Showing your employees what they need to do in bite-sized pieces helps them understand their daily tasks better and ultimately enables them to be more productive. Organization apps help you help your team by consolidating tasks and events from all locations into one place.
Managing the many tasks and activities of our everyday lives can be tricky. We all strive to attain the highest level of productivity. Whether managing our time better or remembering what tasks need to be done, we need a system to keep track of everything in both our personal and professional lives and technology can help us do just that.
Organization and productivity are two sides of the same coin. The more organized we are, the easier it is to be productive. Having all of our tasks, appointments, and to-dos conveniently listed in an organizational app is the best way to keep track of our to-dos so we know what and when we need to do everything.
If you don’t have the time to read through our research, jump down to our quick comparison table.
Our Top Picks
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Best all-in-one organization app
Learn more -
Good for sharing lists
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Good for event consolidation
What to Look For in a Organization Apps & Software
- Task templates – The chosen organization app should provide task templates, as well as custom templates to save you time from creating new tasks all the time.
- Automation – There should be some form of automation, such as automatically assigning recurring tasks.
- Multiple views – You and your team need to be able to see from multiple views who is assigned what tasks, what the priority of those tasks are when they are due, etc.
- Ease of use – There shouldn’t be a very steep learning curve, the chosen organization app should be intuitive and easy to use.
- Third-party integrations – If you and your team use other software for your business, it’s important that the chosen organization app integrates with other used software.
- Price – The best organization app should include all of the needed features and be within your budget.
The 13 Best Organization Apps & Softwares of 2023
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Connecteam — Best all-in-one organizational app
Available on
- Web
- iOS
- Android
Connecteam can help you and your business get organized by utilizing its many features. From online timesheets to quick task management, checklists to communication, Connecteam can help organize your company and your employees.
Task management tools like recurring tasks, automated tasks, and digital forms help employees understand exactly what needs to get done and when the deadline is.
Reminder notifications are sent to ensure your team stays on track and completes tasks on time. Assign tasks to employees based on location, team, or due date. Within each task, you can include detailed descriptions and subtasks, and media files can be added to help describe the project.
Managers can oversee project progress and can check in with each member of the team to avoid bottlenecks and ensure the team is all on the same page. Communication features make staying on track and asking questions simple, avoiding confusion about each team member’s role. Best of all, you can manage your team remotely using Connecteams mobile apps for iOS and Android or sitting at a computer in your home or office.
Key Features
Task management
Checklists
Automatic notifications
Knowledge base
Chat
Directory
Pros
Responsive customer support
Mobile application to work on the go
Highly customizable
Extremely user-friendly
Cons
Limited third party integrations (currently in development)
Pricing
Starts at just $29/month for the first 30 users Free 14-day trial Free plan available
14-day free trial, no credit card required
Start your free trial -
Any.do — Good for sharing lists
Available on
- Web
- iOS
- Android
Any.do is an organization app that uses features like to-do lists and reminders. Lists can be shared and assigned to different team members. Automatic reminders can be scheduled so important tasks don’t slip away.
The organizational app is cloud-based, so your data is synced across devices connected to the internet. Any.do has a voice feature that allows users to add tasks by speaking into the app.
One of Any.do’s more unique features is its grocery list. Recipes can be imported, groceries added to your shopping list, and the list will then be shared with your entire family.
Learn more about Any.doKey Features
- Calendar sync
- Recurring tasks
- Scheduling
- Project roadmap
Pros
- Manage multiple tasks
- Accessible through smartwatch
Cons
- Limited third-party integrations
- Slow customer service response time
Pricing
Starts at $9/user/month, for more than 1 user Trial: Yes — 14-day Free Plan: Yes — For a single user
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Akiflow — Good for event consolidation
Available on
- Web
- Windows
- Mac
Akiflow consolidates all tasks and events into one calendar. Import all tasks and events from third-party apps to one centralized organization app. Notifications are sent daily regarding your upcoming schedule.
You can block time for tasks by turning tasks into calendar events. Quick tasks can be created with prioritization features, and if they’re recurring tasks, you can snooze them until you are able to complete them.
Unfortunately, there is no mobile app available. Being a desktop software, Akiflow has many keyboard shortcuts to create tasks, mark as done, prioritize, join meetings, and more.
