8 Best Online Timesheet Apps in 2022

Disorganized timesheets and inaccurate employee timestamps are the silent killer of your payroll processes. Throw in buddy punching and time theft to the mix, and it becomes too much to bear. 

So whether you’ve been manually using Excel, good ol’ pen and paper, or a low-grade online timesheet, you’re probably more than ready for a switch to something digital and automated.

Online timesheets check both of these boxes, and for that reason, are 100% error-free. They keep business owners like you from overpaying or underpaying employees, and as a fringe benefit, it keeps your management completely compliant and regulation-happy. 

We’ve done our part so that you can do yours: check out our best online timesheet suggestions to get ahead of any further blows to your company’s profits. 

Our Top 3 Timesheet App Solution Picks

• Connecteam – The all-in-one timesheet app solution for deskless workers; free for up to 30 users.
• Harvest – Online timesheet that includes a start and stop timer and creates invoices that are easy to forward; 30-day free trial.
• Hubstaff – Remind employees to send timesheets before payroll deadline and set up money transfer for payroll processing; 14-day free trial.

If you don’t have time to look at each online timesheet individually, then check out the comparison table below.

The 8 Best Online Timesheet Apps of 2022

Connecteam brings both you and your employees the gift of transparency, accuracy, and ease through your day-to-day operations both in and out of the office. 

This all-in-one software solution supports your managerial style, your business structure, and your overall needs (even as you grow your business!) with its wide range of key features.

Praised by 36,000+ customers worldwide, Connecteam’s additional online timesheet solution works to positively enhance your business’ success. 

Automated Timekeeping (No More Time Theft!)

Keep your employees reliable and responsible for their own time tracking. With one single push of a button and an easy-to-navigate employee time clock, your employees can digitally, remotely (all from their own smartphone) clock into and out of work. Specify whether you’re working from the office, at home, or some other remote location, and have an 100% accurate payroll when it comes to payday. 

Geofencing (No More Buddy Punching!)

Managers have seen employees abuse buddy punching tactics from what seems like the dawn of time. It’s easy to lie about location for employees who work remotely or who move between locations. With Connecteam’s geofencing capabilities, it sets a perimeter as to where employees are able to clock in (this is all done through their own smartphone, keeping buddy punching out of question).

How Does GPS Tracking Geolocation Work?

With GPS tracking, specifically, Connecteam’s breadcrumbs feature, management has an eye on each employee’s location throughout the day (only while the employee is clocked-in). 

Automated time clocking and GPS capabilities adds two extra layers of protection for a guaranteed accurate online timesheet.

Feature Filled Online Timesheet

Connecteam’s timesheet app is made in such a way that you can easily spot changes and red flags on timesheets. This includes overtime, passing daily limits, accidental auto-clock outs, incomplete work weeks, absences, or even edits made by employees (which then need approval from you). 

Necessary tweaks to incorrect information can all be done from the same window. If a question for an employee arises, that can also be done with the built-in chat function on the timesheets themselves. 

Streamline Your Payroll 

Connecteam masters the steps for payroll preparation. In order to keep employees informed of payroll periods and the expectations regarding their timesheets, notifications and reminders can be sent out by your management. This gives employee’s ample time to review their timesheets themselves and request edits for any mistaken time logs. 

Requests are sent to you to verify and from there entries can be locked after your approval. Once the online timesheet is in perfect order, it can be quickly exported as a PDF or Excel sheet for accounting. Also, Connecteam’s seamless integration with QuickBooks Online and Gusto makes payroll smooth and 100% accurate.

It’s extremely important that your online timesheets are accurate and that’s only made possible with proper steps leading up to the making of an online timesheet, and the steps preceding it. 

Key Features

• Available on mobile and desktop

• Reminders set to clock in/out

• Auto-clock out 

• Geolocation attached to timeclock

• Breadcrumbs technology

• Various timesheet templates

• Lock verified timesheet adjustments

• Overtime and absence alerts

• Export timesheets as PDF/Excel

• Integration with QuickBooks Online and Gusto

Pricing

• Premium plans starts at $29/month for the first 30 users, more seats available

• Free Trial: 14-day free trial

• Free-for-life plan: For up to 10 users, without limitations

Harvest uses your online timesheet as a way to gather data and insight as to how to better perform and also save money. With a start and stop timer that employees are entrusted to use, workers can log their own time entries whether they are on the mobile or desktop. The time stamps are turned into an “online timesheet calculator” of such, and creates invoices where billable hours are easily forwarded onto the client. 

