How Roadsafe Asphalt Replaced Daily Excel Spreadsheets with a Scheduling System Built for the Field

“It’s easy to see everything in one place. For us, the Excel spreadsheets we were sending out, this is a much friendlier format for guys out on the field to use.”

Callen Rogerson, Operations Manager

Key Results

• Field crews get shift details in real time, not at 6am via an Excel file no one could open
• Subcontractors onboarded and scheduled faster, without daily emails for every job
• Operations manager handles scheduling, time tracking, and subcontractor coordination in one platform

The Challenge: A Field Team Running on Morning Emails and Excel Files

With roughly 50 staff and a rotating mix of subcontractors working across different sites, coordinating the day’s work was a manual, last-minute process. Crews had no visibility until the morning email arrived.

1. Field workers received their schedule via Excel spreadsheet at 6am, often unable to open it on their phones
2. Subcontractors required individual emails for each new job, creating repetitive daily admin
3. No scheduling system could show more than a single day at a time, making forward planning difficult

“No one knew what they were doing that day until 6 o’clock in the morning. You’d get people that didn’t have Excel on their phone, or they tried to open it through Google Sheets and it wouldn’t work.”

Callen Rogerson, Operations Manager

How Roadsafe Asphalt Uses Connecteam to Manage a Dispersed Field Operation

Roadsafe Asphalt uses Connecteam primarily for its profiling and trucking crews, who drive directly to site and never pass through the yard. The platform handles job scheduling and time clock for these workers, while subcontractors get access only to the job information they need.

• Custom shift templates are built for each job type, with fields for equipment, crew assignments, and location pin drops
• Subcontractors are added quickly and see only the relevant job details, eliminating daily email chains
• The scheduler displays work across weekly and monthly views, giving the operations manager full visibility ahead of time

“For us, the other app we use, you have to set people up properly. This is just a lot easier for subcontractors so we’re not sending them all emails every day for every job they’re going to.”

Callen Rogerson, Operations Manager

Results That Affect Roadsafe Asphalt’s Bottom Line

Field-Ready Scheduling That Works on Any Phone

• Crews see their shifts in a clean, mobile-friendly format instead of scrolling through spreadsheet rows
• Shift details include location pins, equipment lists, and crew assignments in one view
• Roadsafe Asphalt manages a workforce ranging from 17 to 70 years old. The simpler format has made adoption practical across the board

Faster Subcontractor Coordination

• New subcontractors are added to Connecteam quickly, with no complex setup required
• Each subcontractor sees only their job information, keeping internal documents and other data private
• The scheduling process that once relied on individual daily emails now runs through a single shared platform

“We’re scheduling a week, a month ahead, so we need to be able to see things on a weekly or monthly basis.”

Callen Rogerson, Operations Manager

Before vs. After Connecteam