Showing your employees what they need to do in bite-sized pieces helps them understand their daily tasks better and ultimately enables them to be more productive. Organization apps help you help your team by consolidating tasks and events from all locations into one place.

Table of contents
  1. Our Top Picks
  2. What to Look for in an Organization App
  3. The 13 Best Organization Apps of 2023
  4. Compare the Best Organization Apps
  5. What is an organization app?
  6. How does an organization app work?
  7. What are the benefits of using an organization app?
  8. How much does an organization app cost? 
  9. FAQs
  10. The Bottom Line On The Best Organization Apps

Managing the many tasks and activities of our everyday lives can be tricky. We all strive to attain the highest level of productivity. Whether managing our time better or remembering what tasks need to be done, we need a system to keep track of everything in both our personal and professional lives and technology can help us do just that. 

Organization and productivity are two sides of the same coin. The more organized we are, the easier it is to be productive. Having all of our tasks, appointments, and to-dos conveniently listed in an organizational app is the best way to keep track of our to-dos so we know what and when we need to do everything. 

Our Top Picks

  1. Connecteam – Best all-in-one organization app 
  2. Any.do – Good for sharing lists 
  3. Akiflow – Good for event consolidation 

Organizing employee tasks has never been easier! 

Show your employees how to get tasks done efficiently.

What to Look for in an Organization App

  • Task prioritization – The ability to prioritize certain tasks helps you and your team to optimize your workflow.
  • Scheduling – You should be able to schedule tasks ahead of time and set deadlines, so every team member is on the same page. 
  • Task templates – The chosen organization app should provide task templates, as well as custom templates to save you time from creating new tasks all the time. 
  • Automation – There should be some form of automation, such as automatically assigning recurring tasks. 
  • Multiple views – You and your team need to be able to see from multiple views who is assigned what tasks, what the priority of those tasks are when they are due, etc. 
  • Ease of use – There shouldn’t be a very steep learning curve, the chosen organization app should be intuitive and easy to use. 
  • Third-party integrations – If you and your team use other software for your business, it’s important that the chosen organization app integrates with other used software.
  • Price – The best organization app should include all of the needed features and be within your budget. 

The 13 Best Organization Apps of 2023

Best all-in-one organizational app 

Platforms: web, iOS, Android 

Connecteam organization app user interface

Connecteam can help you and your business get organized by utilizing its many features. From online timesheets to quick task management, checklists to communication, Connecteam can help organize your company and your employees. 

Task management tools like recurring tasks, automated tasks, and digital forms help employees understand exactly what needs to get done and when the deadline is.

Reminder notifications are sent to ensure your team stays on track and completes tasks on time. Assign tasks to employees based on location, team, or due date. Within each task, you can include detailed descriptions and subtasks, and media files can be added to help describe the project. 

Managers can oversee project progress and can check in with each member of the team to avoid bottlenecks and ensure the team is all on the same page. Communication features make staying on track and asking questions simple, avoiding confusion about each team member’s role. Best of all, you can manage your team remotely using Connecteams mobile apps for iOS and Android or sitting at a computer in your home or office. 

Key Features: 

  • Task management

  • Checklists 

  • Automatic notifications

  • Knowledge base

  • Chat 

  • Directory 

Pros and Cons

  • Responsive customer support

  • Mobile application to work on the go

  • Highly customizable 

  • Extremely user-friendly 

  • Limited third party integrations (currently in development) 

Price: 

  • Starts at just $29/month for up to 30 users

  • Free trial

  • Unlimited free plan for up to 10 users

Help your team organize their tasks and increase productivity for FREE! 

Try Connecteam today – no credit card required.

Good for sharing lists 

Platforms: web, iOS, Android 

Any.do organization app user desktop interface

Any.do is an organization app that uses features like to-do lists and reminders. Lists can be shared and assigned to different team members. Automatic reminders can be scheduled so important tasks don’t slip away. 

