The 13 Best Organization Apps & Softwares of 2023

The 13 Best Organization Apps & Softwares of 2023

1. Connecteam — Best all-in-one organizational app 

   Available on

   • Web
   • iOS
   • Android

   Start for free

   

   Connecteam is one of the best organizational apps on the market today and has many features to help you and your business stay organized. Let’s take a look at some of the specifics: 

   Task management

   Conecteam allows you to assign new, recurring, and automated tasks to your team based on location, duties, or due date. Within each task, you can include detailed descriptions, subtasks, and even media files to ensure your employees are productive. 

   Send automatic reminder notifications to ensure employees stay on track and complete tasks on time. 

   As a manager, you can easily oversee all assigned projects in your admin dashboard, track your staff’s progress and check in with employees directly in the app. 

   Forms and checklists 

   Keep your team organized with Connecteam’s digital forms & checklists to get important information and employees’ e-signatures upon completion—right from inside the app. Forms can be customized for just about any purpose: on-site job inspections, safety and security forms, employee onboarding, operational checklists, and more. 

   Forms and checklists can be viewed and completed by employees working on-site or in the field, thanks to a simple mobile interface. Plus, you can view and export all your information at any time as reports for compliance or to improve operations. 

   Training and Onboarding

   Connecteam offers a robust training and onboarding feature that allows organizations to train and onboard their employees effectively. Quickly create customizable training materials for your specific needs and check your employees knowledge with the built-in quiz feature.

   The training and onboarding platform ensures that employees are adequately trained and can perform their roles effectively.

   Connecteam also helps you streamline and shorten the onboarding process letting employees upload all required documents and certifications directly on the app. 

   Communicate about tasks (and more) with in-app chat

   Connecteam’s in-app chat is a professional and secure way to communicate with team members and keep everyone on the same page. You can add photos, documents, voice notes, and more. Create one-to-one and group chats, and tag team members in messages. 

   Importantly, you can also leave comments and messages directly in a task to keep discussions to the point.

   Accurate employee attendance tracking

   With Connecteam’s built-in time tracking tools, employees can clock in and out of work right from their mobile device or computer—with just one tap. Staff working in the field can get reminders to clock in when they approach a job site.

   You can also use Connecteam as a time clock kiosk, where your employees who work hourly can clock in and out at a central location on a shared device, such as a tablet. Connecteam’s time clock is accurate to the second to ensure that employees are paid for exactly the amount of time they work. 

   Automated time sheets

   Connecteam automatically creates employee time sheets, helping you stay on top of your payroll matters. Employees can review and edit their time entries to make sure everything is right and all time is tracked to a specific project. Then, Connecteam automatically sends them off to managers for approval.

   Connecteam organizes hours by project, breaks, and overtime, making it easy to see how an employee spent their time.

   Payroll

   Connecteam provides an intuitive and simple platform for payroll. Sync the time clock with the job scheduler to maximize accuracy and streamline the process, while payroll integrations with Quickbooks and Gusto make it simple to do payroll efficiently.

   And so much more…

   In addition, Connecteam offers excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability. 

   Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free. 

   Connecteam also offers a free for life plan – Get Started Now!

   Key Features

   • Streamlined task management

   • Customizable checklists

   • Smart in-app chat

   • Upload all employee documents and certificates

   • Simplified onboarding and training

   Pros

   • Responsive customer support

   • Mobile application to work on the go

   • Highly customizable 

   • Extremely user-friendly 

   Cons

   • Limited third party integrations (currently in development) 

   Pricing

   Free-for-life plan availablePremium plans start at $29/month for 30 users

   14-day free trial, no credit card required

   Start your free trial
2. 

   Any.do — Good for sharing lists 

   Available on

   • Web
   • iOS
   • Android

   

   Any.do is an organization app with features like to-do lists and reminders. Lists can be shared and assigned to different team members, and automatic reminders can be scheduled so important tasks don’t fall under the radar. 

   This app is an effective project management tool that allows users to create customized workflows. And like many organizational apps, Any.do is cloud-basedso your data syncswith all devices on your account. This makes it easy to work collaboratively with team members and complete tasks efficiently. 

   Any.do offers some unique features, too, 

   like voice recognition  and grocery lists. With this feature, recipes can be imported and users can add groceries to their shopping list.

   Learn more about Any.do

   Key Features

   • Calendar sync
   • Recurring tasks
   • Scheduling
   • Project roadmap

   Pros

   • Manage multiple tasks
   • Accessible through smartwatch

   Cons

   • Limited third-party integrations
   • Slow customer service response time

   Pricing

   Starts at $9/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user

3. 

