easy to forward; 30-day free trial.
    • Hubstaff – Remind employees to send timesheets before payroll deadline and set up money transfer for payroll processing; 14-day free trial.

    If you don’t have time to look at each online timesheet individually, then check out the comparison table below.

    The 9 Best Online Timesheet Apps of 2022

    Connecteam brings both you and your employees the gift of transparency, accuracy, and ease through your day-to-day operations both in and out of the office. 

    This all-in-one software solution supports your managerial style, your business structure, and your overall needs (even as you grow your business!) with its wide range of key features.

    Praised by 20,000+ customers worldwide, Connecteam’s additional online timesheet solution works to positively enhance your business’ success. 

    Automated Timekeeping (No More Time Theft!)

    Keep your employees reliable and responsible for their own time tracking. With one single push of a button and an easy-to-navigate employee time clock, your employees can digitally, remotely (all from their own smartphone) clock into and out of work. Specify whether you’re working from the office, at home, or some other remote location, and have an 100% accurate payroll when it comes to payday. 

    Geofencing (No More Buddy Punching!)

    Managers have seen employees abuse buddy punching tactics from what seems like the dawn of time. It’s easy to lie about location for employees who work remotely or who move between locations. With Connecteam’s geofencing capabilities, it sets a perimeter as to where employees are able to clock in (this is all done through their own smartphone, keeping buddy punching out of question).

    How Does GPS Tracking Geolocation Work?

    With GPS tracking, specifically, Connecteam’s breadcrumbs feature, management has an eye on each employee’s location throughout the day (only while the employee is clocked-in). 

    Automated time clocking and GPS capabilities adds two extra layers of protection for a guaranteed accurate online timesheet.

    Feature Filled Online Timesheet

    Connecteam’s timesheet app is made in such a way that you can easily spot changes and red flags on timesheets. This includes overtime, passing daily limits, accidental auto-clock outs, incomplete work weeks, absences, or even edits made by employees (which then need approval from you). 

    Necessary tweaks to incorrect information can all be done from the same window. If a question for an employee arises, that can also be done with the built-in chat function on the timesheets themselves. 

    Streamline Your Payroll 

    Connecteam masters the steps for payroll preparation. In order to keep employees informed of payroll periods and the expectations regarding their timesheets, notifications and reminders can be sent out by your management. This gives employee’s ample time to review their timesheets themselves and request edits for any mistaken time logs. 

    Requests are sent to you to verify and from there entries can be locked after your approval. Once the online timesheet is in perfect order, it can be quickly exported as a PDF or Excel sheet for accounting. Also, Connecteam’s seamless integration with Quickbooks Online and Gusto makes payroll smooth and 100% accurate.

    It’s extremely important that your online timesheets are accurate and that’s only made possible with proper steps leading up to the making of an online timesheet, and the steps preceding it. 

    Key Features

    Available on mobile and desktop

    Reminders set to clock in/out

    Auto-clock out 

    Geolocation attached to timeclock

    Breadcrumbs technology

    Various timesheet templates

    Lock verified timesheet adjustments

    Overtime and absence alerts

    Export timesheets as PDF/Excel

    Integration with Quickbooks Online and Gusto

    Pricing

    Premium plans starts at $39/month for the first 50 users, more seats available

    Free Trial: 14-day free trial

    Free-for-life plan: Yes

    timeClock

    The #1 Online Timesheet App for Your Business

    Make payroll smooth and 100% accurate with Connecteam’s timesheets, GPS tracking and geofencing

    Start Your Free Trial
    harvest online timesheets

    Harvest uses your online timesheet as a way to gather data and insight as to how to better perform and also save money. With a start and stop timer that employees are entrusted to use, workers can log their own time entries whether they are on the mobile or desktop. The time stamps are turned into an “online timesheet calculator” of such, and creates invoices where billable hours are easily forwarded onto the client. 

    With the use of invoicing tools and online timer that monitors your screen time, this is for business owners looking for something to diagnose where time and money is costing and could be better spent; and that can all come from the timesheet alone. 

    Key Features 

    Reporting feature that turn into detailed invoices

    Manage teams and individual costs per projects

    Keep tabs of project progress based off hour and week

    Able to offline time track

     

    Pricing

    Harvest costs $12/month per user

    Free Trial: 30-day free trial

    Free-for-life plan: Yes, but with limitations to # of users, admins, projects, etc.

    hubstaff online timesheets approvals feature

    Hubstaff is a smart system for it allows you to assign specific users (your employees) a payment period all while choosing a completely different payment period for a different user. Employees are reminded to send their timesheets before the payroll deadline. When this is completed, management will be notified to approve or deny entries (for further adjustments). Lastly, you can automatically or manually set up the transfer of money for payroll processing. 