The organizational app is cloud-based, so your data is synced across devices connected to the internet. Any.do has a voice feature that allows users to add tasks by speaking into the app. 

One of Any.do’s more unique features is its grocery list. Recipes can be imported, groceries added to your shopping list, and the list will then be shared with your entire family. 

Key Features: 

  • Calendar sync

  • Recurring tasks

  • Scheduling

  • Project roadmap

Pros and Cons

  • Manage multiple tasks

  • Accessible through smartwatch

  • Limited third-party integrations

  • Slow customer service response time

Price: 

  • Starts at $6/month per user

  • Free plan available

Good for event consolidation  

Platforms: web, Mac, Windows 

Akiflow organization app user desktop interface

Akiflow consolidates all tasks and events into one calendar. Import all tasks and events from third-party apps to one centralized organization app. Notifications are sent daily regarding your upcoming schedule. 

You can block time for tasks by turning tasks into calendar events. Quick tasks can be created with prioritization features, and if they’re recurring tasks, you can snooze them until you are able to complete them. 

Unfortunately, there is no mobile app available. Being a desktop software, Akiflow has many keyboard shortcuts to create tasks, mark as done, prioritize, join meetings, and more. 

Key Features: 

  • Task management

  • Activity tracking

  • Collaboration tools

  • Email management

Pros and Cons

  • Easy to use

  • Task prioritization

  • No mobile app

  • Expensive for teams

Price: 

  • Starts at $15/month per user

  • Free trial

Good for team collaboration

Platforms: web, iOS, Android 

Todoist Software  user interface

When using the Todoist organizational app, you can set an alarm, track due dates, and manage projects. Todoist can be used to collaborate with others on team projects, or managers can use Todoist to assign individual tasks to team members. 

Tasks can be broken up into subtasks and recurring tasks, and reminders will be sent out to those assigned to the project regarding due dates and priority levels. Notes can be kept in one place, including checklists to break down a task into smaller pieces. Todoist offers productivity features that allow you to see the hours you are most productive, including graphs and reports. 

Key Features: 

  • Prioritization

  • Task assignment

  • Turn emails into tasks

  • Status tracker

Pros and Cons

  • Task reminders

  • Customizable

  • Reviewers complain of the app crashing

  • Very restrictive free plan

Price: 

  • Starts at $3/month per user

  • Free plan available

Good for deadline tracking 

Platforms: web, iOS, Android 

monday.com Organization App Software

Monday works as an organizational tool to help your team manage their work and collaborate on projects. It can help with project planning, time tracking, and task management.

Using Monday, your team can create custom boards and include relevant information such as who assigned the task, who is responsible for the task, when it’s due, the status, etc. You’re able to break down large projects into bite-sized, manageable pieces, where you can see an overview of the project progression. Custom notifications can be sent to remind teams of due dates and deadlines. Because Monday is so customizable, there is quite a steep learning curve, and some reviewers complain about the complexity of the platform. 

Key Features: 

  • Calendar reminders

  • Activity tracking

  • Goal setting

  • Task management

Pros and Cons

  • Helpful customer support

  • Customizable

  • Very complicated to implement

  • Expensive

Price: 

  • Starts at $10/month per user

  • Free trial

  • Free plan

Good for multi-tasking  

Platforms: web, iOS, Android 

Daily Task Manager & Calendar | Sunsama Organization App

Sunsama organizational app is geared towards people that need help managing their workload. It helps individuals create reasonable daily goals, and any unfinished tasks are automatically rolled over to the next day’s to-dos. 

Team projects can be managed using roadmaps, and managers can track the team’s progress on a daily basis. 

Sunsama is able to integrate with Google Calendar and Microsoft Outlook, Trello, Asana, and Gmail, to consolidate all data into one app. 