With the use of invoicing tools and online timer that monitors your screen time, this is for business owners looking for something to diagnose where time and money is costing and could be better spent; and that can all come from the timesheet alone. 

Key Features 

• Reporting feature that turn into detailed invoices

• Manage teams and individual costs per projects

• Keep tabs of project progress based off hour and week

• Able to offline time track

 

Pricing

• Harvest costs $12/month per user

• Free Trial: 30-day free trial

• Free-for-life plan: Yes, but with limitations to # of users, admins, projects, etc.

Hubstaff is a smart system for it allows you to assign specific users (your employees) a payment period all while choosing a completely different payment period for a different user. Employees are reminded to send their timesheets before the payroll deadline. When this is completed, management will be notified to approve or deny entries (for further adjustments). Lastly, you can automatically or manually set up the transfer of money for payroll processing. 

Specifically for those in need of a payroll software solution for small businesses; this is an ideal solution.

Key Features 

• Timesheets incorporate activity and time accompanied by it

• Everything is automated including the delivery of timesheets

• Billable rates set specific to each employee (customizable) 

• Alerts for early or later arrival to job shift

 

Pricing

• Hubstaff’s Basic plan: starts at $7/month per user. Each listed plan includes substantially different features. Check it out on their pricing page. 

• Free trial: 14-day free trial

• Free-for-life plan: Yes, for up to 1 user (very limited capabilities)

Clicktime functions to track, manage, and report your online timesheet. More specifically, you’ll have a bird’s eye view of which employees are open to work, what projects are over or under budget, and understand the productivity of all this hand in hand. Approve everything as an admin and this includes billable vs. non-billable hours. 

This is for small businesses to large businesses looking to scale or for those who’ve already grown and need to have a visual on key-metrics that can keep everything afloat. 

Key Features 

• Dashboard and report for what needs improvement

• Employees can make their own goals

• Answers real-time questions in regards

Pricing

• Basic Plan: $8.00 per user/month

• Free-trial: 14-day trial

• Free-for-life: No

Beebole operates to make your timesheets also a way to better utilize your time. It is less about payroll and more about how to better manage your employees and specific projects. This is a flexible timesheet that is curtailed to each project, client, and individual task to effectively and accurately measure spent time. Their accuracy of payroll, will boost employee morale and therefore keep your employee retention.

For business owners who want to actively keep an eye out on who is available to work, it’s important to have resources that better prepare job schedules.

Key Features 

• Automated timesheet reminder

• Tracks your absences and holidays on top of work hours

• Both mobile and desktop versions

• Lock time entry capabilities 

• Reports made are exported as: .XLS, .PDF and .CSV

Pricing

• Basic Plan: 5.99€ per user/per month

• Free trial: 30-day free trial

• Free-for-life plan: No

Jibble brings you timesheet templates for your daily, weekly, or monthly online timesheet needs. Once timesheets are completed, they can be reviewed either as a whole or in specification to a particular day (in detail). The details of employee daily activities will dive deep into the work ethic of an employee (i.e. breaks, promptness, work focus). 

Key Features 

• Customization for overtime hours based on your business

• Personalized payment periods

• Send timesheets for review by supervisor

• Billing and invoicing 

 

Pricing

• Basic (Premium) Plan: $2.50 per user/month

• Free Trial: Yes, 14 day trial 

• Free-for-life plan: Yes 

Deputy simplifies timesheet processes from start to finish. Although you need an additional payroll application to export these online timesheets, Deputy still manages to stand on its own with its own services too. With Deputy you can choose to export timesheet approvals in bulk and also export payroll in bulk. This doesn’t mean you can’t export timesheets and payroll individually, it just means you have the choice when it comes to Deputy. 

Business owners who use this could have employees who work remotely and from the office (hybrid).

