Increase workplace productivity and efficiency with organization apps. Create schedules and lists and manage projects digitally in a single place.

Staying organized can feel daunting, especially if you have a team that works in multiple locations. Fortunately, technology has made it easier than ever to organize both personal and work tasks.

Whether you need help with project management, keeping track of to-do lists, scheduling employees, or managing expenses, there’s an organization app on the market that can make it easier.

In this article, we’ll take a look at some of the best organization apps available today, and how they can help you stay on top of your busy schedule.

If you don’t have the time to read through our research, jump down to our quick comparison table.

Our Top Picks

  1. Best all-in-one organization app 

  2. Good for sharing lists 

  3. Good for event consolidation

What to Look For in a Organization Apps & Software

When looking for the best organization app, keep an eye out for the following features:

  • Intuitive and user-friendly: It should be simple to set up and easy to navigate. 
  • Task templates: It should provide customizable task templates that save you from having to create new tasks all the time.
  • Task management: These mobile apps should allow you to create, assign, and manage tasks and track progress along the way.  
  • Job scheduler: Log employee availability and create job schedules that can instantly be sent to employees.
  • Store documents: You should be able to upload important documents and checklists and utilize them directly from the app.
  • Easy communication: The app should offer a communication system that allows all users to freely chat and connect.
  • Affordability: The best organization app should be cost-effective and fit your budget.
  • Compatible with multiple platforms: Look for an organization app that works on both iOs and Android systems so users with any smartphone will be able to utilize it. 

The 13 Best Organization Apps & Softwares of 2024

  1. Connecteam — Best all-in-one organizational app 

    Available on

    • Web
    • iOS
    • Android
    Connecteam organization app user interface

    Connecteam is one of the best organizational apps on the market today and has many features to help you and your business stay organized. Let’s take a look at some of the specifics: 

    Task management

    Conecteam allows you to assign new, recurring, and automated tasks to your team based on location, duties, or due date. Within each task, you can include detailed descriptions, subtasks, and even media files to ensure your employees are productive. 

    Send automatic reminder notifications to ensure employees stay on track and complete tasks on time. 

    As a manager, you can easily oversee all assigned projects in your admin dashboard, track your staff’s progress and check in with employees directly in the app. 

    Forms and checklists 

    Keep your team organized with Connecteam’s digital forms & checklists to get important information and employees’ e-signatures upon completion—right from inside the app. Forms can be customized for just about any purpose: on-site job inspections, safety and security forms, employee onboarding, operational checklists, and more. 

    Forms and checklists can be viewed and completed by employees working on-site or in the field, thanks to a simple mobile interface. Plus, you can view and export all your information at any time as reports for compliance or to improve operations. 

    Training and Onboarding

    Connecteam offers a robust training and onboarding feature that allows organizations to train and onboard their employees effectively. Quickly create customizable training materials for your specific needs and check your employees knowledge with the built-in quiz feature.

    The training and onboarding platform ensures that employees are adequately trained and can perform their roles effectively.

    Connecteam also helps you streamline and shorten the onboarding process letting employees upload all required documents and certifications directly on the app. 

    Communicate about tasks (and more) with in-app chat

    Connecteam’s in-app chat is a professional and secure way to communicate with team members and keep everyone on the same page. You can add photos, documents, voice notes, and more. Create one-to-one and group chats, and tag team members in messages. 

    Importantly, you can also leave comments and messages directly in a task to keep discussions to the point.

    Accurate employee attendance tracking

    With Connecteam’s built-in time tracking tools, employees can clock in and out of work right from their mobile device or computer—with just one tap. Staff working in the field can get reminders to clock in when they approach a job site.

    You can also use Connecteam as a time clock kiosk, where your employees who work hourly can clock in and out at a central location on a shared device, such as a tablet. Connecteam’s time clock is accurate to the second to ensure that employees are paid for exactly the amount of time they work. 

    Automated time sheets

    Connecteam automatically creates employee time sheets, helping you stay on top of your payroll matters. Employees can review and edit their time entries to make sure everything is right and all time is tracked to a specific project. Then, Connecteam automatically sends them off to managers for approval.