   Akiflow — Good for event consolidation  

   Available on

   • Web
   • Windows
   • Mac

   

   Akiflow makes the list of best organization apps because of its unique time blocking feature. However, the downside is that it’s only available only on desktop. Time blocking is a specific scheduling method that involves organizing time into different blocks dedicated to specific tasks. Using this method, Akiflow provides users control over their daily schedules while still allowing flexibility within each time block.  

   With Akiflow, users can drag and drop tasks on their calendars to make sure they have time to get everything done. They can also import all tasks and events from third-party apps into Akiflow and receive daily notifications regarding their upcoming schedules.

   Learn more about Akiflow

   Key Features

   • Task management
   • Activity tracking
   • Collaboration tools
   • Email management

   Pros

   • Easy to use
   • Task prioritization

   Cons

   • No mobile app
   • Expensive for teams

   Pricing

   Starts at $15/user/month Trial: Yes Free Plan: No

4. 

   Todoist — Good for team collaboration

   Available on

   • Web
   • iOS
   • Android

   

   Todoist is a great tool to help organize your life. You can set alarms, track due dates, and manage projects. Todoist can be used to collaborate with others on team projects, or managers can use the app to assign individual tasks to team members.

   Tasks can be broken up into subtasks and recurring tasks, and notifications are sent to remind users of due dates and assignment priority levels. Notes can be kept in one place, including checklists, to break down a task into smaller pieces. 

   Todoist also offers productivity features that allow you to see the hours you are most productive, including graphs and reports.

   Learn more about Todoist

   Key Features

   • Prioritization
   • Task assignment
   • Turn emails into tasks
   • Status tracker

   Pros

   • Task reminders
   • Customizable

   Cons

   • Reviewers complain of the app crashing
   • Very restrictive free plan

   Pricing

   Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

5. 

   Monday.com — Good for deadline tracking 

   Available on

   • Web
   • iOS
   • Android

   

   Monday works as an organizational tool to help your team manage their work and collaborate on projects. It can help with project planning, time tracking, and task management.

   Using Monday, your team can create custom boards and include relevant information such as who assigned the task, who is responsible for the task, when it’s due, the status, etc. You’re able to break down large projects into bite-sized, manageable pieces andsee an overview of the project progression. 

   Custom notifications can be sent to remind teams of due dates and deadlines. Because Monday is so customizable, there is quite a steep learning curve, and some reviewers complain about the complexity of the platform.

   Learn more about Monday.com

   Key Features

   • Calendar reminders
   • Activity tracking
   • Goal setting
   • Task management

   Pros

   • Helpful customer support
   • Customizable

   Cons

   • Very complicated to implement
   • Expensive

   Pricing

   Starts at $8/user/month Trial: Yes Free Plan: Yes

6. 

   Sunsama — Good for multi-tasking  

   Available on

   • Web
   • iOS
   • Android

   

   Sunsama is one of the best organization apps and is geared towards people that need help managing their workload. It helps improve productivity and helps individuals create reasonable daily goals.  Unfinished tasks are automatically rolled over to the next day’s to-dos.

   Team projects can be managed using roadmaps, and managers can track their team’s progress on a daily basis.

   Sunsama is able to integrate with Google Calendar, Microsoft Outlook, Trello, Asana, and Gmailto consolidate all data into one app.

   Learn more about Sunsama

   Key Features

   • Third-party integrations
   • Monitor team progress
   • Task scheduling
   • Meeting management

   Pros

   • Daily workflow
   • Email to task conversion

   Cons

   • Automatic archiving, which many users don’t care for
   • Users complain of glitches that cause information to be lost

   Pricing

   Starts at $16/user/month Trial: Yes Free Plan: No

7. 

   Trello — Good for idea sharing

   Available on

   • Web
   • iOS
   • Android

   

   Using Trello’s organization app, your team can collaborate and manage a variety of projects. Trello’s digital bulletin board allows you to organize your to-do lists, assign jobs, and take notes.

   Trello refers to lists as  cards, which are thebuilding blocks of Trello boards, which you can see in the photo above. Within each board, you and your team are able to take notes, update checklists, create tasks, assign due dates, add photos, and more. You have the power to fully customize your boards with as many cards as you want, while allowing  others to contribute to your boards, too.

   Learn more about Trello

   Key Features

   • Manage large projects
   • Track progress
   • Assign tasks
   • Third-party integration

   Pros

   • Simple to use
   • Customizable

   Cons

   • Better for small operations
   • Slow loading speed

   Pricing

   Starts at $5/user/month Trial: Yes — For Trello Premium Free Plan: Yes

8. 

   Toggl Plan — Good for finding your productive hours

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Toggl Plan is an organizational app that helps teams set realistic deadlines, collaborate, and visualize plans. Toggl can help your team schedule project tasks and balance your workload to ensure your team members meet their deadlines. Teams can work together with checklists, comments, and sharing attachments with one another.