Key Features 

• Automated and in real-time

• Send reminders 

• Calculates wages according to local law or agreed upon contracts

• Differentiates between paid and unpaid breaks

• Live updates for upper management

Pricing

• Basic Plan for Time Tracking: $2.50 per user/month (only includes time and attendance. Does not include scheduling, which is directly related to making an online timesheet). 

• Free-trial: 31-day free trial 

• Free-for-life plan: No

With QuickBooks Time, everything can be done through the app. This includes employee tracking, submitting, and approving time as a manager. With remote workers and its GPS capabilities to ensure employees are on the road and where they are meant to be, you can record mileage to reimburse expenses based on taxes. For business owners who are too busy to manage each timesheet individually, there is also an option to manage multiples at once. 

Best for those who manage field services and remote workers. With its GPS capabilities and the ability to track mileage, it’s clear this is catered to those who handle people out of the office. This would be for industries such as construction, contractors, and health care professionals. 

Key Features 

• View of employee location through GPS

• Handle timesheets in bulk

• Operates with or without wi-fi cellular coverage 

 

Pricing

• QuickBooks Time premium plan: base price of $25/month, plus 8$/month per user. This includes only 1 free admin. 

• Free trial: 30-day free trial

• Free-for-life plan: No

Quick Comparison Table of the Best Online Timesheet Apps

Frequently Asked Questions about Online Timesheets

What should I look for in an online timesheet?

The secret ingredient to finding the best online timesheet is based on what happens before and after the actual timesheet is created. 

What do we mean by this? Well, before timesheets enter the equation, you’ll want accurate time clock punches, while, after timesheets enter the equation, you’ll want easy export capabilities for your payroll process. 

To bring this to life, look for the following features: 

• Time clock logged to the very second (erasing time theft)
• Geolocation GPS and Breadcrumbs to verify logged times and locations
• Reminders sent to employees for timesheet overviews before payroll periods
• Accurate accounting credited to automated systems
• Correct overtime, absences, PTO accountability

Is there an online timesheet template in Excel?

Yes, you can find a timesheet template on Excel. However, as noted before, what distinguishes a quality online timesheet from another, is the accuracy of the inputted work time. 

If you’re manually inputting employee work hours onto the timesheet, you’re going down the road of “human-error central” all over again. When digital employee time clocks come into play and then coincide with timesheets (possible with Connecteam’s app), this blocks any chance for discrepancies between the two. 

Knowing the do’s and don’ts of the application you choose for your small business is important. Although Excel is easily found on most computers these days, it doesn’t mean that the system is fully functional and maxed out in its capabilities; in fact this is a system that requires hours of tedious work. 

Are there free online timesheets available for use?

Yes, of course, but when something comes for free you want to pay close attention to the set of limitations that come along with it. To recap, looking at Excel, it is for free but it’s limited in automation. Some other online timesheets, free of charge, come with limitations in the information that they provide.

Connecteam is free without limitations for those with up to 10 seats, and for those not within that range, the premium plans are still priced cheaper than most. Connecteam is a steal for the fact that it provides all of its 7 main features (regardless of what plan you choose) and it’s centered around the best timekeeping practices. Timesheets are available no matter what, and they are transparent in the ways it operates; that’s most important. Try out the 14-day trial to see for yourself; it has everything under the rainbow included. 

The Bottom Line On Online Timesheets

Finding the right online timesheet is tricky. 9/10 times those who search are not looking at the big picture; they are merely narrowing in on the features of a timesheet alone. When you are able to zoom out and take a look at the time tracking processes as well, you then start to focus on something that makes or breaks your timesheet regardless of the timesheet itself. 

Logging time to the second and automating it to sync with your online timesheet leaves absolutely no room for mistake. Connecteam’s software operates, as so, and goes even further as to incorporate geolocation stamps in association with time stamps to help management recall the shift itself which ultimately provides another level of trust to the hours worked. 

After looking at the factors that enable trustworthy time stamps, then you could have a look at payroll processes that come with the online timesheet system to avoid payroll errors. For example, Connecteam reminds employees (at scheduled times) to overlook their timesheets and submit any requests if something is incorrect. With these extra features in association to online timesheets in mind, you’ll be able to choose an online timesheet software that doesn’t just get the job done, but rather choose something that gets the job done right. 

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