    Connecteam organizes hours by project, breaks, and overtime, making it easy to see how an employee spent their time.

    Payroll

    Connecteam provides an intuitive and simple platform for payroll. Sync the time clock with the job scheduler to maximize accuracy and streamline the process, while payroll integrations with Gusto, QuickBooks Online, Paychex and Xero make it simple to do payroll efficiently.

    And so much more…

    In addition, Connecteam offers excellent customer service, a user-friendly interface, robust workforce management tools, and complete customizability. 

    Connecteam’s paid plan starts at just $29 per month for up to 30 users, and small businesses with fewer than 10 users can access the app completely free

    Connecteam also offers a free for life plan – Get Started Now!

    Pros

    • Responsive customer support

    • Mobile application to work on the go

    • Highly customizable 

    • Extremely user-friendly 

    Cons

    • Needs internet or wifi access to work

    Pricing

    Free-for-life plan availablePremium plans start at $29/month for 30 users

    14-day free trial, no credit card required

    Start your free trial
  2. Any.do — Good for sharing lists 

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Any.do webpage

    Any.do is an organization app with features like to-do lists and reminders. Lists can be shared and assigned to different team members, and automatic reminders can be scheduled so important tasks don’t fall under the radar. 

    This app is an effective project management tool that allows users to create customized workflows. And like many organizational apps, Any.do is cloud-basedso your data syncswith all devices on your account. This makes it easy to work collaboratively with team members and complete tasks efficiently. 

    Any.do offers some unique features, too, 

    like voice recognition  and grocery lists. With this feature, recipes can be imported and users can add groceries to their shopping list.

    Learn more about Any.do

    Key Features

    • Calendar sync
    • Recurring tasks
    • Scheduling
    • Project roadmap

    Pros

    • Manage multiple tasks
    • Accessible through smartwatch

    Cons

    • Limited third-party integrations
    • Slow customer service response time

    Pricing

    Starts at $3/month, without Collaborative Workspace Trial: Yes — For the Teams plan Free Plan: Yes — For personal use only

  3. Akiflow — Good for event consolidation  

    Available on

    • Web
    • Windows
    • Mac
    Screenshot of the Akiflow webpage

    Akiflow makes the list of best organization apps because of its unique time blocking feature. However, the downside is that it’s only available only on desktop. Time blocking is a specific scheduling method that involves organizing time into different blocks dedicated to specific tasks. Using this method, Akiflow provides users control over their daily schedules while still allowing flexibility within each time block.  

    With Akiflow, users can drag and drop tasks on their calendars to make sure they have time to get everything done. They can also import all tasks and events from third-party apps into Akiflow and receive daily notifications regarding their upcoming schedules.

    Learn more about Akiflow

    Key Features

    • Task management
    • Activity tracking
    • Collaboration tools
    • Email management

    Pros

    • Easy to use
    • Task prioritization

    Cons

    • No mobile app
    • Expensive for teams

    Pricing

    Starts at $15/user/month Trial: Yes Free Plan: No

  4. Todoist — Good for team collaboration

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Todoist webpage

    Todoist is a great tool to help organize your life. You can set alarms, track due dates, and manage projects. Todoist can be used to collaborate with others on team projects, or managers can use the app to assign individual tasks to team members.

    Tasks can be broken up into subtasks and recurring tasks, and notifications are sent to remind users of due dates and assignment priority levels. Notes can be kept in one place, including checklists, to break down a task into smaller pieces. 

    Todoist also offers productivity features that allow you to see the hours you are most productive, including graphs and reports.

    Learn more about Todoist

    Key Features

    • Prioritization
    • Task assignment
    • Turn emails into tasks
    • Status tracker

    Pros

    • Task reminders
    • Customizable

    Cons

    • Reviewers complain of the app crashing
    • Very restrictive free plan

    Pricing

    Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

  5. Monday.com — Good for deadline tracking 

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Monday.com webpage

    Monday works as an organizational tool to help your team manage their work and collaborate on projects. It can help with project planning, time tracking, and task management.

    Using Monday, your team can create custom boards and include relevant information such as who assigned the task, who is responsible for the task, when it’s due, the status, etc. You’re able to break down large projects into bite-sized, manageable pieces andsee an overview of the project progression. 

