Time Tracking Software is a digital tool used by businesses to retain records of how long an employee has spent on various projects, usually for payroll purposes. Depending on the software used, an employee can record their time themselves to ensure they receive payment for the work they’ve carried out.
Why Is Time Tracking Software Important for Businesses?
Time Tracking Software is essential for businesses with remote employees and freelancers. Now more than ever, companies are opting for a desk-free policy, with employees and freelancers working from home all around the globe.
Since the outbreak of Covid-19, many businesses have seen the positive effects of a desk-free policy, such as improved productivity and reduced overhead fees. Equally, employees have seen the benefits of working from home, enjoying the flexibility this provides.
The biggest hurdle companies have faced is keeping track of how employees spend their time now that managers are no longer overseeing workers in an office environment. However, companies can now ensure work is completed promptly by implementing good time tracking software.
Benefits of Time Tracking Software
The right time tracking software will benefit your organization in several different ways.
- Increased employee productivity. Tracking hours can help employees to focus on completing their tasks and avoid procrastination.
- Improved budget estimation & time management. Admin teams gain data from detailed reports which helps them to approximate budgets more efficiently and accurately.
- Better project management. Employers can use data from time tracking software to determine how long a project will take and if it requires revisiting, resulting in more accurate project management.
- No more paper timesheets and punch cards. Time tracking software is better for the environment, as there is no need for paper timesheets or punch cards.
- Compliant, accurate monitoring. The software helps you manage overtime while remaining compliant with automated compliance monitoring.
What Does the Best Time Tracking Software do?
While time tracking software primarily tracks your employees’ hours, the best time tracking solutions offer additional benefits. We’ve listed several additional features that enable users to get the most out of time tracking software.
Features To Look For in Time Tracking Software
100% paperless time tracking
All tasks relating to tracking time should be entirely paperless. That includes the generation and approval of timesheets. Using software for tracking time instead of using punch cards allows companies to monitor employee time in one place at the click of a button.
Companies need to ensure that they are compliant with overtime laws when managing employees on a payroll. A time tracking system with an overtime tracking function will help calculate overtime pay automatically.
For those looking to automate all aspects of reporting, you can do so by using time tracking software that automatically creates pay period reports, and produces reports on project timelines. Automated reporting helps your admin team to become more efficient and to estimate budgets for different projects.
Combined HR software
As time tracking software is just one part of human resource management, using an HR software solution that combines all aspects—including time tracking—is a better alternative to using multiple HR software providers. That way, you can rest assured that the software will integrate seamlessly.
5 Best Time Tracking Software Applications for Businesses in 2022
Below, we’ve chosen the five best time tracking software applications available in 2022 and detailed why they’ve made the cut. We’ve also included some of the best features each option offers in the hopes of helping you determine which software is best for you.
Connecteam is an all-in-one solution that is trusted by over 36,000 companies worldwide. Connecteam HR software allows you to communicate with, manage, and train your employees who work from home or in the field.
Within the Connecteam app, there is an employee time clock feature that allows for payroll integrations and offers real-time GPS visibility, a one-touch clock in and out, and absence and PTO approvals all in one click. The Connecteam app is our solution for companies looking for an all-in-one HR and time tracking software.
Connecteam offers a free trial for all packages, as well as a free option that includes all features at no cost for small businesses with up to 10 employees.
Small Business Plan:
$0 per month
$29 for first 30 users
$49 for the first 30 users
$99 for the first 30 users
As one of the most well-known time tracking software applications available, Clockify allows users to create timesheets based on specific projects. With Clockify, you can also track locations, as well as app and website usage.
From a management perspective, Clockify allows for invoice creation, expense tracking, and scheduling.
Depending on what you require from Clockify, there are several pricing options. You can use the basic version of Clockify for free, which enables users to add unlimited users, projects, and tracking. Below, we’ve outlined the plan upgrades available:
$4.99 per month, per user on the monthly plan
$6.99 per month, per user on the monthly plan
$9.99 per month, per user on the monthly plan
$14.99 per month, per user on the monthly plan
Harvest is a platform that allows users to track their time and manage all aspects of their operations department. With simple and intuitive time tracking and in-depth reports and analysis tools, it’s easy to see why many businesses are choosing to invest in Harvest as their employee tracking system.
Harvest integrates with many popular tools, such as Asana, Basecamp, Slack, Trello, and more. Currently, over 70,000 companies are using Harvest to track time. Join them by starting the free 30-day trial on offer. There are currently two pricing options for Harvest:
Free forever. Allows for one user with up to two projects.