Key Features: 

  • Third-party integrations

  • Monitor team progress

  • Task scheduling

  • Meeting management

Pros and Cons

  • Daily workflow

  • Email to task conversion

  • Automatic archiving, which many users don’t care for

  • Users complain of glitches that cause information to be lost

Price: 

  • Starts at $16/month per user

  • Free trial

Good for idea sharing  

Platforms: web, iOS, Android 

Trello Organization App Software

Using Trello’s organization app, your team can collaborate and manage projects. Trello’s digital bulletin board allows you to organize your to-do list, assign jobs, and take notes. 

It lets you make lists, which Trello calls cards. Cards are the building blocks of Trello boards, as seen in the photo above. Within the board, you and your team are able to take notes, update checklists, create tasks, assign due dates, add photos, and more. You have the power to fully customize your board with as many cards as you want, and others can contribute to your board. 

Key Features: 

  • Manage large projects

  • Assign tasks

  • Track progress

  • Third-party integration

Pros and Cons

  • Simple to use

  • Customizable

  • Better for small operations

  • Slow loading speed

Price: 

  • Starts at $5/ month per user

  • Free trial

  • Free plan available

Good for finding your productive hours  

Platforms: web, Android, iOS

Toggl Organization App Software

Toggl Plan is an organizational app that helps teams set realistic deadlines, collaborate, and visualize plans. Toggl can help your team schedule project tasks and balance their workload to ensure they meet their deadlines. Teams can work together with checklists, comments, and sharing attachments with one another. 

Clear planning is needed to complete tasks on time. Using Toggl’s project planning, your team can plan and track project progress. Managers can see an overview of each employee’s workload to fairly distribute new projects. 

Key Features: 

  • Project time tracker

  • Milestone tracking

  • Task prioritization

  • Team timeline

Pros and Cons

  • Find your productive hours

  • Visually appealing

  • No recurring tasks

  • Learning curve

Price: 

  • Starts at $9/month per user

  • Free trial

  • Free plan available

Good for meeting insights

Platforms: web, iOS

Plan Organization App Software

Plan organization app is a calendar and project management app in one. You can add tasks and meetings to the calendar to view your entire day’s schedule. You’re also able to look at upcoming projects and activities. The list view gives you an overview of your upcoming tasks and projects, their due date, and completed projects.

Once you complete a task, you can check them off your task list. You’re able to integrate with third-party applications like JIRA, Zendesk, Salesforce, and more to import tasks and meetings. 

Meeting insights show you the number of meetings you’ve had during the month, the places you’ve been, and the people you’ve met with. You can see the most popular places you visit, the activities you do the most, and how much time you’ve spent on each task. 

Key Features: 

  • Progress tracker

  • Multiple workspaces

  • Collaboration tools

  • Task management

Pros and Cons

  • Easy to use

  • Time blocking

  • Reviewers complain of glitches

  • Notifications don’t always send

Price: 

  • Starts at $7/month per user

  • Free plan available

Good for mapping out timelines  

Platforms: web, iOS, Android 

Asana organization app user interface

Asana allows users to organize and assign tasks. It offers different viewing options such as list view, timeline view, and boards. Each view allows teams to see exactly what they need to do, what the priority level is, and when the task is due. 

Tasks can be broken up into smaller pieces to emphasize what’s important. Managers can see an overview of each employee’s productivity and if there is a specific task that the entire team is stuck on.  

Key Features: 

  • Project timelines

  • Templates

  • Third-party integrations

  • Milestone tracking

Pros and Cons

  • Communication per project

  • User-friendly interface

  • Limited third-party integration

  • Learning curve

Price: 

  • Starts at $11/month

  • Free plan available

Good for understanding progress roadblocks 

Platforms: web, iOS, Android 

ClickUp Software - Calendar View

ClickUp allows users multiple ways to view the dashboard, including by priority level. Managers can assign tasks, create milestones, and set due dates for each team member for personal projects. For team projects, managers can add and remove team members, oversee the project progress, and give real-time feedback to each employee. 

If the project isn’t progressing at a reasonable rate, managers can look at the mindmap to see where teams are encountering problems slowing down their progress. When assigning projects, managers can use templates from the library of pre-made templates or create their own. 