    Custom notifications can be sent to remind teams of due dates and deadlines. Because Monday is so customizable, there is quite a steep learning curve, and some reviewers complain about the complexity of the platform.

    Learn more about Monday.com

    Key Features

    • Calendar reminders
    • Activity tracking
    • Goal setting
    • Task management

    Pros

    • Helpful customer support
    • Customizable

    Cons

    • Very complicated to implement
    • Expensive

    Pricing

    Starts at $8/user/month Trial: Yes Free Plan: Yes

  6. Sunsama — Good for multi-tasking  

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Sunsama webpage

    Sunsama is one of the best organization apps and is geared towards people that need help managing their workload. It helps improve productivity and helps individuals create reasonable daily goals.  Unfinished tasks are automatically rolled over to the next day’s to-dos.

    Team projects can be managed using roadmaps, and managers can track their team’s progress on a daily basis.

    Sunsama is able to integrate with Google Calendar, Microsoft Outlook, Trello, Asana, and Gmailto consolidate all data into one app.

    Learn more about Sunsama

    Key Features

    • Third-party integrations
    • Monitor team progress
    • Task scheduling
    • Meeting management

    Pros

    • Daily workflow
    • Email to task conversion

    Cons

    • Automatic archiving, which many users don’t care for
    • Users complain of glitches that cause information to be lost

    Pricing

    Starts at $16/user/month Trial: Yes Free Plan: No

  7. Trello — Good for idea sharing

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Trello webpage

    Using Trello’s organization app, your team can collaborate and manage a variety of projects. Trello’s digital bulletin board allows you to organize your to-do lists, assign jobs, and take notes.

    Trello refers to lists as  cards, which are thebuilding blocks of Trello boards, which you can see in the photo above. Within each board, you and your team are able to take notes, update checklists, create tasks, assign due dates, add photos, and more. You have the power to fully customize your boards with as many cards as you want, while allowing  others to contribute to your boards, too.

    Learn more about Trello

    Key Features

    • Manage large projects
    • Track progress
    • Assign tasks
    • Third-party integration

    Pros

    • Simple to use
    • Customizable

    Cons

    • Better for small operations
    • Slow loading speed

    Pricing

    Starts at $5/user/month Trial: Yes — For the Premium plan Free Plan: Yes

  8. Toggl Plan — Good for finding your productive hours

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac
    Screenshot of the Toggl Plan webpage

    Toggl Plan is an organizational app that helps teams set realistic deadlines, collaborate, and visualize plans. Toggl can help your team schedule project tasks and balance your workload to ensure your team members meet their deadlines. Teams can work together with checklists, comments, and sharing attachments with one another.

    Using Toggl’s project planning, your team can plan and track project progress. Managers can see an overview of each employee’s workload to fairly distribute new projects, too.

    Learn more about Toggl Plan

    Key Features

    • Project time tracker
    • Task prioritization
    • Milestone tracking
    • Team timeline

    Pros

    • Find your productive hours
    • Visually appealing

    Cons

    • No recurring tasks
    • Learning curve

    Pricing

    Starts at $8/user/month Trial: Yes Free Plan: Yes

  9. Plan — Good for meeting insights

    Available on

    • Web
    • iOS
    Screenshot of the Plan webpage

    Plan organization app is a calendar and project management app in one. You can add tasks and meetings to the calendar to view your entire day’s schedule. You’re also able to look at upcoming projects and activities. The list view gives you an overview of your upcoming tasks and projects, their due date, and completed projects.

    Once you complete a task, you can check them off your task list. You’re able to integrate with third-party applications like JIRA, Zendesk, Salesforce, and more to import tasks and meetings.

    Meeting insights show you the number of meetings you’ve had during the month, the places you’ve been, and the people you’ve met with. You can see the most popular places you visit, the activities you do the most, and how much time you’ve spent on each task.

