Case Studies
How LV Iron & Steel Built a Field-Ready HR System for 180+ Construction Employees
LV Iron & Steel was managing HR through paper forms, scattered employee files, and manual follow-up. With Connecteam, the company centralized employee records, streamlined jobsite form collection, and made safety and compliance documentation easier to access when needed.
Industry
Construction
Location
Las Vegas, Nevada, United States
Products used
Employee Files & Documents
Forms
Resources & Knowledge Base
Recognition
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“I love it. I’m constantly adding new things and building on what we already use. Rolling it out gradually made it much easier to get team buy-in without overwhelming people.”
Key Results
- Centralized HR records for 180 to 200 field employees – employee files, documents, disciplinary records, and recognition history now live in one digital profile
- Less time spent chasing managers for forms – information that once took weeks of follow-up now comes directly to HR through Connecteam
- Stronger safety and compliance documentation – weekly safety talks, JHA forms, and OSHA training records are documented and easier to access when needed
- Cleaner employee data from the field – structured forms help reduce missing details, unclear dates, illegible handwriting, and unreadable scanned PDFs
The Challenge: HR Was Running on Paper, Folders, and Memory
LV Iron & Steel had 180 to 200 field employees, two business divisions, and no prior HR infrastructure. Employee files lived in Microsoft folder trees. Forms were paper-based. Managers passed information through informal channels, and Heather had no reliable way to see what was missing, what had been submitted, or which records were ready when needed.
- Employee files were hard to manage: records were stored in nested folders with no checklist, no status tracking, and no simple way to flag missing documents
- Forms took too long to collect: paper-based requests could sit with managers for weeks, forcing Heather to follow up repeatedly
- Employee data was hard to trust: scanned PDFs were often unreadable and difficult to translate, creating problems for onboarding and record accuracy
“I would have to look at each of the documents and be like 1, 2, 3, 4, 5, 6. Okay, I got eight documents. Which one is missing? Moving someone from current to terminated was not easy – I had to manually remember to go and do that every time.”
How LV Iron & Steel Built a Structured HR Operation With Connecteam
Heather started with employee file management, then expanded Connecteam into forms, safety documentation, training records, recognition, and disciplinary tracking. Instead of forcing a full system change all at once, she rolled it out one workflow at a time so managers and field employees could adjust without friction.
- Every employee now has a digital profile with their document timeline, recognition history, and disciplinary records in one place
- Connecteam Forms replaced paper-based workflows for disciplinary actions, attendance tracking, new hire information, and weekly safety talks
- Foremen can access the employee handbook, safety topics, and JHA templates from their phones while on the job site
“I get such a better response now. I used to chase people for a month asking, ‘Where’s that form?’ It never came in. Now it’s just immediate – I get it and we’re done.”
The Results: Faster Follow-Up, Cleaner Records, and Stronger Compliance Visibility
HR Has One Place to Find the Full Employee Record
- Heather no longer has to search through folder trees to find documents or piece together an employee’s history
- Managers can review recognition, disciplinary records, and document history from the employee profile
- Required forms are easier to track, giving HR better visibility into what has been submitted and what still needs attention
Field Forms Come Back Faster
- Managers can submit forms from any device instead of handing in paperwork later
- Structured fields and calendar pickers help prevent missing phone numbers, unclear dates, and illegible handwriting
- Heather saves 1 to 2 hours each week because information comes in directly instead of requiring repeated follow-up
Safety Records Are Easier to Document From the Job Site
- Foremen can open weekly safety talks in the app, walk the team through the topic, collect signatures, and send the record to the safety manager
- Job Hazard Assessments are being moved into Connecteam Forms so completion can be tracked, timestamped, and tied to the responsible supervisor
- Training materials and completion records are stored in one place, making them easier to pull during OSHA-related reviews
“If OSHA asks who completed training, we can pull everything up immediately. We store training materials in Connecteam, employees complete them there, and every record is documented and easy to access.”
Before vs. After Connecteam
| Aspect | Before Connecteam | After Connecteam |
|---|---|---|
| Employee Files | Nested Microsoft folders. No checklist. No status tracking. | Digital profiles with document history, searchable records, and clearer visibility into missing files. |
| Forms & Compliance | Paper-based forms. Weeks of follow-up to get submissions. | Digital forms submitted from any device with immediate visibility for HR. |
| Safety Talks | Printed packets. Manual sign-offs filed in folders. | Topics accessed from phones on site. Signed records sent to the safety manager in real time. |
| Employee Data Quality | Illegible handwriting. Missing fields. Unreadable PDFs. | Structured fields, required inputs, and cleaner submissions from managers. |
| Recognition & Reviews | Verbal, informal, and untracked. | Recognition and disciplinary history tied to each employee profile. |
Why Connecteam Worked for LV Iron & Steel
LV Iron & Steel needed a system that could bring structure to HR without slowing down field teams. Connecteam gave Heather a practical way to organize employee files, collect forms from managers, document safety activity, and keep compliance records easier to access.
The gradual rollout made the difference. Heather could start with the most urgent HR need, prove the value, and keep adding workflows as managers became more comfortable using the platform.
Today, Connecteam gives LV Iron & Steel one place to manage employee records, collect field forms, document safety activity, and keep HR moving without relying on paper, folders, or constant follow-up.