The 13 Best Organization Apps & Softwares of 2023

The 13 Best Organization Apps & Softwares of 2023

1. 

   Connecteam — Best all-in-one organizational app 

   Available on

   • Web
   • iOS
   • Android

   

   Connecteam can help you and your business get organized by utilizing its many features. From online timesheets to quick task management, checklists to communication, Connecteam can help organize your company and your employees.

   Task management tools like recurring tasks, automated tasks, and digital forms help employees understand exactly what needs to get done and when the deadline is.

   Reminder notifications are sent to ensure your team stays on track and completes tasks on time. Assign tasks to employees based on location, team, or due date. Within each task, you can include detailed descriptions and subtasks, and media files can be added to help describe the project.

   Managers can oversee project progress and can check in with each member of the team to avoid bottlenecks and ensure the team is all on the same page. Communication features make staying on track and asking questions simple, avoiding confusion about each team member’s role. Best of all, you can manage your team remotely using Connecteams mobile apps for iOS and Android or sitting at a computer in your home or office.

   Key Features

   • Task management

   • Checklists 

   • Automatic notifications

   • Knowledge base

   • Chat 

   • Directory 

   Pros

   • Responsive customer support

   • Mobile application to work on the go

   • Highly customizable 

   • Extremely user-friendly 

   Cons

   • Limited third party integrations (currently in development) 

   Pricing

   Starts at just $29/month for the first 30 users Free 14-day trial Free plan available

   14-day free trial, no credit card required

   Start your free trial
2. 

   Any.do — Good for sharing lists 

   Available on

   • Web
   • iOS
   • Android

   

   Any.do is an organization app that uses features like to-do lists and reminders. Lists can be shared and assigned to different team members. Automatic reminders can be scheduled so important tasks don’t slip away.

   The organizational app is cloud-based, so your data is synced across devices connected to the internet. Any.do has a voice feature that allows users to add tasks by speaking into the app.

   One of Any.do’s more unique features is its grocery list. Recipes can be imported, groceries added to your shopping list, and the list will then be shared with your entire family.

   Learn more about Any.do

   Key Features

   • Calendar sync
   • Recurring tasks
   • Scheduling
   • Project roadmap

   Pros

   • Manage multiple tasks
   • Accessible through smartwatch

   Cons

   • Limited third-party integrations
   • Slow customer service response time

   Pricing

   Starts at $9/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user

3. 

   Akiflow — Good for event consolidation  

   Available on

   • Web
   • Windows
   • Mac

   

   Akiflow consolidates all tasks and events into one calendar. Import all tasks and events from third-party apps to one centralized organization app. Notifications are sent daily regarding your upcoming schedule.

   You can block time for tasks by turning tasks into calendar events. Quick tasks can be created with prioritization features, and if they’re recurring tasks, you can snooze them until you are able to complete them.

   Unfortunately, there is no mobile app available. Being a desktop software, Akiflow has many keyboard shortcuts to create tasks, mark as done, prioritize, join meetings, and more.

   Learn more about Akiflow

   Key Features

   • Task management
   • Activity tracking
   • Collaboration tools
   • Email management

   Pros

   • Easy to use
   • Task prioritization

   Cons

   • No mobile app
   • Expensive for teams

   Pricing

   Starts at $15/user/month Trial: Yes Free Plan: No

4. 

   Todoist — Good for team collaboration

   Available on

   • Web
   • iOS
   • Android

   

   When using the Todoist organizational app, you can set an alarm, track due dates, and manage projects. Todoist can be used to collaborate with others on team projects, or managers can use Todoist to assign individual tasks to team members.

   Tasks can be broken up into subtasks and recurring tasks, and reminders will be sent out to those assigned to the project regarding due dates and priority levels. Notes can be kept in one place, including checklists to break down a task into smaller pieces. Todoist offers productivity features that allow you to see the hours you are most productive, including graphs and reports.

   Learn more about Todoist

   Key Features

   • Prioritization
   • Task assignment
   • Turn emails into tasks
   • Status tracker

   Pros

   • Task reminders
   • Customizable

   Cons

   • Reviewers complain of the app crashing
   • Very restrictive free plan

   Pricing

   Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes

5. 