    Learn more about Plan

    Key Features

    • Progress tracker
    • Collaboration tools
    • Multiple workspaces
    • Task management

    Pros

    • Easy to use
    • Time blocking

    Cons

    • Reviewers complain of glitches
    • Notifications don’t always send

    Pricing

    Starts at $7/user/month Trial: Yes Free Plan: No

  10. Asana — Good for mapping out timelines

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the Asana webpage

    Asana allows users to organize and assign tasks. It offers different viewing options such as list view, timeline view, and boards. Each view allows teams to see exactly what they need to do, what the priority level is, and when the task is due.

    Tasks can be broken up into smaller pieces to emphasize what’s important. Managers can see an overview of each employee’s productivity and if there is a specific task that the entire team is stuck on.

    Learn more about Asana

    Key Features

    • Project timelines
    • Third-party integrations
    • Templates
    • Milestone tracking

    Pros

    • Communication per project
    • User-friendly interface

    Cons

    • Limited third-party integration
    • Learning curve

    Pricing

    Starts at $10.99/user/month Trial: No Free Plan: Yes — Up to 15 people

  11. ClickUp — Good for understanding progress roadblocks

    Available on

    • Web
    • iOS
    • Android
    Screenshot of the ClickUp webpage

    ClickUp allows users multiple ways to view the dashboard, including by priority level. Managers can assign tasks, create milestones, and set due dates for each team member for personal projects. For team projects, managers can add and remove team members, oversee the project progress, and give real-time feedback to each employee.

    If the project isn’t progressing at a reasonable rate, managers can look at the mindmap to see where teams are encountering problems slowing down their progress. When assigning projects, managers can use templates from the library of pre-made templates or create their own.

    Learn more about ClickUp

    Key Features

    • Template library
    • Recurring tasks
    • Goal management
    • Third-party integrations

    Pros

    • Easy to use
    • Customizable

    Cons

    • Mobile application has many bugs according to reviewers
    • Not as many automations as users would like

    Pricing

    Starts at $7/member/month Trial: No Free Plan: Yes

  12. 24me — Good for one-touch actions

    Available on

    • iOS
    • Android
    Screenshot of the 24me webpage

    24me is a personal assistant and task management software that offers many third-party integrations so you can combine all of your tasks into a single organization app. 

    This tool allows you to combine note taking, to-do lists, tasks, and calendars into a single interface. Users can take advantage of color-coded labels for better organization and even upload photos and videos into tasks. It’s voice-assistant compatible, sends alerts and notifications, and even has a built-in gift store where users can purchase gifts for birthdays and other special occasions.

    Learn more about 24me

    Key Features

    • Voice control
    • Third-party calendar sync
    • Smart reminders
    • Calendar

    Pros

    • Easy set-up
    • Syncs across all devices

    Cons

    • Weekly views are not customizable
    • Events added on 24me don’t integrate with third-party calendars

    Pricing

    Starts at $6/user/month Trial: Yes Free Plan: No

  13. Momento — Good for note-taking

    Available on

    • iOS
    Screenshot of the Momento webpage

    The Momento organizing app is geared toward personal use rather than professional use. It’s primarily used as a journal to keep track of life events where users can collect and capture content to remember special moments. It keeps tabs on who you spend time with, places you go, and events you attend.

    Learn more about Momento

    Key Features

    • Reminders
    • Written moments
    • Hourly feed updates
    • Visual summaries