Learn more about AkiflowKey Features
- Task management
- Activity tracking
- Collaboration tools
- Email management
Pros
- Easy to use
- Task prioritization
Cons
- No mobile app
- Expensive for teams
Pricing
Starts at $15/user/month Trial: Yes Free Plan: No
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Todoist — Good for team collaboration
Available on
- Web
- iOS
- Android
When using the Todoist organizational app, you can set an alarm, track due dates, and manage projects. Todoist can be used to collaborate with others on team projects, or managers can use Todoist to assign individual tasks to team members.
Tasks can be broken up into subtasks and recurring tasks, and reminders will be sent out to those assigned to the project regarding due dates and priority levels. Notes can be kept in one place, including checklists to break down a task into smaller pieces. Todoist offers productivity features that allow you to see the hours you are most productive, including graphs and reports.
Learn more about TodoistKey Features
- Prioritization
- Task assignment
- Turn emails into tasks
- Status tracker
Pros
- Task reminders
- Customizable
Cons
- Reviewers complain of the app crashing
- Very restrictive free plan
Pricing
Starts at $150/month, for 50 users Trial: Yes Free Plan: Yes
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Monday.com — Good for deadline tracking
Available on
- Web
- iOS
- Android
- Windows
- Mac
Monday works as an organizational tool to help your team manage their work and collaborate on projects. It can help with project planning, time tracking, and task management.
Using Monday, your team can create custom boards and include relevant information such as who assigned the task, who is responsible for the task, when it’s due, the status, etc. You’re able to break down large projects into bite-sized, manageable pieces, where you can see an overview of the project progression. Custom notifications can be sent to remind teams of due dates and deadlines. Because Monday is so customizable, there is quite a steep learning curve, and some reviewers complain about the complexity of the platform.
Learn more about Monday.comKey Features
- Calendar reminders
- Activity tracking
- Goal setting
- Task management
Pros
- Helpful customer support
- Customizable
Cons
- Very complicated to implement
- Expensive
Pricing
Starts at $8/user/month Trial: Yes Free Plan: Yes
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Sunsama — Good for multi-tasking
Available on
- Web
- iOS
- Android
Sunsama organizational app is geared towards people that need help managing their workload. It helps individuals create reasonable daily goals, and any unfinished tasks are automatically rolled over to the next day’s to-dos.
Team projects can be managed using roadmaps, and managers can track the team’s progress on a daily basis.
Sunsama is able to integrate with Google Calendar and Microsoft Outlook, Trello, Asana, and Gmail, to consolidate all data into one app.
Learn more about SunsamaKey Features
- Third-party integrations
- Monitor team progress
- Task scheduling
- Meeting management
Pros
- Daily workflow
- Email to task conversion
Cons
- Automatic archiving, which many users don’t care for
- Users complain of glitches that cause information to be lost
Pricing
Starts at $16/user/month Trial: Yes Free Plan: No
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Trello — Good for idea sharing
Available on
- Web
- iOS
- Android
Using Trello’s organization app, your team can collaborate and manage projects. Trello’s digital bulletin board allows you to organize your to-do list, assign jobs, and take notes.
It lets you make lists, which Trello calls cards. Cards are the building blocks of Trello boards, as seen in the photo above. Within the board, you and your team are able to take notes, update checklists, create tasks, assign due dates, add photos, and more. You have the power to fully customize your board with as many cards as you want, and others can contribute to your board.
Learn more about TrelloKey Features
- Manage large projects
- Track progress
- Assign tasks
- Third-party integration
Pros
- Simple to use
- Customizable
Cons
- Better for small operations
- Slow loading speed
Pricing
Starts at $5/user/month Trial: Yes — Only for Trello Premium Free Plan: Yes
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Toggl Plan — Good for finding your productive hours
Available on
- Web
- iOS
- Android
- Windows
- Mac
Toggl Plan is an organizational app that helps teams set realistic deadlines, collaborate, and visualize plans. Toggl can help your team schedule project tasks and balance their workload to ensure they meet their deadlines. Teams can work together with checklists, comments, and sharing attachments with one another.
Clear planning is needed to complete tasks on time. Using Toggl’s project planning, your team can plan and track project progress. Managers can see an overview of each employee’s workload to fairly distribute new projects.