Key Features: 

  • Template library

  • Goal management

  • Recurring tasks

  • Third-party integrations

Pros and Cons

  • Easy to use

  • Customizable

  • Mobile application has many bugs according to reviewers

  • Not as many automations as users would like

Price: 

  • Starts at $5/month per user

  • Free plan available for personal use only

Good for one-touch actions

Platforms: iOS, Android

24me organization app user interface

24me is an organizational app that has three main functions; note-taking, to-do lists, and calendar. The note section can be customized with fonts and colors and can include photos and videos. 

Tasks and to-dos can be found in a separate section and can be viewed by time or label. Many tasks can be completed using one touch. You are able to call, pay bills, send gifts, and book hotels using the one-touch feature. 

The calendar can be viewed in five ways; list, day, 3-days, week, and month view. Notifications are sent when you have pending invitations or when tasks are past their due date. 24me is compatible with voice recognition and can sync with Alexa and Siri. 

Key Features: 

  • Voice control

  • Smart reminders

  • Third-party calendar sync

  • Calendar

Pros and Cons

  • Notifications

  • Merge to-do lists with calendars

  • Weekly views are not customizable

  • Events added on 24me don’t integrate with third-party calendars

Price: 

  • Starts at $6/month per user

  • Free plan available

Good for note-taking 

Platforms: iPhone 

Capture organization app user interface

The Momento organizing app is geared toward personal use rather than professional. It is used mainly as a journal to keep track of life events. Memento can track everything you do on your phone, from which apps you use the most to the notes you take. It can be connected to your social media accounts to import photos, locations, and events. 

Memento chronicles your life using information from your phone and your social media accounts. It will send you notifications for upcoming events and tasks that can be seen in the standard list format or in a grid layout. 

Key Features: 

  • Reminders

  • Hourly feed updates

  • Written moments

  • Visual summaries

Pros and Cons

  • Social media integration

  • Simple to use

  • Doesn’t work offline

  • Data doesn’t transfer to new phones

Price: 

  • Starts at $3/month per user 

  • Free plan available

Compare the Best Organization Apps

Reviews

Pricing (for 50 users)

Free Trial 

Free Plan 

4.8/5

$39/month

Yes

Start now

Yes, for up to 10 users

4.4/5

 

$300/month

No

No

4.7/5

$750/month

Yes

No

4.6/5

$150/month

No

Yes

4.6/5

$500/month

Yes

Yes

4.6/5

$800/month 

Yes

No

4.5/5

$250/month

Yes

Yes

4.5/5

$450/month

Yes

Yes

4.0/5

$350/month 

No

Yes

4.5/5

$550/month 

No

Yes

4.7/5

$250/month

No

Yes

4.2/5

$300/month

No

Yes

4.2/5 

$150/month

No

Yes

Reviews

4.8/5

Pricing (for 50 users)

$39/month

Free Trial 

Yes

Start now

Free Plan 

Yes, for up to 10 users

Reviews

4.4/5

 

Pricing (for 50 users)

$300/month

Free Trial 

No

Free Plan 

No

Reviews

4.7/5

Pricing (for 50 users)

$750/month

Free Trial 

Yes

Free Plan 

No

Reviews

4.6/5

Pricing (for 50 users)

$150/month

Free Trial 

No

Free Plan 

Yes

Reviews

4.6/5

Pricing (for 50 users)

$500/month

Free Trial 

Yes

Free Plan 

Yes

Reviews

4.6/5

Pricing (for 50 users)

$800/month 

Free Trial 

Yes

Free Plan 

No

Reviews

4.5/5

Pricing (for 50 users)

$250/month

Free Trial 

Yes

Free Plan 

Yes

Reviews

4.5/5

Pricing (for 50 users)

$450/month

Free Trial 

Yes

Free Plan 

Yes

Reviews

4.0/5

Pricing (for 50 users)

$350/month 

Free Trial 

No

Free Plan 

Yes

Reviews

4.5/5

Pricing (for 50 users)

$550/month 

Free Trial 

No

Free Plan 

Yes

Reviews

4.7/5

Pricing (for 50 users)

$250/month

Free Trial 

No

Free Plan 

Yes

Reviews

4.2/5

Pricing (for 50 users)

$300/month

Free Trial 

No

Free Plan 

Yes

Reviews

4.2/5 

Pricing (for 50 users)

$150/month

Free Trial 

No

Free Plan 

Yes

What is an organization app?

