How Magnet-Me Replaced Manual Scheduling and Scattered Coordination with Connecteam

“It’s a game changer, definitely. It saves you a lot of time and makes things easier for you as well as for your staff.”

Haim Kadar, Owner

Key Results

• Scheduling without the guesswork – Connecteam gives instant visibility into photographer availability and event assignments.
• Real-time field visibility – Location-verified check-ins mean no more calls from clients asking where the photographer is.
  
• Structured onboarding – New photographers complete video-based training before their first shift, arriving better prepared for hands-on training.

The Challenge: Coordinating a Distributed Team with No Fixed Hours

Every event at Magnet-Me requires a different photographer, a different location, and a different set of assets. Managing availability across a team of nine with no fixed office hours created real friction.

• Google Calendar was the primary scheduling tool, but it could not show who was booked, who was available, or who had overlapping commitments across events.
• There was no reliable way to confirm that photographers had received event details, design files, or last-minute changes before leaving for a job.
• Onboarding was done entirely one-on-one, with the owner demonstrating every step in person, leaving no scalable process for new hires.

“Before, it was Google Calendar, which was very confusing. You don’t know who is booked, who is available, who can take a job, who is already booked for another event.”

Haim Kadar, Owner

How Magnet-Me Uses Connecteam to Manage a Field Photography Team

Haim adopted Connecteam to bring scheduling, communication, and training into a single place that every team member could access from their phone. The result is a team that operates with less friction and more accountability.

• Photographers update their availability periodically in the app, and Haim can see at a glance who is free and qualified for each event before making a booking.
• Each job includes all the event details, design files uploaded by the graphic designer in the Philippines, and a check-in form photographers complete on-site.
• A structured video course in Connecteam handles new hire onboarding, so the first one-on-one session focuses on knowledge checks, not basic explanations.

“The graphic designer uploads the designs into Connecteam once finalized. Then they are ready for the photographers to download the files and have them ready when they go to the event.”

Haim Kadar, Owner

Results That Affect Magnet-Me’s Bottom Line

Scheduling and Field Accountability That Works

• Haim can filter available photographers by event suitability and confirm bookings directly in the app, replacing the back-and-forth that Google Calendar required.
• Location-based check-ins show exactly when a photographer arrived on site. If someone has not checked in 15 to 20 minutes before an event starts, Haim gets an automatic notification.
• When clients call saying the photographer has not arrived, Haim can confirm presence without interrupting the team member mid-setup.

Training and Communication Without the Repetition

• New photographers complete a structured video course in Connecteam before their first shift, covering the full workflow.
• Updates and announcements reach the entire team in one place, with visibility into who has read each message.
• The owner spends less time on manual training and reactive communication, and more time on running the business.

“To manage staff in business is the hardest thing, and Connecteam helps here a lot.”

Haim Kadar, Owner

Before vs. After Connecteam