   Using Toggl’s project planning, your team can plan and track project progress. Managers can see an overview of each employee’s workload to fairly distribute new projects, too.

   Learn more about Toggl Plan

   Key Features

   • Project time tracker
   • Task prioritization
   • Milestone tracking
   • Team timeline

   Pros

   • Find your productive hours
   • Visually appealing

   Cons

   • No recurring tasks
   • Learning curve

   Pricing

   Starts at $8/user/month Trial: Yes Free Plan: Yes

9. 

   Plan — Good for meeting insights

   Available on

   • Web
   • iOS

   

   Plan organization app is a calendar and project management app in one. You can add tasks and meetings to the calendar to view your entire day’s schedule. You’re also able to look at upcoming projects and activities. The list view gives you an overview of your upcoming tasks and projects, their due date, and completed projects.

   Once you complete a task, you can check them off your task list. You’re able to integrate with third-party applications like JIRA, Zendesk, Salesforce, and more to import tasks and meetings.

   Meeting insights show you the number of meetings you’ve had during the month, the places you’ve been, and the people you’ve met with. You can see the most popular places you visit, the activities you do the most, and how much time you’ve spent on each task.

   Learn more about Plan

   Key Features

   • Progress tracker
   • Collaboration tools
   • Multiple workspaces
   • Task management

   Pros

   • Easy to use
   • Time blocking

   Cons

   • Reviewers complain of glitches
   • Notifications don’t always send

   Pricing

   Starts at $7/user/month Trial: Yes Free Plan: No

10. 

    Asana — Good for mapping out timelines

    Available on

    • Web
    • iOS
    • Android

    

    Asana allows users to organize and assign tasks. It offers different viewing options such as list view, timeline view, and boards. Each view allows teams to see exactly what they need to do, what the priority level is, and when the task is due.

    Tasks can be broken up into smaller pieces to emphasize what’s important. Managers can see an overview of each employee’s productivity and if there is a specific task that the entire team is stuck on.

    Learn more about Asana

    Key Features

    • Project timelines
    • Third-party integrations
    • Templates
    • Milestone tracking

    Pros

    • Communication per project
    • User-friendly interface

    Cons

    • Limited third-party integration
    • Learning curve

    Pricing

    Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 users

11. 

    ClickUp — Good for understanding progress roadblocks

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    ClickUp allows users multiple ways to view the dashboard, including by priority level. Managers can assign tasks, create milestones, and set due dates for each team member for personal projects. For team projects, managers can add and remove team members, oversee the project progress, and give real-time feedback to each employee.

    If the project isn’t progressing at a reasonable rate, managers can look at the mindmap to see where teams are encountering problems slowing down their progress. When assigning projects, managers can use templates from the library of pre-made templates or create their own.

    Learn more about ClickUp

    Key Features

    • Template library
    • Recurring tasks
    • Goal management
    • Third-party integrations

    Pros

    • Easy to use
    • Customizable

    Cons

    • Mobile application has many bugs according to reviewers
    • Not as many automations as users would like

    Pricing

    Starts at $5/user/month Trial: No Free Plan: Yes

12. 

    24me — Good for one-touch actions

    Available on

    • iOS
    • Android

    

    24me is a personal assistant and task management software that offers many third-party integrations so you can combine all of your tasks into a single organization app. 

    This tool allows you to combine note taking, to-do lists, tasks, and calendars into a single interface. Users can take advantage of color-coded labels for better organization and even upload photos and videos into tasks. It’s voice-assistant compatible, sends alerts and notifications, and even has a built-in gift store where users can purchase gifts for birthdays and other special occasions.

    Learn more about 24me

    Key Features

    • Voice control
    • Third-party calendar sync
    • Smart reminders
    • Calendar

    Pros

    • Easy set-up
    • Syncs across all devices

    Cons

    • Weekly views are not customizable
    • Events added on 24me don’t integrate with third-party calendars

    Pricing

    Starts at $6/user/month Trial: Yes Free Plan: No

13. 

    Momento — Good for note-taking

    Available on

    • iOS

    

    The Momento organizing app is geared toward personal use rather than professional use. It’s primarily used as a journal to keep track of life events where users can collect and capture content to remember special moments. It keeps tabs on who you spend time with, places you go, and events you attend.

    Learn more about Momento

    Key Features

    • Reminders
    • Written moments
    • Hourly feed updates
    • Visual summaries

    Pros

    • Social media integration
    • Simple to use

    Cons

    • Doesn’t work offline
    • Data doesn’t transfer to new phones

    Pricing

    Starts at $3/user/month Trial: Yes Free Plan: No