Create detailed, professional work orders in minutes with this free contractor work order template. Capture client and company details, list labor and materials, calculate totals, apply discounts and tax, and download a polished PDF—all without leaving your browser.
Free Contractor Work Order Template
How to Use Our Contractor Work Order Template
This work order generator is designed for contractors who need a reliable, professional-looking document that’s easy to fill out, save, and send.
Step 1: Add Your Company Info
Include your business name, contact details, and address. You can also upload your logo and pick your brand color for a polished, on-brand look.
Step 2: Fill In Client Information
Add your client’s name, phone number, and email. These details will appear on the downloadable PDF.
Step 3: Describe the Work
Include the work order number, expected start and finish dates, and the project name or job description.
Step 4: Add Materials and Labor
Use the structured tables to list all materials and labor tasks:
- Quantity or hours
- Unit price or hourly rate
- Automatic total calculation for each line item
You can also enter detailed descriptions for each item or task.
Step 5: Apply Discounts & Tax
Enter a flat or percentage discount and a tax rate. The calculator will automatically adjust the total due.
Step 6: Finalize and Export
Once complete, download a branded PDF that includes:
- Company and client details
- Materials and labor breakdowns
- Subtotals, tax, and discounts
- Final total due
- Optional notes and signature lines
You can also save the work order to your browser and reload it later for future edits.
Saved Work Orders
Work Order Details
Company Details
Client Information
Material Requirements:
| Subtotal | $4,000.00 | |||
Labor Requirements:
| Subtotal | $3,800.00 | |||
Total Work Summary
| Total Materials | $4,000.00 | |||
| Total Labor | $3,800.00 | |||
| Total Work | $7,800.00 | |||
Summary
| Discount: | |
|---|---|
| Tax%: | |
| Total Due: | $7,394.60 |
What is a Contractor Work Order?
A contractor work order is a detailed document that defines the scope of a job. It includes everything from labor and material costs to timelines, pricing, and client information. Work orders help keep your projects organized, your team on track, and your clients informed and aligned on expectations. Plus, they make it easy to track progress and expenses—so when it’s time to send an invoice, you have everything you need in one, clear place.
What Should I Include in My Contractor Work Order?
A good contractor work order should cover everything important to your job, including:
- Project Name & Description: What the job is and what is involved.
- Estimated Timeline: How long the project is expected to take.
- Client Information: Relevant contact details.
- Company Information: Your business name, contact details, and address.
- Materials & Costs: A breakdown of items needed and their prices.
- Labor Rates: Estimated hours and pay rates.
- Taxes & Discounts: Any applicable deductions or tax rates.
- Total Cost & Payment Summary: The full amount due, including calculations.
- Notes or Special Instructions: Any other relevant details about the job.
Manage Your Projects With Connecteam
The work order is your plan. Connecteam is how you put it in action. With Connecteam, you can assign tasks, share updates in real-time, track progress, and communicate with your team. If you’re managing one project or multiple, Connecteam helps you stay organized and stick to your timeline to deliver great results, every time.
Stick to the Schedule
With Connecteam’s Job Scheduler, you can assign jobs, shifts, and tasks in minutes. Easily create, edit, and share schedules with your clients and crew. Your team can access schedules right from their phones and receive notifications and updates in real-time. Attach job details directly to the schedule, like locations, checklists, and notes, so your crew can get right to work.
Know Where Work Happens
Know exactly where and when your team is working Connecteam’s GPS Time Clock. Your crew can clock in and out from their phones, right on the job site—no paper timesheets or guessing required. Automatically log all hours in digital timesheets you can easily review, edit, and send right to payroll.
Keep Every Task on Track
Connecteam’s Task Management makes it easy to track progress and complete work from anywhere. Whether it’s a quick fix or a multi-step project, you can create tasks, set deadlines, attach photos or files, and follow progress in real time. Your team gets notified instantly, so nothing slips through the cracks—and you get full visibility into who’s doing what and when.
FAQs
A contractor work order is a formal document that outlines the tasks, materials, labor, and costs for a specific project, ensuring clear communication between the client and contractor. It serves as a written agreement to manage expectations, track progress, and avoid disputes.
- Project details: Client and contractor contact information, project location, and permit numbers.
- Scope of work: Detailed description of the construction or renovation tasks, including specifications, blueprints, and site plans.
- Materials and supplies: Specific materials, quantities, brands, and grades required for the project, along with procurement responsibilities and costs.
- Labor requirements: Breakdown of labor hours, subcontractor involvement, and any specialists required, such as plumbers or electricians.
- Project schedule: Start and completion dates, critical milestones, and deadlines for each phase.
- Warranties and guarantees: Details on workmanship warranties, material guarantees, and any post-completion service commitments.
Connecteam simplifies the work order process with customizable forms and templates that you can adjust to meet your exact requirements. The platform allows you to quickly generate work orders, ensuring all necessary details are captured and easily accessible.
Additional features such as task management, time tracking, and team communication boost efficiency, helping to keep business operations running smoothly.
- Clearly define scope of work: Outline the specific tasks, materials, and labor required for the project.
- Include detailed payment terms: Specify the payment schedule, including milestones, deposits, and final payment. Clearly state how payments will be handled for change orders or unforeseen work.
- List necessary permits and approvals: If you need to obtain permits, detail which permits are required and who is responsible for obtaining them.
- Include warranty and guarantee information: Specify the warranty period and what it covers, whether it’s materials, workmanship, or both.
- Add insurance and liability clauses: Protect your business and the customer by including clauses about insurance coverage, liability, and indemnification. This is particularly important in contracting where accidents or damage could occur.
Yes. Just click “Download PDF” once you’ve filled in all the necessary details. The PDF includes your logo, color branding, and signature lines.