Learn more about Toggl PlanKey Features
- Project time tracker
- Task prioritization
- Milestone tracking
- Team timeline
Pros
- Find your productive hours
- Visually appealing
Cons
- No recurring tasks
- Learning curve
Pricing
Starts at $8/user/month Trial: Yes Free Plan: Yes
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Plan — Good for meeting insights
Available on
- Web
- iOS
Plan organization app is a calendar and project management app in one. You can add tasks and meetings to the calendar to view your entire day’s schedule. You’re also able to look at upcoming projects and activities. The list view gives you an overview of your upcoming tasks and projects, their due date, and completed projects.
Once you complete a task, you can check them off your task list. You’re able to integrate with third-party applications like JIRA, Zendesk, Salesforce, and more to import tasks and meetings.
Meeting insights show you the number of meetings you’ve had during the month, the places you’ve been, and the people you’ve met with. You can see the most popular places you visit, the activities you do the most, and how much time you’ve spent on each task.
Learn more about PlanKey Features
- Progress tracker
- Collaboration tools
- Multiple workspaces
- Task management
Pros
- Easy to use
- Time blocking
Cons
- Reviewers complain of glitches
- Notifications don’t always send
Pricing
Starts at $7/user/month Trial: Yes Free Plan: No
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Asana — Good for mapping out timelines
Available on
- Web
- iOS
- Android
Asana allows users to organize and assign tasks. It offers different viewing options such as list view, timeline view, and boards. Each view allows teams to see exactly what they need to do, what the priority level is, and when the task is due.
Tasks can be broken up into smaller pieces to emphasize what’s important. Managers can see an overview of each employee’s productivity and if there is a specific task that the entire team is stuck on.
Learn more about AsanaKey Features
- Project timelines
- Third-party integrations
- Templates
- Milestone tracking
Pros
- Communication per project
- User-friendly interface
Cons
- Limited third-party integration
- Learning curve
Pricing
Starts at $10.99/user/month Trial: Yes — 30-day Free Plan: Yes — Up to 15 users
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ClickUp — Good for understanding progress roadblocks
Available on
- Web
- iOS
- Android
- Windows
- Mac
ClickUp allows users multiple ways to view the dashboard, including by priority level. Managers can assign tasks, create milestones, and set due dates for each team member for personal projects. For team projects, managers can add and remove team members, oversee the project progress, and give real-time feedback to each employee.
If the project isn’t progressing at a reasonable rate, managers can look at the mindmap to see where teams are encountering problems slowing down their progress. When assigning projects, managers can use templates from the library of pre-made templates or create their own.
Learn more about ClickUpKey Features
- Template library
- Recurring tasks
- Goal management
- Third-party integrations
Pros
- Easy to use
- Customizable
Cons
- Mobile application has many bugs according to reviewers
- Not as many automations as users would like
Pricing
Starts at $5/user/month Trial: Yes Free Plan: Yes
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24me — Good for one-touch actions
Available on
- iOS
- Android
24me is an organizational app that has three main functions; note-taking, to-do lists, and calendar. The note section can be customized with fonts and colors and can include photos and videos.
Tasks and to-dos can be found in a separate section and can be viewed by time or label. Many tasks can be completed using one touch. You are able to call, pay bills, send gifts, and book hotels using the one-touch feature.
The calendar can be viewed in five ways; list, day, 3-days, week, and month view. Notifications are sent when you have pending invitations or when tasks are past their due date. 24me is compatible with voice recognition and can sync with Alexa and Siri.
Learn more about 24meKey Features
- Voice control
- Third-party calendar sync
- Smart reminders
- Calendar
Pros
- Notifications
- Merge to-do lists with calendars
Cons
- Weekly views are not customizable
- Events added on 24me don’t integrate with third-party calendars
Pricing
Starts at $6/user/month Trial: Yes Free Plan: No
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Momento — Good for note-taking
Available on
- iOS
The Momento organizing app is geared toward personal use rather than professional. It is used mainly as a journal to keep track of life events. Memento can track everything you do on your phone, from which apps you use the most to the notes you take. It can be connected to your social media accounts to import photos, locations, and events.
Memento chronicles your life using information from your phone and your social media accounts. It will send you notifications for upcoming events and tasks that can be seen in the standard list format or in a grid layout.
