A landscaping work order template helps you document every project, from the initial estimate to final completion. Use this free template to track materials, labor, timelines, and client details all in one place.
Free Landscaping Work Order Template
This free tool is built by Connecteam, the platform for managing your team.
How to Use This Landscaping Work Order Tool
- Upload your logo: Click “Choose File” to add your company’s logo.
- Set your brand color: Click the color picker next to “Brand Color” to match your company’s look.
- Fill in the details: Enter the project info, client details, materials used, and labor hours.
- Download your PDF: Click “Download PDF” to get a clean, professional document ready to send to your client.
Landscaping Work Order
Work Order Details
Company Details
Client Information
Material Requirements
Labor Requirements
Note to Client
Materials Subtotal
$0.00
Labor Subtotal
$0.00
Subtotal
$0.00
Discount
-$0.00
Tax
+$0.00
Total Due
$0.00
What Is a Landscaping Work Order?
A landscaping work order is a document that outlines the scope of work, materials needed, labor hours, and costs for a landscaping project. It serves as a contract between you and your client, clearly defining what will be completed, when it will be done, and how much it will cost. A good work order prevents misunderstandings, protects your business, and helps you manage multiple projects efficiently.
What Should You Include in Your Work Order?
Your landscaping work order should include the project name and location, start and finish dates, a detailed list of materials with quantities and prices, labor tasks with hours and rates, any applicable discounts or taxes, and a personalized note to your client. You should also include your company’s contact information and the client’s details. The more specific you are about the work being done, the fewer disputes you’ll have later.
Manage Your Business With Connecteam
While a template is great for getting started, running a growing landscaping business requires more than just PDFs. Connecteam’s workforce management platform helps you schedule jobs, track time with GPS, and assign tasks to your team, all from one app. You can send jobs directly to your crew’s phones, get real-time updates on job progress, and collect digital signatures on site. It cuts out the paperwork so you can focus on landscaping. Try Connecteam for free today!
FAQs
Yes, the tool automatically saves your work orders in your browser’s local storage. You can access previously saved work orders from the dropdown menu at the top of the page and import them with a single click. This feature is especially useful for creating templates or for recurring clients.
You can personalize your work orders by uploading your company logo and selecting your brand color. The tool will apply your brand color to various elements of the work order and include your logo on the generated PD
Absolutely. Each material and labor item has a dedicated description field where you can provide comprehensive details about the specifications, quality, or scope of work. This helps prevent misunderstandings and ensures clear communication with clients.
If you modify a previously saved work order, you’ll need to click the “Save Work Order” button again to update it. The system will store it under the same work order number and project name combination.
Yes, the tool includes a discount feature that allows you to apply either a percentage or fixed dollar amount discount to the total price. This is useful for seasonal promotions, loyalty discounts, or negotiating with clients.
The tax percentage you enter is applied to the subtotal after any discounts. You can adjust this rate to match your local tax requirements, or set it to zero if tax is not applicable.
Yes, the “Download PDF” button generates a professional-looking document that you can email to clients, print for signatures, or keep for your records. The PDF includes all the details from your work order in a clean, organized format.