   Monday.com — Good for deadline tracking 

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Monday works as an organizational tool to help your team manage their work and collaborate on projects. It can help with project planning, time tracking, and task management.

   Using Monday, your team can create custom boards and include relevant information such as who assigned the task, who is responsible for the task, when it’s due, the status, etc. You’re able to break down large projects into bite-sized, manageable pieces, where you can see an overview of the project progression. Custom notifications can be sent to remind teams of due dates and deadlines. Because Monday is so customizable, there is quite a steep learning curve, and some reviewers complain about the complexity of the platform.

   Learn more about Monday.com

   Key Features

   • Calendar reminders
   • Activity tracking
   • Goal setting
   • Task management

   Pros

   • Helpful customer support
   • Customizable

   Cons

   • Very complicated to implement
   • Expensive

   Pricing

   Starts at $8/user/month Trial: Yes Free Plan: Yes

6. 

   Sunsama — Good for multi-tasking  

   Available on

   • Web
   • iOS
   • Android

   

   Sunsama organizational app is geared towards people that need help managing their workload. It helps individuals create reasonable daily goals, and any unfinished tasks are automatically rolled over to the next day’s to-dos.

   Team projects can be managed using roadmaps, and managers can track the team’s progress on a daily basis.

   Sunsama is able to integrate with Google Calendar and Microsoft Outlook, Trello, Asana, and Gmail, to consolidate all data into one app.

   Learn more about Sunsama

   Key Features

   • Third-party integrations
   • Monitor team progress
   • Task scheduling
   • Meeting management

   Pros

   • Daily workflow
   • Email to task conversion

   Cons

   • Automatic archiving, which many users don’t care for
   • Users complain of glitches that cause information to be lost

   Pricing

   Starts at $16/user/month Trial: Yes Free Plan: No

7. 

   Trello — Good for idea sharing

   Available on

   • Web
   • iOS
   • Android

   

   Using Trello’s organization app, your team can collaborate and manage projects. Trello’s digital bulletin board allows you to organize your to-do list, assign jobs, and take notes.

   It lets you make lists, which Trello calls cards. Cards are the building blocks of Trello boards, as seen in the photo above. Within the board, you and your team are able to take notes, update checklists, create tasks, assign due dates, add photos, and more. You have the power to fully customize your board with as many cards as you want, and others can contribute to your board.

   Learn more about Trello

   Key Features

   • Manage large projects
   • Track progress
   • Assign tasks
   • Third-party integration

   Pros

   • Simple to use
   • Customizable

   Cons

   • Better for small operations
   • Slow loading speed

   Pricing

   Starts at $5/user/month Trial: Yes — Only for Trello Premium Free Plan: Yes

8. 

   Toggl Plan — Good for finding your productive hours

   Available on

   • Web
   • iOS
   • Android
   • Windows
   • Mac

   

   Toggl Plan is an organizational app that helps teams set realistic deadlines, collaborate, and visualize plans. Toggl can help your team schedule project tasks and balance their workload to ensure they meet their deadlines. Teams can work together with checklists, comments, and sharing attachments with one another.

   Clear planning is needed to complete tasks on time. Using Toggl’s project planning, your team can plan and track project progress. Managers can see an overview of each employee’s workload to fairly distribute new projects.

   Learn more about Toggl Plan

   Key Features

   • Project time tracker
   • Task prioritization
   • Milestone tracking
   • Team timeline

   Pros

   • Find your productive hours
   • Visually appealing

   Cons

   • No recurring tasks
   • Learning curve

   Pricing

   Starts at $8/user/month Trial: Yes Free Plan: Yes

9. 

   Plan — Good for meeting insights

   Available on

   • Web
   • iOS

   

   Plan organization app is a calendar and project management app in one. You can add tasks and meetings to the calendar to view your entire day’s schedule. You’re also able to look at upcoming projects and activities. The list view gives you an overview of your upcoming tasks and projects, their due date, and completed projects.

   Once you complete a task, you can check them off your task list. You’re able to integrate with third-party applications like JIRA, Zendesk, Salesforce, and more to import tasks and meetings.