    Pros

    • Social media integration
    • Simple to use

    Cons

    • Doesn’t work offline
    • Data doesn’t transfer to new phones

    Pricing

    Starts at $3/user/month Trial: Yes Free Plan: No

Compare the Best Organization Apps & Softwares

Topic Start for free
Reviews
4.8
4.4
4.7
4.6
4.6
4.6
4.5
4.5
4
4.5
4.7
4.2
2.5
Pricing
Starts at just $29/month for the first 30 users
Starts at $3/month, without Collaborative Workspace
Starts at $15/user/month
Starts at $150/month, for 50 users
Starts at $8/user/month
Starts at $16/user/month
Starts at $5/user/month
Starts at $8/user/month
Starts at $7/user/month
Starts at $10.99/user/month
Starts at $7/member/month
Starts at $6/user/month
Starts at $3/user/month
Free Trial
yes
14-day
yes
For the Teams plan
yes
yes
yes
yes
yes
For the Premium plan
yes
yes
no
no
yes
yes
Free Plan
yes
Free Up to 10 users
yes
For personal use only
no
yes
yes
no
yes
yes
no
yes
Up to 15 people
yes
no
no
Use cases
Best all-in-one organizational app 
Good for sharing lists 
Good for event consolidation  
Good for team collaboration
Good for deadline tracking 
Good for multi-tasking  
Good for idea sharing
Good for finding your productive hours
Good for meeting insights
Good for mapping out timelines
Good for understanding progress roadblocks
Good for one-touch actions
Good for note-taking
Available on
Web, iOS, Android
Web, iOS, Android
Web, Windows, Mac
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android
Web, iOS, Android, Windows, Mac
Web, iOS
Web, iOS, Android
Web, iOS, Android
iOS, Android
iOS

What is an organization app?

Organization apps consolidate tasks, events, schedules, and communication into easy-to-use software. They help users prioritize workflows and stay productive by keeping track of tasks. Using organization apps reduces the risk of forgetting important deadlines and commitments.

While there are many organization apps on the market, it’s important to select one that best aligns with the needs and budget of your team. Evaluate which features are most important for your company goals and select an app accordingly.

How does an organization app work?

Organizational apps are designed to help users digitally manage tasks, lists, and schedules on centralized and customizable platforms. They function differently based on each app’s features and intended use. Apps use various systems to help users stay organized, and it’s up to users to decide which one suits their intended needs.  

Many organizational apps also offer integrations with other software and services, such as email, Google calendar, and social networks, so users only have to rely on a single app instead of many to stay organized. Some apps may even use artificial intelligence and machine learning to help users better organize their data, predict upcoming tasks, and automate routine processes.

What are the benefits of using an organization app?

  • Reduce stress – You can minimize the need to search for information on many different apps by using an organization app to consolidate all the info. Without having to search for information, you are able to focus on the tasks at hand and complete them timely.
  • Improve time management – Once you know your priorities, you can manage your time in a way to complete the most important and urgent tasks first.
  • Increase productivity and efficiency – When you know how to use your time well, you become more productive. You are reminded of deadlines to ensure you are staying on track and increasing efficiency.

How much does an organization app cost? 

Organization apps vary in price depending on their features and capabilities, as well as which plan you choose. Some apps, like Monday, charge between $8-16/month per user, not including their enterprise plan for large organizations. Other apps, like Any.do, are more affordable, charging $3-$5/month per user. However, it’s worth noting that many organization apps offer free trials so you and your business can test them out before committing to purchase. 

Connecteam is one of the most affordable organization apps—and it has many powerful features beyond task tracking. From document management tools and in-app chat to advanced time tracking and employee scheduling, Connecteam is a comprehensive management solution. Connecteam starts at just $29 per month for up to 30 users, plus $0.50 per month for every additional user.

Connecteam also offers a 100% free-for-life small business plan for up to 10 users.

FAQs

What is the best app for organizing?

The best app for organizing is Connecteam. Connecteam offers the best solutions for company organization, tools to increase productivity, and tools to better engage and manage employees.

What is the best organization app for iPhone?

Connecteam’s iPhone app has a 5/5 star rating in the App Store. It’s easy to use, reasonably priced and has all of the features needed to more efficiently run your business.

What is the easiest way to organize your life?

Organizing your entire life might involve a bit more than using organizing apps, but it’s a good place to start. Start off by using to-do lists to understand what tasks you need to complete and prioritize the list, starting at number one for the most important, all the way to the end. Start with number one on your list and use a timer to stay on track for about 45 minutes. Minimize distractions by focusing only on the task at hand while the timer is counting down and when the alarm beeps, take a 15-minute break to relax until going back for another 45 minutes.

The Bottom Line On Organization Apps & Software

Wearing multiple hats is part of managing a team. Using an organization app not only saves your team time, but makes your entire team more efficient and productive.

Choose a customizable organizational app that aligns with your company needs and goals, and fits your budget. The app should help you oversee your team’s progress, schedule tasks and projects, and store important documents and information. 

The best organization apps also come with communication tools so you can contact your team members wherever they are.