Monthly plan: $12 per user, per month.
Annual plan: $10.80 per user, per month.
Unlimited users, unlimited projects.
If you’re looking for a time tracking software application that enables you to monitor where your employees are when they’re tracking time, Replicon could be the best option for you. This software offers customizable timesheet formatting and a global wage and hour database. Additionally, if you prefer to monitor data through graphs and charts, you can do so with Replicon. Replicon has three pricing options, starting at $6 per month:
Time & Attendance Product Suite:
$6 per month
Project Time Tracking Suite:
$12 per month
Professional Services Automation Suite (PSA and PPM):
$29 per month.
If you’re looking for a solution that automates company time tracking and reduces admin by 75%, Timely might be the software for you. Timely can automatically track the time spent on every desktop and web app, with no need for timers, manual input, or note-taking. In addition, Timely will produce a private daily record outlining the time spent in meetings, browsing documents and websites, emailing, and more—with no effort required.
Timely’s 5,000 users enjoy using the tool because of its beautiful design, individual privacy, and intuitive, user-friendly interface. As a result, team members can manage their performance and productivity without compromising their employer’s trust.
Timely offer three pricing plans:
$10 per user, per month.
$18 per user, per month.
$26 per user, per month.
You can save 20% on the above plans by opting to pay annually. Timely also offers a custom plan called Unlimited +, which allows you to tailor Timely to your organization.
How To Choose the Right Time Tracking Software for You
There are many time tracking software options available, so we’ve put together a short guide of the steps you should take to identify the best software for your business.
Determine your business’ needs
It’s crucial to figure out your core needs and requirements as a business. For example, do you need a basic software solution to record time only? Or do you want a software solution that covers project management, too? Identifying these requirements with your team will help you choose the right software solution.
Consider which are the most important features for your business
Following a discussion outlining the needs of your business, it’s time to figure out which features are most important for your business. For example, if payroll reports are at the top of your list, this will help you narrow down the software solutions available.
Confirm your budget
Confirming your budget is essential before researching the options available to you. Consider whether you want to pay a monthly subscription per individual user or whether you would like to pay a one-time fee that includes unlimited users. If your business is consistently growing, you may decide the latter is the preferred payment method. This step eliminates software outside your budget and solutions that don’t offer the payment method that suits your business.
Carry out your own research
It’s important to conduct your own research to determine the right time tracking software for you and your business. Researching will allow you to compare all the different features each software application offers, from automated reporting to overtime automation.
Trial your chosen product
Most software providers offer free trials with their products. This is perhaps the most effective way to ensure you pick the right software for your business.
How To Implement Time Tracking Software
The best time tracking software will be user-friendly and should seamlessly integrate with your current processes. The easiest way to implement this software is to use a solution that offers everything you need for your HR department, including time tracking, employee management, and other services that fall under HR.
If you’re looking to retain your current HR system and want to have time tracking software that will integrate with it, you’ll need to double-check that the solution you’re considering integrates seamlessly. You can do this by opting for software solutions that offer a free trial, reaching out to their support team, and asking upfront. Most software companies also list their confirmed integrations on their websites.
Some companies find split testing helpful, so if you’re considering implementing time tracking software, you can ask your employees to try a few different options you’re considering and ask for their honest feedback.
Explaining Time Tracking to Your Employees
Time tracking software ensures that employees are paid for their time, while also giving employers an insight into how their employees spend this time. The best way to explain time tracking is to outline the benefits employees and employers will get from using the software.
If you’ve never asked your employees to record their time, it can come as a shock and even introduce a feeling of untrustworthiness. Therefore, it’s important to approach the subject from the point of view of an employee and explain how it will help them. Pitching the benefits of time tracking software to employees can be a great way of reducing any feelings of uneasiness. For example, you could highlight how time tracking reports will ensure that employees are paid correctly, and that the likelihood of anything being missed due to human error will be dramatically reduced.
It’s crucial to be completely transparent when you approach your employees and introduce time tracking. You should explain how the software works, the level of tracking involved (mouse clicks, motion sensors, GPS tracking etc.), and why it’s being introduced now.
The amount of employees working from home has grown exponentially since the pandemic, meaning many businesses need to prioritize the integration of time tracking software into their systems. Time tracking software provides both employees and employers with peace of mind when working from home, and choosing a solution that works for all is a sure-fire way to success.