    Specifically for those in need of a payroll software solution for small businesses; this is an ideal solution.

    Key Features 

    Timesheets incorporate activity and time accompanied by it

    Everything is automated including the delivery of timesheets

    Billable rates set specific to each employee (customizable) 

    Alerts for early or later arrival to job shift

     

    Pricing

    Hubstaff’s Basic plan: starts at $7/month per user. Each listed plan includes substantially different features. Check it out on their pricing page. 

    Free trial: 14-day free trial

    Free-for-life plan: Yes, for up to 1 user (very limited capabilities)

    clicktime view and submit online timesheet page

    Clicktime functions to track, manage, and report your online timesheet. More specifically, you’ll have a bird’s eye view of which employees are open to work, what projects are over or under budget, and understand the productivity of all this hand in hand. Approve everything as an admin and this includes billable vs. non-billable hours. 

    This is for small businesses to large businesses looking to scale or for those who’ve already grown and need to have a visual on key-metrics that can keep everything afloat. 

    Key Features 

    Dashboard and report for what needs improvement

    Employees can make their own goals

    Answers real-time questions in regards

    Pricing

    Basic Plan: $8.00 per user/month

    Free-trial: 14-day trial

    Free-for-life: No

    beebole online timesheet dashboard

    Beebole operates to make your timesheets also a way to better utilize your time. It is less about payroll and more about how to better manage your employees and specific projects. This is a flexible timesheet that is curtailed to each project, client, and individual task to effectively and accurately measure spent time. Their accuracy of payroll, will boost employee morale and therefore keep your employee retention.

    For business owners who want to actively keep an eye out on who is available to work, it’s important to have resources that better prepare job schedules.

    Key Features 

    Automated timesheet reminder

    Tracks your absences and holidays on top of work hours

    Both mobile and desktop versions

    Lock time entry capabilities 

    Reports made are exported as: .XLS, .PDF and .CSV

    Pricing

    Basic Plan: 5.99€ per user/per month

    Free trial: 30-day free trial

    Free-for-life plan: No

    when i work editing online timesheet page

    The When I Work online timesheet app integrates well with outside payroll systems. To name the few: ADP, Gusto, Quickbooks, Paychex. Before sending timesheets to payroll, When I Work helps you form what they call “pay rules” to manage costs and it also supplies a work scheduler. Additionally, all devices (you name it: desktop, mobile, tablet) can be turned into a digital timesheet. When I Work is applicable to small businesses and/or enterprises.

    Key Features 

    Time attendance marker

    Forecasted budgets

    Billable vs. Non-billable hours

    Can view edit history 

    Pricing

    When I Work’s Basic plan costs $2/month per user (max. 100 employees) for the scheduling and messaging features. If you would like to include time tracking and attendance, the Basic plan goes up to $4/month per user.

    Free trial: Yes, 14-day trial

    Free-for-life plan: No

    jibble online timesheet with full view of employees

    Jibble brings you timesheet templates for your daily, weekly, or monthly online timesheet needs. Once timesheets are completed, they can be reviewed either as a whole or in specification to a particular day (in detail). The details of employee daily activities will dive deep into the work ethic of an employee (i.e. breaks, promptness, work focus). 

    Key Features 

    Customization for overtime hours based on your business

    Personalized payment periods

    Send timesheets for review by supervisor

    Billing and invoicing 

     

    Pricing

    Basic (Premium) Plan: $2.50 per user/month

    Free Trial: Yes, 14 day trial 

    Free-for-life plan: Yes 

    deputy online timesheet and time tracking

    Deputy simplifies timesheet processes from start to finish. Although you need an additional payroll application to export these online timesheets, Deputy still manages to stand on its own with its own services too. With Deputy you can choose to export timesheet approvals in bulk and also export payroll in bulk. This doesn’t mean you can’t export timesheets and payroll individually, it just means you have the choice when it comes to Deputy. 

    Business owners who use this could have employees who work remotely and from the office (hybrid).

    Key Features 

    Automated and in real-time

    Send reminders 

    Calculates wages according to local law or agreed upon contracts

    Differentiates between paid and unpaid breaks

    Live updates for upper management

    Pricing

    Basic Plan for Time Tracking: $2.50 per user/month (only includes time and attendance. Does not include scheduling, which is directly related to making an online timesheet). 

    Free-trial: 31-day free trial 

    Free-for-life plan: No

    With Quickbooks Time, everything can be done through the app. This includes employee tracking, submitting, and approving time as a manager. With remote workers and its GPS capabilities to ensure employees are on the road and where they are meant to be, you can record mileage to reimburse expenses based on taxes. For business owners who are too busy to manage each timesheet individually, there is also an option to manage multiples at once. 

