Effortlessly generate accurate cleaning quotes with this easy-to-use Janitorial Bidding Calculator. Factor in labor costs, overhead, and profit margins to create winning bids—ideal for cleaning businesses, facility managers, and property owners looking to streamline their janitorial services.
✔️ Estimate Monthly Hours & Costs
✔️ Compare Different Profit Scenarios
✔️ Simple Inputs for Quick & Advanced Calculations
Plan smarter and optimize your cleaning strategy—try it now! 🚀
Janitorial Bidding Calculator
How to Use the Janitorial Bidding Calculator
- Enter Your Work Details
- Hours Per Day: How many hours your staff will work each day.
- Days Per Week: How many days per week you plan to clean.
- Wage (Per Hour): The hourly pay rate for your cleaning staff.
- Specify Payroll and Fixed Costs
- Payroll Tax Rate (%): Enter the percentage of labor costs that go toward payroll taxes (e.g., 20%).
- Overhead ($/mo): A monthly estimate of general business expenses (insurance, admin, etc.).
- Other ($/mo): Any additional fixed monthly costs not covered under overhead.
- Select Your Profit Type
- Profit Type: Choose between a percentage of total costs or a fixed dollar amount.
- If you select Percentage:
- Profit Percentage (%): Enter the percentage markup you’d like on top of your total direct costs.
- If you select Fixed:
- Fixed Profit ($): Enter a flat dollar amount to add as profit.
- Calculate
- Once all fields are filled, click “Calculate” to generate your quote.
- Review the Summary
- Monthly Hours: An approximate calculation of total labor hours per month (assuming 4.33 weeks/month).
- Labor Cost: Total cost of labor (monthly hours × hourly wage).
- Payroll Tax: Automatic calculation based on your labor cost and the payroll tax rate.
- Overhead + Other: A combined total of your overhead and other monthly expenses.
- Total Cost: The sum of labor cost, payroll tax, overhead, and other.
- Profit: The profit calculated using your chosen method (percentage or fixed).
- Final Price: The total cost plus your profit amount.
- Check the Explanation
- A detailed breakdown shows how each number is derived—useful for verifying accuracy or sharing with stakeholders.
- Refine & Compare
- Adjust inputs (e.g., wage, overhead, or profit type) to explore different scenarios. Click “Calculate” again to compare results and find the ideal bid for your janitorial services.
By following these steps, you’ll quickly arrive at a reliable monthly quote that reflects your labor costs, overhead, and desired profit—helping you create more transparent and competitive janitorial bids.
Janitorial Bidding Calculator
Work Details
Number of hours worked each day.
Number of days worked each week.
Hourly wage rate for your cleaners.
Percentage of labor cost for payroll taxes.
Monthly overhead costs (e.g., admin, insurance).
Any other monthly fixed costs.
Profit Settings
Percentage of total direct costs you want as profit.
A flat profit amount added on top of total costs.
Summary
| Category | Amount |
|---|---|
| Monthly Hours | 0.00 |
| Labor Cost | 0.00 |
| Payroll Tax | 0.00 |
| Overhead + Other | 0.00 |
| Total Cost | 0.00 |
| Profit | 0.00 |
| Final Price | 0.00 |
Explanation
Enter your inputs on the left, choose a profit type, then click "Calculate."
Made with ❤️ by Connecteam.
Connecteam simplifies everyday work with deskless teams and keeps them connected, so you can focus on growing the business.
Connecteam simplifies everyday work with deskless teams and keeps them connected, so you can focus on growing the business.
FAQs
Include any recurring monthly expenses that keep your cleaning operation running—insurance, office rent, administrative salaries, equipment leases, etc. If an expense is directly related to operating the business (outside of labor and taxes), it belongs in the overhead field.
Payroll taxes (e.g., Social Security, Medicare, unemployment insurance) are mandatory costs for employers and can significantly impact total labor expenses. Separating them ensures you accurately reflect all labor-related costs when determining your final price.
It depends on your business strategy. A profit percentage scales with costs, helping maintain consistent profit margins if expenses rise. A fixed profit is simpler to budget for but may need adjusting if labor or overhead fluctuate significantly.
Yes. You can add these to the Other ($/mo) field if they’re monthly, or you could treat them as a separate line item for one-time or less frequent services. For detailed breakdowns, consider adding extra fields (like specialized tasks) in your version of the calculator.
The calculator multiplies daily hours by weekly days, then by approximately 4.33 weeks per month. This is a standard approximation, but actual hours may vary. If your schedule fluctuates (e.g., holidays or seasonal changes), adjust the inputs accordingly for more precise estimates.
Absolutely. Just modify the relevant inputs (e.g., wage, overhead, profit type) and click “Calculate” again. Comparing results helps you see how changes in labor or expenses impact your final bid, ensuring you pick the most profitable or competitive approach.