An organization app helps individuals and teams stay up to date with tasks and helps arrange the tasks in a systematic way, according to priority, due date, or any other given criteria. Organization apps help to improve team collaboration and ensure individuals stay on track and complete projects in a given timeframe.

Organization apps can range in the features they offer, but the main purpose is to ensure every individual knows what they need to complete in a certain time. The best organization apps bring together all tasks, events, and team communication in one place to simplify the day-to-day.

How does an organization app work?

The best organization apps work by combining all tasks, events, and communication into one easy-to-use app. Some organization apps retrieve information from your email and add events to your calendar, others focus on team communication, and some focus on minimizing distractions using anything from timers to meditation sounds. 

All organization apps work to consolidate information into one place to easily understand what needs to happen and by when. Combining all calendars, tasks, files, chat windows, emails, etc., ensures no information is lost and can help you prioritize tasks.

Once you know what the most important or urgent matter to take care of is, you are led to being the most productive and efficient version of yourself.  

What are the benefits of using an organization app?

  • Reduce stress – You can minimize the need to search for information on many different apps by using an organization app to consolidate all the info. Without having to search for information, you are able to focus on the tasks at hand and complete them timely. 
  • Improve time management – Once you know your priorities, you can manage your time in a way to complete the most important and urgent tasks first.
  • Increase productivity and efficiency – When you know how to use your time well, you become more productive. You are reminded of deadlines to ensure you are staying on track and increasing efficiency. 

How much does an organization app cost? 

Of course, the cost of every organization app differs. Organization apps can charge a monthly fee per user or per company. Per-user prices generally range from $3-$15, per user, per month. This is a hefty price for a growing business looking to make its employees’ lives easier. 

Luckily there are apps out there like Connecteam, which charge a flat rate of $29 per month for up to 30 employees. Connecteam has all of the features needed to simplify your employees’ lives, increase productivity, and remind employees of upcoming meetings, events, and deadlines. Not only is Connecteam an invaluable organizational tool, but also an incredible communication tool, scheduling tool, and more.  

FAQs

  1. What is the best app for organizing? 

The best app for organizing is Connecteam. Connecteam offers the best solutions for company organization, tools to increase productivity, and tools to better engage and manage employees. 

  1. What is the best organization app for iPhone?

Connecteam’s iPhone app has a 5/5 star rating in the App Store. It’s easy to use, reasonably priced and has all of the features needed to more efficiently run your business.  

  1. What is the easiest way to organize your life?

Organizing your entire life might involve a bit more than using organizing apps, but it’s a good place to start. Start off by using to-do lists to understand what tasks you need to complete and prioritize the list, starting at number one for the most important, all the way to the end. Start with number one on your list and use a timer to stay on track for about 45 minutes. Minimize distractions by focusing only on the task at hand while the timer is counting down and when the alarm beeps, take a 15-minute break to relax until going back for another 45 minutes.

The Bottom Line On The Best Organization Apps

Wearing multiple hats is part of what you sign up for when you manage a team. Using productivity tools like organization apps not only saves your team time but make the team more efficient. 

Times have changed since COVID; teams aren’t always together, and managers can’t oversee every aspect of projects. Working remotely changed the workforce, and now we have to lean into technology to get the results we need. 

Choose an organizational app that gives your managers the ability to communicate with their team, oversee the team’s progress, and that helps each team member become their most productive and efficient self. 

Organize and simplify task management!

Try Connecteam today – no credit card required.