    Best for those who manage field services and remote workers. With its GPS capabilities and the ability to track mileage, it’s clear this is catered to those who handle people out of the office. This would be for industries such as construction, contractors, and health care professionals

    Key Features 

    View of employee location through GPS

    Handle timesheets in bulk

    Operates with or without wi-fi cellular coverage 

     

    Pricing

    QuickBooks Time premium plan: base price of $25/month, plus 8$/month per user. This includes only 1 free admin. 

    Free trial: 30-day free trial

    Free-for-life plan: No

    Quick Comparison Table of the Best Online Timesheet Apps

    Summary

    Monthly Price

    Free Trial

    Free Plan

    An all-in-one online timesheet solution. Best for deskless industries with automated timekeeping and GPS tracking that ensures accurate timesheets and payroll.

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Yes, 14 days.

    Start For Free

    Yes, up to 50 users

    Harvest entrusts employees to start and stop their stopwatch time clock. Creates detailed invoices based on billable hours.

    10 employees: $120
    20 employees: $240
    50 employees: $600

    Yes, 30-day trial

    Yes, for 1 user and 2 projects

    Hubstaff is fully customizable for payment periods specific to individual workers. Employees are sent notifications to stay on top of all payroll processes.

    ​​10 employees: $70
    20 employees: $140
    50 employees: $350

    Yes, 14-day trial

    Yes, for just 1 user. Extremely limited in its capabilities.

    With ClickTime you have an overview of both employees and projects. It functions to use timesheets as a way to provide real insights even when it comes to hiring and the need for more resources.

    10 employees: $80
    20 employees: $160
    50 employees: $400

    Yes, 14-day trial

    No

    Beebole is more about project management rather than payroll when it comes to your online timesheet. Customized to specific people or tasks.

    10 employees: 5.99€
    20 employees: 119.80€
    50 employees: 299.50€

    Yes, 30-day free trial

    No

    Integrates with many 3rd party payroll vendors. Helps save on labor costs with pay rules that you apply. Applicable to all devices.

    10 employees: $40
    20 employees: $80
    50 employees: $200

    Yes, 14-day trial

    No

    Jibble has advanced view pages for daily, weekly, monthly payroll. When it comes to daily payroll see to the T, the breaks, start/end time stamps, and overall focus of individuals

    10 employees: $25

    20 employees: $50

    50 employees:$125

    Yes, 14 day trial

    Yes

    Simple way to produce online timesheets. Export of payroll and timesheets can be done in bulk to save administration time.

    10 employees: $25
    20 employees: $50
    50 employees: $125

    Yes, 31-day free trial

    No

    Uses GPS to track employees and goes even further as to track mileage for reimbursement due to taxes and expenses of road activity. With Quickbooks upper management can approve or deny timesheets by multiples.

    25$ per month base fee for 1 admin. 8$ per user after that base fee. 
    10 employees: $105
    20 employees: $185
    50 employees: $425

    Yes, 30-day trial

    No

    Summary

    An all-in-one online timesheet solution. Best for deskless industries with automated timekeeping and GPS tracking that ensures accurate timesheets and payroll.

    Monthly Price

    10 employees: $39

    20 employees: $39

    50 employees: $39

    Free Trial

    Yes, 14 days.

    Start For Free

    Free Plan

    Yes, up to 50 users

    Summary

    Harvest entrusts employees to start and stop their stopwatch time clock. Creates detailed invoices based on billable hours.

    Monthly Price

    10 employees: $120
    20 employees: $240
    50 employees: $600

    Free Trial

    Yes, 30-day trial

    Free Plan

    Yes, for 1 user and 2 projects

    Summary

    Hubstaff is fully customizable for payment periods specific to individual workers. Employees are sent notifications to stay on top of all payroll processes.

    Monthly Price

    ​​10 employees: $70
    20 employees: $140
    50 employees: $350

    Free Trial

    Yes, 14-day trial

    Free Plan

    Yes, for just 1 user. Extremely limited in its capabilities.

    Summary

    With ClickTime you have an overview of both employees and projects. It functions to use timesheets as a way to provide real insights even when it comes to hiring and the need for more resources.

    Monthly Price

    10 employees: $80
    20 employees: $160
    50 employees: $400

    Free Trial

    Yes, 14-day trial

    Free Plan

    No

    Summary

    Beebole is more about project management rather than payroll when it comes to your online timesheet. Customized to specific people or tasks.