Learn more about MomentoKey Features
- Reminders
- Written moments
- Hourly feed updates
- Visual summaries
Pros
- Social media integration
- Simple to use
Cons
- Doesn’t work offline
- Data doesn’t transfer to new phones
Pricing
Starts at $3/user/month Trial: Yes Free Plan: No
Compare the Best Organization Apps & Softwares
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Reviews |
4.8
|
4.4
|
4.7
|
4.6
|
4.6
|
4.6
|
4.5
|
4.5
|
4
|
4.5
|
4.7
|
4.2
|
2.5
|
Pricing |
Starts at just $29/month for the first 30 users
|
Starts at $9/user/month, for more than 1 user
|
Starts at $15/user/month
|
Starts at $150/month, for 50 users
|
Starts at $8/user/month
|
Starts at $16/user/month
|
Starts at $5/user/month
|
Starts at $8/user/month
|
Starts at $7/user/month
|
Starts at $10.99/user/month
|
Starts at $5/user/month
|
Starts at $6/user/month
|
Starts at $3/user/month
|
Free Trial |
yes
14-day
|
yes
14-day
|
yes
|
yes
|
yes
|
yes
|
yes
Only for Trello Premium
|
yes
|
yes
|
yes
30-day
|
yes
|
yes
|
yes
|
Free Plan |
yes
Up to 30 users
|
yes
For a single user
|
no
|
yes
|
yes
|
no
|
yes
|
yes
|
no
|
yes
Up to 15 users
|
yes
|
no
|
no
|
What is an organization app?
An organization app helps individuals and teams stay up to date with tasks and helps arrange the tasks in a systematic way, according to priority, due date, or any other given criteria. Organization apps help to improve team collaboration and ensure individuals stay on track and complete projects in a given timeframe.
Organization apps can range in the features they offer, but the main purpose is to ensure every individual knows what they need to complete in a certain time. The best organization apps bring together all tasks, events, and team communication in one place to simplify the day-to-day.
How does an organization app work?
The best organization apps work by combining all tasks, events, and communication into one easy-to-use app. Some organization apps retrieve information from your email and add events to your calendar, others focus on team communication, and some focus on minimizing distractions using anything from timers to meditation sounds.
All organization apps work to consolidate information into one place to easily understand what needs to happen and by when. Combining all calendars, tasks, files, chat windows, emails, etc., ensures no information is lost and can help you prioritize tasks.
Once you know what the most important or urgent matter to take care of is, you are led to being the most productive and efficient version of yourself.
What are the benefits of using an organization app?
- Reduce stress – You can minimize the need to search for information on many different apps by using an organization app to consolidate all the info. Without having to search for information, you are able to focus on the tasks at hand and complete them timely.
- Improve time management – Once you know your priorities, you can manage your time in a way to complete the most important and urgent tasks first.
- Increase productivity and efficiency – When you know how to use your time well, you become more productive. You are reminded of deadlines to ensure you are staying on track and increasing efficiency.
How much does an organization app cost?
Of course, the cost of every organization app differs. Organization apps can charge a monthly fee per user or per company. Per-user prices generally range from $3-$15, per user, per month. This is a hefty price for a growing business looking to make its employees’ lives easier.
Luckily there are apps out there like Connecteam, which charge a flat rate of $29 per month for up to 30 employees. Connecteam has all of the features needed to simplify your employees’ lives, increase productivity, and remind employees of upcoming meetings, events, and deadlines. Not only is Connecteam an invaluable organizational tool, but also an incredible communication tool, scheduling tool, and more.
FAQs
What is the best app for organizing?
The best app for organizing is Connecteam. Connecteam offers the best solutions for company organization, tools to increase productivity, and tools to better engage and manage employees.
What is the best organization app for iPhone?
Connecteam’s iPhone app has a 5/5 star rating in the App Store. It’s easy to use, reasonably priced and has all of the features needed to more efficiently run your business.
What is the easiest way to organize your life?
Organizing your entire life might involve a bit more than using organizing apps, but it’s a good place to start. Start off by using to-do lists to understand what tasks you need to complete and prioritize the list, starting at number one for the most important, all the way to the end. Start with number one on your list and use a timer to stay on track for about 45 minutes. Minimize distractions by focusing only on the task at hand while the timer is counting down and when the alarm beeps, take a 15-minute break to relax until going back for another 45 minutes.
The Bottom Line On Organization Apps & Software
Wearing multiple hats is part of what you sign up for when you manage a team. Using productivity tools like organization apps not only saves your team time but make the team more efficient.
Times have changed since COVID; teams aren’t always together, and managers can’t oversee every aspect of projects. Working remotely changed the workforce, and now we have to lean into technology to get the results we need.
Choose an organizational app that gives your managers the ability to communicate with their team, oversee the team’s progress, and that helps each team member become their most productive and efficient self.