Create professional, detailed plumbing work orders in minutes. Itemize materials and labor, calculate totals, apply tax and discounts, and generate a branded PDF for your clients.
Free Plumbing Work Order Template
How to Use the Free Plumbing Work Order Generator
Step 1: Enter Project & Client Details
Fill in the project name, client name, address, work order number, and any relevant notes.
Step 2: Add Labor and Material Items
Click “Add Labor Item” or “Add Material Item” to list services (like pipe installation or leak repairs) and materials (like fittings or sealant), including quantities, unit prices, and descriptions.
Step 3: Apply Discounts & Tax
Include a discount (flat or %) and input your local tax rate to calculate the final total.
Step 4: Review the Summary
Get a full breakdown of subtotal, tax, discount, and total price—all calculated automatically.
Step 5: Export to PDF
Click “Download PDF” to generate a professional, client-ready plumbing work order you can print or email instantly.
Saved Work Orders
Work Order Details
Company Details
Client Information
Material Requirements:
| Subtotal | $2,000.00 | |||
Labor Requirements:
| Subtotal | $2,300.00 | |||
Total Work Summary
| Total Materials | $2,000.00 | |||
| Total Labor | $2,300.00 | |||
| Total Work | $4,300.00 | |||
Summary
| Discount: | |
|---|---|
| Tax%: | |
| Total Due: | $4,379.04 |
What is a Plumbing Work Order?
When it comes to plumbing, there’s no room for confusion, especially when you have pipes, permits, and tight timelines to deal with. A plumbing work order summarizes all the important parts of a job in one document. It usually includes the scope of work, pricing, labor, and client details. Whatever job you’re working on, a work order helps you track materials, log technician hours, and avoid misunderstandings with clients.
What Should I Include in My Plumbing Work Order?
For any-sized plumbing job, make sure your work order includes:
- Job name and number
- Start and finish dates
- Company and client contact details
- A breakdown of the plumbing parts needed (pipes, fittings, sealants, etc.)
- Technician hours and rates
- Notes on the plumbing system or access
- Special instructions or permits needed
- Total payment due
Common Use Cases for Plumbing Work Orders
Wondering when to use a plumbing work order? Here are typical situations where having one makes a huge difference:
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Residential service calls (leaks, clogs, fixture replacements)
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Large-scale pipe installation or repiping projects
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Scheduled maintenance for commercial properties
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Emergency repairs that require fast documentation
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Insurance-covered work where proof of scope and cost is essential
Work orders help you document what was agreed, done, and charged, keeping your team, your clients, and your bottom line aligned.
Formula Breakdown: How the Calculator Works
Here’s what happens behind the scenes when you fill in your items:
Total Cost = (Labor + Materials) − Discount + Tax
Example:
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3 hours of leak repair at $75/hour = $225
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2 fittings at $8.50 = $17
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Discount: 10%
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Tax: 8%
Calculation:
Subtotal: $242
Discount: $24.20
Tax: $17.46
Total: $235.26
This makes it easy to justify your price to clients. No guesswork, no back-and-forth.
Use Connecteam to Run Your Plumbing Business
Once your paperwork is sorted, Connecteam helps you run the rest of your operation—all in one place.
- Time Tracking Made Simple: Track work hours accurately, eliminate payroll errors, and even monitor GPS location for field teams.
- Effortless Employee Scheduling: Build and share schedules in minutes, handle time-off requests, and ensure every shift is covered without the hassle.
- Streamlined Task Management: Assign tasks, set deadlines, and track progress in real-time—all from one easy-to-use platform.
- Enhanced Team Communication: Keep everyone on the same page with a built-in chat, company newsfeed, and updates that reach the right people at the right time.
- Engaging Training and Onboarding: Quickly onboard new employees or upskill your team with customized training courses and quizzes.
Connecteam gives you all the tools you need to simplify operations, improve productivity, and keep your team engaged—all in one app. Whether you’re running a small business or managing a large team, we’re here to help you succeed.
Ready to see the difference? Try Connecteam for free today!
FAQs
A work order should include the following details:
- Company logo – Add you logo.
- Company information: Name, address, and contact details of the business issuing the work order.
- Work order details – Add your work order number and expected start and end of work dates.
- Client information: Name, address, and contact details of the customer receiving the service.
- Job description: A detailed explanation of the work to be performed, including any specific instructions.
- Materials and labor: A list of materials needed, labor required, and their associated costs.
- Schedule and timeline: The expected start and completion dates for the job.
- Terms and conditions: Any relevant terms, such as payment terms or warranty information.
A plumbing work order is a document that outlines the specific details of a plumbing job, including the tasks to be completed, required materials, and labor involved. It provides clear instructions for the assigned plumber while offering the customer a detailed overview of the project scope and costs, ensuring everyone is aligned before the work begins.
- Gather job information: Start by collecting all relevant details about the plumbing job, such as the client’s name, contact information, job location, and the date of service.
- Describe the scope of work: Clearly outline the tasks that need to be completed. This should include specific plumbing services, repairs, or installations required.
- List materials and labor: Itemize the materials and equipment needed for the job, along with the estimated labor time. Include costs for both parts and labor.
- Include special instructions: Add any specific instructions or notes that the plumber needs to follow, such as safety precautions, access requirements, or client preferences.
- Estimate costs: Provide a detailed cost estimate based on the materials, labor, and any additional charges. This helps set clear expectations for both the plumber and the client.
- Obtain approvals: Make sure the work order is reviewed and approved by both the client and the plumbing service provider before work begins.
- Distribute and track: Share the completed work order with the assigned plumber, the customer, and keep a copy for your records. Use it to track the job’s progress and ensure all tasks are completed as specified.
Yes! You can enter your own descriptions, quantities, and unit prices to reflect the real costs of your jobs.
Absolutely. You can enter your local tax rate and add either a flat or percentage-based discount, and the totals will update automatically.
Yes. Whether you’re fixing a clogged drain or quoting a full pipe installation, the template works for any plumbing job size.