    Monthly Price

    10 employees: 5.99€
    20 employees: 119.80€
    50 employees: 299.50€

    Free Trial

    Yes, 30-day free trial

    Free Plan

    No

    Summary

    Integrates with many 3rd party payroll vendors. Helps save on labor costs with pay rules that you apply. Applicable to all devices.

    Monthly Price

    10 employees: $40
    20 employees: $80
    50 employees: $200

    Free Trial

    Yes, 14-day trial

    Free Plan

    No

    Summary

    Jibble has advanced view pages for daily, weekly, monthly payroll. When it comes to daily payroll see to the T, the breaks, start/end time stamps, and overall focus of individuals

    Monthly Price

    10 employees: $25

    20 employees: $50

    50 employees:$125

    Free Trial

    Yes, 14 day trial

    Free Plan

    Yes

    Summary

    Simple way to produce online timesheets. Export of payroll and timesheets can be done in bulk to save administration time.

    Monthly Price

    10 employees: $25
    20 employees: $50
    50 employees: $125

    Free Trial

    Yes, 31-day free trial

    Free Plan

    No

    Summary

    Uses GPS to track employees and goes even further as to track mileage for reimbursement due to taxes and expenses of road activity. With Quickbooks upper management can approve or deny timesheets by multiples.

    Monthly Price

    25$ per month base fee for 1 admin. 8$ per user after that base fee. 
    10 employees: $105
    20 employees: $185
    50 employees: $425

    Free Trial

    Yes, 30-day trial

    Free Plan

    No

    Frequently Asked Questions about Online Timesheets

    What should I look for in an online timesheet?

    The secret ingredient to finding the best online timesheet is based on what happens before and after the actual timesheet is created. 

    What do we mean by this? Well, before timesheets enter the equation, you’ll want accurate time clock punches, while, after timesheets enter the equation, you’ll want easy export capabilities for your payroll process. 

    To bring this to life, look for the following features: 

    • Time clock logged to the very second (erasing time theft)
    • Geolocation GPS and Breadcrumbs to verify logged times and locations
    • Reminders sent to employees for timesheet overviews before payroll periods
    • Accurate accounting credited to automated systems
    • Correct overtime, absences, PTO accountability

    Is there an online timesheet template in Excel?

    Yes, you can find a timesheet template on Excel. However, as noted before, what distinguishes a quality online timesheet from another, is the accuracy of the inputted work time. 

    If you’re manually inputting employee work hours onto the timesheet, you’re going down the road of “human-error central” all over again. When digital employee time clocks come into play and then coincide with timesheets (possible with Connecteam’s app), this blocks any chance for discrepancies between the two. 

    Knowing the do’s and don’ts of the application you choose for your small business is important. Although Excel is easily found on most computers these days, it doesn’t mean that the system is fully functional and maxed out in its capabilities; in fact this is a system that requires hours of tedious work. 

    Employees’ Timesheets

    Are there free online timesheets available for use?

    Yes, of course, but when something comes for free you want to pay close attention to the set of limitations that come along with it. To recap, looking at Excel, it is for free but it’s limited in automation. Some other online timesheets, free of charge, come with limitations in the information that they provide.

    Connecteam is free for those up to 50 seats, and for those not within that range, the premium plans are still priced cheaper than most. Connecteam is a steal for the fact that it provides all of its 7 main features (regardless of what plan you choose) and it’s centered around the best timekeeping practices. Timesheets are available no matter what, and they are transparent in the ways it operates; that’s most important. Try out the 14-day trial to see for yourself; it has everything under the rainbow included. 

    The Bottom Line On Online Timesheets

    Finding the right online timesheet is tricky. 9/10 times those who search are not looking at the big picture; they are merely narrowing in on the features of a timesheet alone. When you are able to zoom out and take a look at the time tracking processes as well, you then start to focus on something that makes or breaks your timesheet regardless of the timesheet itself. 

    Logging time to the second and automating it to sync with your online timesheet leaves absolutely no room for mistake. Connecteam’s software operates, as so, and goes even further as to incorporate geolocation stamps in association with time stamps to help management recall the shift itself which ultimately provides another level of trust to the hours worked. 

    After looking at the factors that enable trustworthy time stamps, then you could have a look at payroll processes that come with the online timesheet system to avoid payroll errors. For example, Connecteam reminds employees (at scheduled times) to overlook their timesheets and submit any requests if something is incorrect. With these extra features in association to online timesheets in mind, you’ll be able to choose an online timesheet software that doesn’t just get the job done, but rather choose something that gets the job done right. 

    Error-free Online Timesheet!

    Try Connecteam’s online timesheet app with a 14-day free trial, and no credit card required!

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