   Meeting insights show you the number of meetings you’ve had during the month, the places you’ve been, and the people you’ve met with. You can see the most popular places you visit, the activities you do the most, and how much time you’ve spent on each task.

   Learn more about Plan

   Key Features

   • Progress tracker
   • Collaboration tools
   • Multiple workspaces
   • Task management

   Pros

   • Easy to use
   • Time blocking

   Cons

   • Reviewers complain of glitches
   • Notifications don’t always send

   Pricing

   Starts at $7/user/month Trial: Yes Free Plan: No

10. 

    Asana — Good for mapping out timelines

    Available on

    • Web
    • iOS
    • Android

    

    Asana allows users to organize and assign tasks. It offers different viewing options such as list view, timeline view, and boards. Each view allows teams to see exactly what they need to do, what the priority level is, and when the task is due.

    Tasks can be broken up into smaller pieces to emphasize what’s important. Managers can see an overview of each employee’s productivity and if there is a specific task that the entire team is stuck on.

    Learn more about Asana

    Key Features

    • Project timelines
    • Third-party integrations
    • Templates
    • Milestone tracking

    Pros

    • Communication per project
    • User-friendly interface

    Cons

    • Limited third-party integration
    • Learning curve

    Pricing

    Starts at $10.99/user/month Trial: Yes — 30-day Free Plan: Yes — Up to 15 users

11. 

    ClickUp — Good for understanding progress roadblocks

    Available on

    • Web
    • iOS
    • Android
    • Windows
    • Mac

    

    ClickUp allows users multiple ways to view the dashboard, including by priority level. Managers can assign tasks, create milestones, and set due dates for each team member for personal projects. For team projects, managers can add and remove team members, oversee the project progress, and give real-time feedback to each employee.

    If the project isn’t progressing at a reasonable rate, managers can look at the mindmap to see where teams are encountering problems slowing down their progress. When assigning projects, managers can use templates from the library of pre-made templates or create their own.

    Learn more about ClickUp

    Key Features

    • Template library
    • Recurring tasks
    • Goal management
    • Third-party integrations

    Pros

    • Easy to use
    • Customizable

    Cons

    • Mobile application has many bugs according to reviewers
    • Not as many automations as users would like

    Pricing

    Starts at $5/user/month Trial: Yes Free Plan: Yes

12. 

    24me — Good for one-touch actions

    Available on

    • iOS
    • Android

    

    24me is an organizational app that has three main functions; note-taking, to-do lists, and calendar. The note section can be customized with fonts and colors and can include photos and videos.

    Tasks and to-dos can be found in a separate section and can be viewed by time or label. Many tasks can be completed using one touch. You are able to call, pay bills, send gifts, and book hotels using the one-touch feature.

    The calendar can be viewed in five ways; list, day, 3-days, week, and month view. Notifications are sent when you have pending invitations or when tasks are past their due date. 24me is compatible with voice recognition and can sync with Alexa and Siri.

    Learn more about 24me

    Key Features

    • Voice control
    • Third-party calendar sync
    • Smart reminders
    • Calendar

    Pros

    • Notifications
    • Merge to-do lists with calendars

    Cons

    • Weekly views are not customizable
    • Events added on 24me don’t integrate with third-party calendars

    Pricing

    Starts at $6/user/month Trial: Yes Free Plan: No

13. 

    Momento — Good for note-taking

    Available on

    • iOS

    

    The Momento organizing app is geared toward personal use rather than professional. It is used mainly as a journal to keep track of life events. Memento can track everything you do on your phone, from which apps you use the most to the notes you take. It can be connected to your social media accounts to import photos, locations, and events.

    Memento chronicles your life using information from your phone and your social media accounts. It will send you notifications for upcoming events and tasks that can be seen in the standard list format or in a grid layout.

    Learn more about Momento

    Key Features

    • Reminders
    • Written moments
    • Hourly feed updates
    • Visual summaries

    Pros

    • Social media integration
    • Simple to use

    Cons

    • Doesn’t work offline
    • Data doesn’t transfer to new phones

    Pricing

    Starts at $3/user/month Trial: Yes Free Plan: No